We are seeking a highly organized and proactive Workplace Specialist to manage the day-to-day operations of our Austin offices. This role will be responsible for ensuring a functional, welcoming, and engaging environment for employees and visitors. The Workplace Coordinator will support vendor management, facilities needs, and culture-building activities, serving as the first point of contact for workplace requests and operational support.
\nKey Responsibilities:
\nServe as the primary point of contact for all workplace-related needs in our Austin offices.\nManage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep.\nOversee workplace email and Slack channels, responding promptly to employee requests and prioritizing effectively.
\nCoordinate with external vendors (e.g., food service, office supplies, maintenance) and ensure timely deliveries in support with the Workplace Manager.\nMaintain strong vendor relationships and monitor service levels.\nManage swag vendors and logistics, including employee orders, limited releases, and event-related requests.
\nProvide support to employees across departments to ensure smooth daily operations.\nAssist with planning and executing company-wide events, team offsites, and meetings.\nContribute to culture-building initiatives that create a positive and connected workplace environment.
\nTrack and manage small office projects and special requests.\nEnsure Austin offices are well-maintained, safe, and aligned with company standards.
\nQualifications:
\nPhysical Demands:\nThe role requires a high level of physical endurance, strength, and mobility. Candidates must be able to consistently meet the following physical demands, often for extended periods of time,up to 12 hours per day:\nManual Handling: Regularly lift, push, and carry materials and equipment weighing up to 55 lbs, including the ability to safely transport these loads up and down staircases.\nOutdoor Work: Perform job duties in outdoor environments under varying weather conditions for extended periods.\nMobility and Endurance:Maintain the ability to stand, walk, and traverse uneven or varied terrain continuously throughout a 12-hour shift.\nBody Mechanics: Frequently stoop, lay, bend, reach, squat, kneel, crouch, twist, and crawl, often in confined or awkward spaces, with the ability to sustain these positions as needed for the duration of the workday.\nElevated Work: Safely climb ladders, scaffolding, or other elevated structures and maintain balance while working at heights.\nProtective Gear: Consistently wear and properly utilize Personal Protective Equipment (PPE), which may include but is not limited to: safety glasses, steel-toe footwear, hearing protection, gloves, hard hats, and high-visibility clothing.
\nAdditional Information:\nBenefits:\nMedical Insurance: Comprehensive health insurance plans covering a range of services\nSaronic pays 100% of the premium for employees and 80% for dependents\nDental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care\nSaronic pays 100% of the premium under the basic plan for employees and 80% for dependents\nTime Off: Generous PTO and Holidays\nParental Leave: Paid maternity and paternity leave to support new parents\nCompetitive Salary: Industry-standard salaries with opportunities for performance-based bonuses\nRetirement Plan: 401(k) plan with company match\nStock Options: Equity options to give employees a stake in the company’s success\nLife and Disability Insurance: Basic life insurance and short- and long-term disability coverage\nPet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline\nAdditional Perks: Free lunch benefit and unlimited free drinks and snacks in the office
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