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We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.

The Technology Engineering Executive Assistant (EA) will focus on providing a wide array of administrative support to leaders within our India site. Our team is in rapid-growth mode and the right candidate will be professional, tenacious, innovative and motivated! This role will have the ability to work cross-functionally across the company while also working with some of our external partners. The EA must be confident, detail oriented, and have the ability to proactively stay steps ahead of the team. In addition, the ideal candidate will remain flexible and be well versed in managing multiple time zones. This role will be based onsite in Bengaluru and will report into the VP, Engineering.

Key Responsibilities:

• Manage and maintain multiple complex calendars
• Coordinate international travel
• Organize team events, socials, offsite meetings, etc
• Work closely with our HQ Eng and Admin teams
• Process expense reports
• Maintain trusting relationships with customers, prospects, team and contacts
• Coordinate logistics for international and local visitors
• Drive projects that have a direct impact on the Engineering Team and/or local Site

Requirements:

• Minimum 5 years of experience supporting VP’s within an engineering organisation
• Ability to interact in a professional manner with customers, prospects and internal teams
• Proven experience delivering projects on time, within scope and within budget
• Expert knowledge of GSuite, Box, WorkDay, and Slack
• Experience with web-based scheduling and collaboration tools
• Experience managing complex schedules and logistics across global time zones
• Outstanding time management skills and attention to detail
• Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
• Ability to maintain complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Excellent verbal and written communication skills
• Ability to remain energetic and positive in a fast-paced environment
• Excellent common sense and ability to make solid judgment calls autonomously
• Get along well with a variety of personalities; team player attitude
• Ability to prioritise multiple assignments
• Experience planning company events and managing logistics within budget
• Able to establish/maintain vendor relationships

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Key responsibilities include:

• Calendar Management: Organizing all meetings across international time zones, including internal engineering team meetings, customer meetings, internal business partners, and external venture/M&A requests.
• Request Tracking & SLAs: Building and maintaining records of all meeting requests and closing out all requests in a timely manner.
• Meeting Preparation: Ensuring all meeting invites have the appropriate details, context, and documentation to have an effective meeting, protecting executive focus time.
• Event Management: Managing offsite meetings, events, and programs in support of the leaders and their staff.
• Operational & Travel Support: Managing briefing materials, executive correspondence, and select domestic and international travel.
• Confidentiality & Discretion: Handling sensitive, non-public information with the judgment and professionalism appropriate to that trust.

This role requires a minimum of 7+ years of applicable executive administrative experience, ideally from a global software organization. The ideal candidate will have a proven track record working with VPs/SVPs in Engineering and Product in large organizations, experience working with VPs managing over 2000+ people in engineering, customer-facing, and/or technical roles, and high attention to detail, organization, and process abilities.

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You will work closely with these three executives while partnering closely with a broader network of Executive Assistants across GitLab. This is a strong fit if you enjoy turning ambiguity into clarity, using tools and systems to keep work moving, and anticipating needs before they become urgent.

In your first year, you'll build strong working relationships, create reliable operating rhythms for each executive, and improve calendar management, travel coordination, reporting, meeting planning, recruiting coordination, and team logistics. You will also use AI tools to streamline routine work and improve information synthesis so the VPs can make better choices, faster.

Responsibilities

• Support the VP of Business Systems, VP of Support, and VP of Data across scheduling, logistics, communication, and day-to-day execution so priorities stay on track and follow-through is clear.

• Manage complex calendars by vetting requests, prioritizing meetings, proactively managing conflicting calendar times, recommending tradeoffs, ensuring appropriate spacing between meetings and breaks, and aligning schedules with GitLab meeting norms and practices to protect time for highest-impact work.

• Prepare complete agendas from high-level meeting descriptions and linked materials so leaders are ready for internal and external meetings with the right context and decisions.

• Maintain regular communication cadences with both leaders and proactively flag items that need review, decisions, or escalation so urgent issues are surfaced on time.

• Track updates from direct reports, functional peers, and cross-functional partners so leaders have clear visibility into progress, dependencies, and upcoming deliverables.

• Coordinate travel, including air and ground transportation, hotel bookings, visas, security-related needs, and supporting documentation so plans are accurate and ready when needed.

• Process expense reports, monitor reimbursements, and handle administrative workflows with accuracy and timeliness so expenses stay current and compliant.

• Partner with People Operations, IT, Security, recruiting teams, and other Executive Assistants to support onboarding, interview scheduling, team meetings, onsites, event planning, and coverage across the EBA community so team operations run smoothly.

Requirements

• Experience supporting senior leaders with complex calendars, travel, expenses, and shifting priorities across multiple workstreams.

• Experience working in a technology environment.

• Ability to anticipate needs, identify risks early, and manage work independently in an all-remote, fast-changing company.

