We're looking for an experienced, sharp, and highly trustworthy Executive Assistant in direct support of our SVP, Americas. You'll work alongside leaders to maximize their ability to focus on the team's key priorities in supporting Flexport's continued growth.

This role is ideal for someone who thrives in a fast-moving, ambiguous environment, and who brings a calm, strategic presence to dynamic executive offices. You will act as a force multiplier, managing day-to-day operations, enabling strategic alignment, and strengthening communication across the business.

Your Responsibilities:

• Serve as a strategic partner to your assigned executive (SVP, Americas) by managing schedules, priorities, and key communications with precision and foresight.

• Coordinate cross-functional interactions with senior leaders, external partners, board members, and other key stakeholders.

• Anticipate needs, problem-solve on the fly, and help your executive stay ahead of their most critical workstreams.

• Own and drive logistics for high-impact initiatives, travel, meetings, and events (e.g., QBRs, off-sites, internal communications).

• Handle confidential and non-routine matters with discretion, judgment, and professionalism.

• Prepare and organize data and reports, identifying insights or solutions when needed.

• Support heavy calendar management, domestic/international travel, expenses, POs, and other administrative tasks with speed and accuracy.

• Build trusted relationships with internal stakeholders, including the broader C-Suite and their EAs.

Requirements:

• A BA/BS degree and 3-5+ years of experience supporting senior executives in fast-paced, high-growth environments (tech or start-up experience preferred).

• Impeccable communication skills , concise, clear, and thoughtful, with strong writing ability.

• A track record of handling sensitive matters and navigating complex dynamics with diplomacy and sound judgment.

• Strong emotional intelligence, with the ability to anticipate needs, resolve issues proactively, and foster a culture of trust.

• A bias for action , you operate with urgency, adapt quickly, and keep momentum high even when the path isn’t perfectly clear.

• Deep commitment to Flexport’s values and mission, with a genuine interest in business, culture, and making organizations better from the inside out.

Salary Range: $85,000-$100,000 USD

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The ideal candidate will have a minimum of 7+ years of applicable executive administrative experience, ideally from a global software organisation. They should have worked with VPs/SVPs in Engineering and Product in large organisations and have experience supporting a high-growth company.

Key responsibilities include:

• Calendar management: organising all meetings, including team meetings, customer, and internal business partner meetings across international time zones
• Meeting organisation: building and maintaining records of all meeting requests and closing out all requests in a timely manner
• Record-keeping: ensuring all meeting invites have the appropriate details to have an effective meeting
• Offsite meeting management: managing offsite meetings, events, and programs in support of the SVP and their staff

The successful candidate will be able to work at a fast pace with shifting priorities in a hyper-scaling company and have a strong attention to detail, organisation, and process abilities. They should also have strong calendaring skills (Gmail and Google Calendar experience mandatory) and strong teamwork skills, and a confident ability to offer suggestions and improvements to the process and work very collaboratively with others.

The salary range for this role is $62.31-$85.67 USD per hour, and the total compensation package may also include eligibility for annual performance bonus, equity, and benefits.

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Key responsibilities include managing the Head of Engineering's calendars, handling all incoming and outgoing correspondence, preparing and managing documents, coordinating meetings and events, and maintaining office systems.

The successful candidate will have a Bachelor's degree or equivalent experience, proven experience as an Executive Assistant or similar role, excellent verbal and written communication skills, and proficiency in MS Office Suite and Google Suite.

We offer a competitive cash salary and equity, food, sport, transportation, health, and parental benefits.

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Key Responsibilities

• Calendar management and prioritization across internal and external commitments.
• Act as a gatekeeper, filtering and prioritizing inbound requests and communications.
• Coordinate meetings, including preparation of materials, agendas, and follow-ups.
• Track key priorities and ensure timely execution and follow-through across teams.
• Support the CEO in managing day-to-day workflow and decision-making cadence.
• Coordinate internal and external stakeholders to ensure alignment and responsiveness.
• Prepare presentations, notes, and internal communications as required.
• Manage travel, logistics, and scheduling with a high level of efficiency.
• Handle confidential and sensitive information with absolute discretion.
• Support broader operational and administrative needs where required.

Background & Experience

• 4–8+ years of experience in an Executive Assistant or similar role.
• Experience supporting senior executives in fast-paced, high-performance environments.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to manage multiple priorities simultaneously.
• Proficiency with standard business tools (Microsoft Office, Google Workspace, etc.).

