This role is responsible for ensuring smooth and efficient studio operations by coordinating logistics, managing processes, and supporting cross-team needs. You will play a key role in enabling teams to focus on delivering high-quality work by ensuring operational excellence behind the scenes.

Key Responsibilities

• Coordinate onboarding logistics for new hires (contracts, equipment, tools, system access)
• Partner with Facilities to manage workspace setup, seating arrangements, and office moves
• Help maintain a professional, well-functioning studio environment

• Plan and execute team events (e.g., team-building activities, leadership visits, holiday events)
• Manage and distribute promotional merchandise (swag) and employee engagement initiatives

• Process purchase requests, vendor contracts, and invoices
• Track expenses and ensure timely and accurate payment processing

• Partner with IT to proactively manage hardware and software needs
• Coordinate domestic and international shipments and deliveries

• Manage workflows for legal approvals and NDA requests
• Collaborate with Shanghai team to support coordination and improve operational processes
• Promote and support studio-level initiatives within the Kuala Lumpur office

Qualifications

• 2–4+ years of experience in operations, office coordination, or administrative roles in a fast-paced environment
• Strong organizational skills with the ability to manage multiple priorities and follow through to completion
• Excellent verbal and written communication skills in both English and Mandarin Chinese (required for cross-location collaboration)
• Detail-oriented with a high level of reliability and accountability
• Able to work independently, take initiative, and proactively solve problems
• Proficient in Microsoft Office (Word, Excel, Outlook) and able to quickly learn new tools and systems
• Experience in the video game industry or a passion for gaming is a plus

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