• Experience handling sensitive and confidential information while maintaining accurate schedules, documentation, and administrative workflows.

• Clear written and verbal communication skills in English, with the ability to work effectively with internal and external stakeholders.

• Comfort using tools such as Google Workspace, Slack, Zoom, Navan, Reclaim.ai (not critical), and similar administrative or expense platforms.

• Ability to synthesize information from multiple sources into useful agendas, summaries, trackers, and preparation materials for leadership decisions.

• Experience collaborating across functions and with people from different backgrounds, with transferable experience from administrative support, project coordination, or related operational roles also welcomed.

About the Team

We work across GitLab's organization in Business Systems, Support, and Data functions. You will work closely with senior leaders, their direct teams, and our broader group of Executive Assistants who collaborate asynchronously across regions to keep work moving smoothly in an all-remote environment. We value clear communication, strong prioritization, and dependable follow-through as we support fast-moving work and cross-functional coordination throughout GitLab.

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Key responsibilities include providing day-to-day support to the CEO, including diary management, meeting coordination, travel and general administration. You'll also support the wider leadership team with ad hoc business administration and coordination, help keep the office organized and running smoothly, coordinate onboarding for new starters, and organize internal events, team activities, client dinners and small roundtables.

The successful candidate will have previous experience in an Executive Assistant, Team Assistant, or Business Support role, strong organizational skills through event management experience, and proven experience using Microsoft 365 applications, particularly PowerPoint and SharePoint. They'll also be able to use Canva or similar design tools and be comfortable learning new software quickly.

Benefits include a salary of IRO £38,000 - £42,000, a generous and achievable bonus scheme, opportunity to work with globally recognised sustainability and climate leaders, join a rapidly growing, mission-led company, making a positive impact on our planet, 23 days annual leave plus bank holidays, an additional day's leave to celebrate your birthday, 5 days in our Victoria WeWork offices, and more.

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The ideal candidate will have a minimum of 5 years of experience as an Administrative Assistant supporting multiple VP-level remote executives. They will be able to actively manage multiple projects in a fast-moving, high-pressure environment and be flexible in response to changing priorities and needs.

Responsibilities:

• Manage daily schedule of the Executives
• Schedule and coordinate logistics for meetings, conferences, and special events across global time zones (remote & in person)
• Coordinate domestic and international travel, process expense reports, and assist with management of travel budget needs
• Co-ordinate All Hands and Newsletters for each of the Executives' organisations
• Act as a liaison for assigned executives, relaying and exchanging information with others
• Anticipate the Executives' needs and proactively assemble the appropriate people and resources to solve problems
• Field incoming requests; exercise strong judgment and discretion with highly confidential information
• Work cross-functionally to ensure communication is efficient and clear between teams
• Organize, prioritize, and coordinate multiple work activities with demonstrated ability to meet deadlines

Requirements:

• Minimum of 5 years of experience as an Administrative Assistant supporting multiple VP-level remote executives
• Complete confidentiality on all business matters
• Ability to actively manage multiple projects in a fast-moving, high-pressure environment
• Ability to be flexible in response to changing priorities and needs
• Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
• Extraordinary time management skills and attention to detail
• Strong communication, planning, organisational, and analytical skills
• Ability to remain energetic and positive in a fast-paced and demanding environment
• Dedicated with the ability to anticipate next steps
• Works well with a variety of personalities; embraces teamwork
• Proficient working with Google Workspace

Salary: The annual base salary range for this position for candidates located in the San Francisco Bay area is between $117,000-$160,000 USD.

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This is an EA position where your mastery of calendar management becomes the linchpin of the daily operations! If you are an EA that thrives in the satisfaction of making it all work and is master at time Tetris, then you will be a perfect fit for this role.

Responsibilities:

• Calendar Management:
• Provide comprehensive calendar support to 2-3 VP/GM level executives.
• Manage complex schedules and serve as a collaborative partner with the broader Anduril organization
• Coordinate and manage internal and external meetings VPs/GMs are involved in
• Plan executive domestic and international travel.

• Comms:
• Serve as the primary point of contact for internal and external communications on behalf of the VPs in relation to meetings they are involved in
• Possess the ability of reading between the lines of information received, and outputting comms to close the information gaps between key stakeholders
• Navigate confidential communications with discretion and professionalism, while fully grasping the company’s policies and the executive’s perspectives and values

• Relationship Management:
• Cultivate and maintain strong relationships with essential stakeholders across the organization.
• Grace under pressure, sound judgment, and flexibility in balancing competing priorities.
• Participate in administrative team, providing backup to other assistants
• This role will may include some domestic travel

Required Qualifications:

• A minimum of 2 + years administrative experience supporting senior level executives in a corporate environment
• Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external
• Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through
• Demonstrates curiosity and a desire to understand the company goals
• Experience supporting multiple executives.
• Experience with domestic and international travel coordination.
• Proficient in scheduling meetings in multiple time zones
• Strong Microsoft Office Suite skills
• Must be a U.S. Person due to required access to U.S. export controlled information or facilities

Preferred Qualifications:

• Proven ability to handle confidential and sensitive information in a professional manner.
• Problem solving and very strong analytical skill capabilities.
• Experience in a fast-paced, high-tech company.
• Excellent attention to detail and accuracy.
• Experience with end-to-end project management.
• Strong organizational and time management skills.
• Success in this role is looking outside the box, ability to fill the gap between comms, flexibility
• Department of Defense contractor experience OR Tech Start-Up Experience preferred

US Salary Range: $86,000-$114,000 USD

Benefits:

• Healthcare Benefits
• US Roles: Comprehensive medical, dental, and vision plans at little to no cost to you.
• UK & AUS Roles: We cover full cost of medical insurance premiums for you and your dependents.
• IE Roles: We offer an annual contribution toward your private health insurance for you and your dependents.

• Additional Benefits
• Income Protection: Anduril covers life and disability insurance for all employees.
• Generous time off: Highly competitive PTO plans with a holiday hiatus in December. Caregiver & Wellness Leave is available to care for family members, bond with a new baby, or address your own medical needs.
• Family Planning & Parenting Support: Coverage for fertility treatments (e.g., IVF, preservation), adoption, and gestational carriers, along with resources to support you and your partner from planning to parenting.
• Mental Health Resources: Access free mental health resources 24/7, including therapy and life coaching. Additional work-life services, such as legal and financial support, are also available.
• Professional Development: Annual reimbursement for professional development
• Commuter Benefits: Company-funded commuter benefits based on your region.
• Relocation Assistance: Available depending on role eligibility.

• Retirement Savings Plan
• US Roles: Traditional 401(k), Roth, and after-tax (mega backdoor Roth) options.
• UK & IE Roles: Pension plan with employer match.
• AUS Roles: Superannuation plan.

Experience Level: executive Employment Type: full-time Workplace Type: onsite Category: Operations Industry: Technology Salary Range: $86,000-$114,000 USD Salary Min: 86000 Salary Max: 114000 Salary Currency: USD Salary Period: year Required Skills: calendar management, comms, relationship management, Microsoft Office Suite, time management Preferred Skills: problem solving, analytical skill capabilities, end-to-end project management, organizational skills

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Key responsibilities include:

• Managing and optimizing complex, multi-time zone calendars to ensure alignment with business priorities and anticipate potential conflicts.
• Planning, coordinating, and executing executive travel, team offsites, and high-visibility events, ensuring compliance with company policies and budget.
• Acting as the primary point of contact for all meeting and event requests, maintaining a high standard of service and responsiveness.
• Building and maintaining accurate records of meetings, events, and requests, ensuring timely follow-up and closure.
• Preparing and reviewing briefing materials, agendas, and follow-up documentation for executive meetings, ensuring leaders are well-prepared and informed.
• Providing coverage and support for other executive staff as needed, demonstrating flexibility and a team-first mindset.
• Handling highly confidential information with the utmost discretion and integrity.

Requirements include:

• 5+ years of executive administrative experience, preferably in a global technology or software organization.
• Demonstrated ability to exercise sound judgment and make independent decisions in ambiguous or high-stakes situations.
• Advanced calendar management skills, with a proven track record of supporting multiple executives across time zones.
• Exceptional organizational, time-management, and prioritization skills, with the ability to manage multiple complex projects simultaneously.
• Strong relationship management and communication skills, with the ability to influence and collaborate at all levels.
• Experience planning and executing large-scale meetings, events, and travel logistics, including budget management and vendor coordination.
• High level of discretion in handling sensitive information and confidential matters.
• Proactive, solution-oriented, and adaptable to changing priorities and environments.
• Willingness to adjust working hours to support executives in different time zones (primarily US).
• Occasional travel to the United States is required.

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You'll develop a deep understanding of each co-founder's priorities and working style, then use that context to protect their time, prepare them for what's ahead, and keep things moving when they're heads-down building.

You'll plan and execute internal events and team gatherings that reflect Gamma's creative culture, draft and coordinate internal communications on behalf of leadership, and build the systems and workflows that keep three busy executives organized and aligned.

We're looking for someone who's proactive, polished, and excited to use AI tools to work smarter. If you treat automation as a superpower and see upward management as a craft, this role was built for you.

Our team has a strong in-office culture and works in person 4–5 days per week in San Francisco. We love working together to stay creative and connected, with flexibility to work from home when focus matters most.

