We're hiring an Executive Business Partner to support several technical leaders out of our New York office. This is a non-traditional EA role, requiring creativity in adapting to different people's work styles and the new challenges that emerge at a fast-moving startup.
\nYou will help our team stay focused and organised, managing personal logistics and any tasks that might fall through the cracks. You'll also be the operational lead for our NYC office , coordinating with other locations, planning team events, and managing travel and schedules.
\nKey responsibilities include:
\nThis role entails real autonomy in making decisions without tight supervision. As the senior operations person in NYC, you will have the opportunity to make a significant impact on the team's success.
\nWe offer a competitive salary range of $200,000 - $250,000 USD per year, depending on background, skills, and experience. We also provide generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.
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\nAct as a thought partner to the leader to strategically align their calendar with their priorities. Plan and execute team events, offsites, activities, and recognition. Assist and/or own content creation, including drafting emails and creating presentations. Manage purchase orders and partner with the leader and finance to track and analyze budget and expenses.
\nProvide support for project-related work, including preparing reports for quarterly business reviews and working with the leader to create onboarding plans for key team members. Additionally, process improvement, participating in strategic organizational activities, managing end-to-end external executive events, managing senior leadership agendas, and partnering with key external stakeholders.
\nMaintain strong partnerships with internal stakeholders, including internal/external comms, talent partners, D&B, FP&A, legal, and recruiting for org effectiveness. Manage and maintain the security of the leader's email inbox, in compliance with our code of ethics and data privacy, security, and protection policies as requested by the Leader.
\nRepresent the organization to internal and external stakeholders. Act as a mentor for other admins, where applicable.phantom{This includes meeting with a mentee on a regular basis and providing guidance and sharing resources to support their growth and development.}
\nBuild effective relationships within Airbnb to serve as a catalyst around scheduling and/or spontaneous inquiries/requests. Complete other duties and special projects as assigned.
\nTo be successful in this role, you will need to have:
\nThis position needs to be based in the San Francisco office 40 hours a week, or as required by the business needs for the role. Our San Francisco office is located at 888 Brannan Street, San Francisco, CA 94103, USA.
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\nYou will partner closely with office leadership, bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in C-suite offices, possesses a deep understanding of Anduril's mission, and is eager to expand their knowledge within the defence technology sector.
\nKey responsibilities include:
\nProviding comprehensive executive assistant support to Chief Business Officer ensuring efficient management of his calendar, including coordinating meetings, events, and travel arrangements.
\nServing as the primary scheduling liaison for internal and external stakeholders.
\nMonitoring and recording progress among several strategic projects, communications, and engagements, ensuring alignment with CBO's goals and objectives.
\nProactively identifying, prioritising, and resolving potential scheduling or logistical conflicts before they arise.
\nDeveloping efficient, organised processes that streamline the prioritisation of critical objectives, and identifying gaps.
\nCoordinating and monitoring executive-level meetings by aligning participants, preparing materials, and optimising logistics for maximum efficiency and productivity.
\nAssisting with the execution of special projects, conducting research, and compiling of data.
\nArranging logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs.
\nCultivating strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.
\nHandling confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.
\nCollaborating with the executive support team to strategically deconflict and prioritise high-level engagements across multiple calendars. Providing backup support to other administrative assistants as a member of the administrative team.
\nContributing to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.
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\nWe offer a competitive salary range of $77.88 – $110.58 per hour, plus generous equity, performance-related bonus(es) for eligible employees, and the following benefits:
\nAbout the Team
\nOur Executive Operations team includes Executive Business Partners who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We play a pivotal role in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives.
\nAbout the Role:
\nThe Executive Business Partner will be a proactive and adaptable partner to executives, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of OpenAI’s mission to foster AGI that benefits humanity. The ideal candidate is comfortable with ambiguity, rapidly-evolving business priorities, and can drive best practices to help scale exec and team operations.
\nIn this role, you will:
\nYou might thrive in this role if you:
\nAbout OpenAI
\nOpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
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