What We Are Looking For

• High ownership and accountability.
• Highly organized, detail-oriented, and reliable.
• Proactive, with strong follow-through.
• Calm under pressure and able to operate at pace.
• Strong judgment and ability to prioritize effectively.
• Discreet and trustworthy.
• Low ego, highly collaborative.
• Comfortable acting as an extension of the CEO.

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We believe in a world where homes are owned by regular people, not corporations. Our mission is to provide authentic belonging experiences, empowering residents to become homeowners and homeowners to achieve financial freedom.

The Role – Executive Assistant

Belong is looking for an exceptional Executive Assistant to work directly with the CEO. This is a highly strategic role that sits at the center of leadership operations and company execution. This position is critical to enabling the CEO to operate at the highest level by bringing structure, anticipating needs, and ensuring seamless coordination across priorities, communications, and logistics.

Responsibilities

Provide high-level executive support to the CEO (calendar, priorities, meetings, travel, and events)

Own complex calendar management across multiple time zones, proactively resolving conflicts and protecting focus time

Plan and coordinate domestic and international travel, including last-minute changes, logistics, visas, and contingencies

Schedule and organize leadership events, company gatherings, and strategic offsites

Prepare agendas, meeting materials, follow-ups, and action trackers

Act as a trusted gatekeeper, prioritizing requests and managing internal and external stakeholder communication

Handle sensitive and confidential information with the highest level of discretion

Partner closely with People, Finance, and Operations teams to support leadership workflows

Deliver a high-touch, hospitality-driven service experience to executives, partners, and stakeholders

What We’re Looking For

5+ years of experience supporting senior executives or C-level leadership

Exceptional communication and strong interpersonal skills

Professional English proficiency (written and verbal) – required

Strong calendar, travel, and agenda management experience

Highly organized with outstanding attention to detail

Proactive mindset with strong ownership and problem-solving skills

Flexible and adaptable, able to operate in dynamic, fast-changing environments

Strong service orientation and hospitality mindset

Ability to manage multiple priorities while maintaining structure

Experience handling sensitive and confidential information

Holds a valid U.S. visa

Comfortable working with global teams and stakeholders

Why Belong

Work directly with the CEO in a high-impact, high-visibility role

Be part of a company redefining one of the world’s largest industries

Join a fast-growing, AI-driven organization with ambitious global goals

Collaborative culture with strong ownership and autonomy

Competitive compensation and growth opportunities

Opportunity to help shape leadership operations and company experience

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The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality.

Key responsibilities include managing the Head of Engineering's calendars, handling correspondence, preparing documents, coordinating meetings and events, and managing office systems.

The successful candidate will also act as a point of contact among executives, employees, clients, and other external partners, and handle confidential matters with discretion.

The position is based in Paris and requires fluency in French and English.

We offer a competitive cash salary and equity, as well as a range of benefits including food vouchers, a gym membership, transportation contributions, and full health insurance.

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The Executive Assistant provides high-level administrative support to the Managing Director, ensuring efficient operation and effective communication within AVL Korea Co., Ltd.

This role requires a proactive, detail-oriented individual with excellent organisational and multitasking skills.

Your Responsibilities:

• Administrative Support: Manage the executive's calendar, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations.

• Communication: Serve as the primary point of contact between the executive and internal/external stakeholders. Handle incoming calls, emails, and other communications with professionalism and discretion.

• Meeting Coordination: Organise and prepare for meetings, including drafting agendas, taking minutes, and following up on action items. Ensure all necessary materials are available and distributed in advance.

• Project Management: Assist with special projects, research, and data analysis as needed. Track project progress and ensure deadlines are met.

• Office Management: Oversee office supplies and equipment, ensuring the executive's workspace is well-organised and functional. Coordinate with other departments to address any office-related issues.

• Event Planning: Plan and execute company events, conferences, and other functions. Handle logistics, vendor coordination, and attendee communication.

• Expense Management: Monitor and reconcile the executive's expenses, ensuring compliance with company policies. Prepare expense reports and manage budget tracking.

• Invitation Letter Issuance: Responsible for handling the process of issuing invitation letter under the company’s name for short-term visits to South Korea by employees from the headquarters or affiliates, after receiving the necessary information for the visa request.