Responsibilities

• Own complex, interconnected calendars for Gamma's CEO, CPO, and CTO, actively managing priorities, resolving conflicts, and ensuring each leader's time reflects what matters most

• Drive upward management by tracking commitments, surfacing blockers, and keeping executives informed, prepared, and on track

• Plan and execute team events, company offsites, and internal gatherings from concept through coordination, with a high bar for experience and detail

• Draft, edit, and coordinate internal communications on behalf of leadership, ensuring the right message reaches the right people at the right time

• Build and maintain internal workflows using AI tools and automation platforms like Claude and Zapier to reduce friction and create leverage across the executive team

• Serve as a trusted point of contact for cross-functional teams, helping facilitate decisions and follow-through on behalf of leadership

Requirements

• At least 3 years of experience supporting senior executives in a fast-paced environment, with a strong track record in scheduling, communications, and event planning

• A genuine talent for upward management: you know how to keep busy leaders organized, informed, and accountable without being asked twice

• Excitement for AI-powered tools and workflow automation. You've built systems with Claude, Zapier, or similar platforms, and you're always looking for ways to create more leverage

• Excellent written communication skills, with the ability to write clearly and in someone else's voice when needed

• High EQ and a natural ability to build trust across all levels of an organization

• Strong discretion and sound judgment when handling sensitive information and confidential decisions

• High taste and a sharp eye for quality across everything you touch. Whether it's a dinner reservation, a company offsite, a swag order, or an external communication, you bring a sense of craft and intention that makes Gamma look and feel like the caliber of company it is

• Experience planning high-quality events or offsites, with sharp attention to logistics and the human details that make them memorable

Compensation The base salary for this full-time position, which spans multiple internal levels depending on qualifications, ranges between $85K - $155K plus benefits & equity.

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The ideal candidate will have a minimum of 7+ years of applicable executive administrative experience, ideally from a global software organisation. They should have worked with VPs/SVPs in Engineering and Product in large organisations and have experience supporting a high-growth company.

Key responsibilities include:

• Calendar management: organising all meetings, including team meetings, customer, and internal business partner meetings across international time zones
• Meeting organisation: building and maintaining records of all meeting requests and closing out all requests in a timely manner
• Record-keeping: ensuring all meeting invites have the appropriate details to have an effective meeting
• Offsite meeting management: managing offsite meetings, events, and programs in support of the SVP and their staff

The successful candidate will be able to work at a fast pace with shifting priorities in a hyper-scaling company and have a strong attention to detail, organisation, and process abilities. They should also have strong calendaring skills (Gmail and Google Calendar experience mandatory) and strong teamwork skills, and a confident ability to offer suggestions and improvements to the process and work very collaboratively with others.

The salary range for this role is $62.31-$85.67 USD per hour, and the total compensation package may also include eligibility for annual performance bonus, equity, and benefits.

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We believe in a world where homes are owned by regular people, not corporations. Our mission is to provide authentic belonging experiences, empowering residents to become homeowners and homeowners to achieve financial freedom.

The Role – Executive Assistant

Belong is looking for an exceptional Executive Assistant to work directly with the CEO. This is a highly strategic role that sits at the center of leadership operations and company execution. This position is critical to enabling the CEO to operate at the highest level by bringing structure, anticipating needs, and ensuring seamless coordination across priorities, communications, and logistics.

Responsibilities

Provide high-level executive support to the CEO (calendar, priorities, meetings, travel, and events)

Own complex calendar management across multiple time zones, proactively resolving conflicts and protecting focus time

Plan and coordinate domestic and international travel, including last-minute changes, logistics, visas, and contingencies

Schedule and organize leadership events, company gatherings, and strategic offsites

Prepare agendas, meeting materials, follow-ups, and action trackers

Act as a trusted gatekeeper, prioritizing requests and managing internal and external stakeholder communication

Handle sensitive and confidential information with the highest level of discretion

Partner closely with People, Finance, and Operations teams to support leadership workflows

Deliver a high-touch, hospitality-driven service experience to executives, partners, and stakeholders

What We’re Looking For

5+ years of experience supporting senior executives or C-level leadership

Exceptional communication and strong interpersonal skills

Professional English proficiency (written and verbal) – required

Strong calendar, travel, and agenda management experience

Highly organized with outstanding attention to detail

Proactive mindset with strong ownership and problem-solving skills

Flexible and adaptable, able to operate in dynamic, fast-changing environments

Strong service orientation and hospitality mindset

Ability to manage multiple priorities while maintaining structure

Experience handling sensitive and confidential information

Holds a valid U.S. visa

Comfortable working with global teams and stakeholders

Why Belong

Work directly with the CEO in a high-impact, high-visibility role

Be part of a company redefining one of the world’s largest industries

Join a fast-growing, AI-driven organization with ambitious global goals

Collaborative culture with strong ownership and autonomy

Competitive compensation and growth opportunities

Opportunity to help shape leadership operations and company experience

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