• Decision proximity: Experience supporting and preparing management decisions

• Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters.

Your Profile:

• Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.

• Experience: Minimum of 3-5 years of experience in an executive support role, preferably in a corporate environment.

• Skills:

1. Excellent written and verbal communication skills.

1. Strong organisational and time management abilities.

1. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

1. Ability to work independently and handle multiple tasks simultaneously.

1. High level of professionalism and discretion.

1. Strong problem-solving skills and attention to detail.

• Personal Attributes:

1. Proactive: Takes initiative and anticipates the needs of the executive.

1. Adaptable: Able to adjust to changing priorities and work under pressure.

1. Team Player: Works well with others and contributes to a positive work environment.

1. Reliable: Dependable and trustworthy, with a strong work ethic.

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Our Administrative team plays a key role in Epic's success by providing administrative, scheduling, organisational support, and more to our senior leadership.

What You'll Do

As an Executive Assistant at Epic Games, you will provide sophisticated calendar management, be strategic and proactive in staying on top of team priorities, and actively engage in ways to help meet objectives.

In this role, you will

• Provide sophisticated calendar management
• Be strategic and proactive, by staying on top of team priorities and actively engaging in ways to help meet objectives
• Book complex domestic and international travel arrangements, including flights, hotels, trains, and taxis/car services; then submit and reconcile expense reports
• Organise and support domestic and international offsite meetings with both internal employees and external partners, including some travel to attend in person
• Provide general support to visitors, including booking conference rooms, organising catering, completing NDAs, compiling agendas, and scheduling meetings
• Maintain discretion in handling confidential information
• Be present in team meetings, as requested, and follow up on action items

What we're looking for

• Proven experience as an executive assistant
• High degree of professionalism in dealing with outside partners and senior executives
• Excellent time management skills and ability to multitask
• Exceptional organisational skills, attention to detail, and ability to prioritise
• Excellent written and verbal communication skills
• Able to meet deadlines in a fast-paced, quickly changing environment
• Proficient in Excel, Word, and calendaring software
• Experience working in gaming, entertainment, technology, or communications fields is preferred
• College degree, preferred

Benefits

Epic Games offers a comprehensive benefits package, including 100% coverage of medical, dental, and vision premiums for you and your dependents, a 401k with competitive match, and a robust mental well-being program through Modern Health.

Location

This role is open to multiple locations in North America (excluding CA, NY, & WA).

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At Epic Games, we're seeking an Executive Assistant to support our leadership team. As an Executive Assistant, you will provide sophisticated calendar management, be strategic and proactive in meeting objectives, and handle complex domestic and international travel arrangements.

Key Responsibilities

• Provide calendar management for senior leadership
• Stay on top of team priorities and engage in ways to help meet objectives
• Book complex domestic and international travel arrangements, including flights, hotels, trains, and taxis/car services
• Organize and support domestic and international offsite meetings with internal employees and external partners
• Provide general support to visitors, including booking conference rooms, organizing catering, completing NDAs, compiling agendas, and scheduling meetings
• Maintain discretion in handling confidential information
• Participate in team meetings and follow up on action items

Requirements

• Proven experience as an executive assistant
• High degree of professionalism in dealing with outside partners and senior executives
• Excellent time management skills and ability to multitask
• Exceptional organizational skills, attention to detail, and ability to prioritize
• Excellent written and verbal communication skills
• Able to meet deadlines in a fast-paced, quickly changing environment
• Proficient in Excel, Word, and calendaring software
• Experience working in gaming, entertainment, technology, or communications fields is preferred
• College degree, preferred

Benefits

Our intent is to cover all things that are medically necessary and improve the quality of life. We pay 100% of the premiums for both you and your dependents. Our coverage includes Medical, Dental, a Vision HRA, Long Term Disability, Life Insurance & a 401k with competitive match. We also offer a robust mental well-being program through Modern Health, which provides free therapy and coaching for employees & dependents. Throughout the year we celebrate our employees with events and company-wide paid breaks. We offer unlimited PTO and sick time and recognize individuals for 7 years of employment with a paid sabbatical.

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About the role

We’re building one of the most elite GTM organisations in tech and we’re looking for a world-class Executive Assistant to help scale it.

This isn’t your typical EA role. You’ll be the operational right hand to our CRO and supporting the leadership team that drives all revenue functions at Synthesia. Think: calendar control, travel orchestration, strategic meeting flow, and the glue between Sales, Success, and the broader business.

What You’ll Do:

• Partner closely with the CRO and GTM leaders to prioritise time, focus, and energy across meetings, customers, internal stakeholders, and strategic initiatives.

• Own and optimise complex calendars, across time zones, with ruthless prioritisation.

• Coordinate cross-functional meetings, off-sites, QBRs, and field events and ensure they land with impact.

• Handle executive travel, logistics, and briefings like a pro, details matter.

• Create leverage across the GTM org by helping drive action items, follow-through, and internal alignment.

• Manage ad hoc requests with speed, confidentiality, and judgment.

About You:

• You’ve supported senior leaders (CRO, Sales, GTM, or C-suite) in high-growth, high-performance environments.

• You love solving problems before they’re visible - you’re proactive, not reactive.

• You’re polished but scrappy, someone who brings professionalism without over-engineering.

• You’re organised under pressure, resourceful when things get chaotic, and always one step ahead.

• You’re based in NYC and thrive in a fast-paced, in-office environment with exec visibility.

Why This Role Matters:

This is a rare opportunity to plug directly into a GTM engine that’s scaling at lightning speed. You’ll be the connective tissue across Sales, Success, Marketing, and Ops, helping the team move faster, smarter, and with more precision.

If you’ve ever wanted to see how a category-defining company grows from the inside out — this is it.

Benefits:

Learn more about our Benefits and how we work at Synthesia in our Candidate Hub.

We are looking for someone in NYC (or willing to Relocate) who thrives in an In-Office culture.

Compensation: Will be dependent on experience but we are targeting a range of $80,000-$130,000.

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Location

London

Employment Type

Full time

Location Type

Hybrid

Department

OperationsPeople

Synthesia is the world's leading AI video platform for business, used by over 90% of the Fortune 100. Founded in 2017, the company is headquartered in London, with offices and teams across Europe and the US.

As AI continues to shape the way we live and work, Synthesia develops products to enhance visual communication and enterprise skill development, helping people work better and stay at the centre of successful organisations.

Following our recent Series E funding round, where we raised $200 million, our valuation stands at $4 billion. Our total funding exceeds $530 million from premier investors including Accel, NVentures (Nvidia's VC arm), Kleiner Perkins, GV, and Evantic Capital, alongside the founders and operators of Stripe, Datadog, Miro, and Webflow.

The Role

We're looking for a world-class Executive Assistant who can serve as a true partner to our Cofounders, Steffen and Victor. This person will be the go-to for keeping things moving, anticipating needs before they arise, and making sure priorities are executed seamlessly. The scope will be broad and varied—from managing complex calendars and coordinating travel, to supporting off-sites, events, personal matters, and contributing to strategic projects. This is a high-impact role with exposure to both operational and strategic challenges. If you're flexible, thrive under pressure, and love being the person who just gets things done, this could be the role for you. You'll join a dynamic, ambitious, and supportive team that values ownership and initiative.

What you'll do:

• Act as the right hand to our Cofounders, managing schedules, communications, and priorities.

• Anticipate needs and proactively resolve issues before they become problems.

• Organise and execute leadership meetings and special events.

• Coordinate complex travel logistics across time zones.

• Support personal and professional tasks that keep the Cofounders focused on their most important work.

• Contribute to strategic and operational projects—bringing structure, follow-through, and creative problem-solving.

You'll need to be:

• Experienced: You've worked as an EA (ideally supporting founders, C-suite, or executives in fast-growth environments). Experience in Private equity or investing would be highly valuable.

• Resilient: You thrive in intense, ever-changing environments and stay calm under pressure.

• Resourceful: You are a natural problem solver with a 'no job too big or small' mindset.

• Organised: You balance multiple priorities seamlessly, with strong attention to detail.

• Flexible: You can pivot quickly and handle both strategic projects and tactical tasks with equal energy.

• Confidential: You handle sensitive information with the highest discretion and professionalism.

• People-first: You build trust quickly and communicate with clarity and warmth.

• This is an onsite role in our London HQ

At Synthesia, we expect everyone to...

• Put the Customer First

• Own it & Go Direct

• Be Fast & Experimental

• Make the Journey Fun

You can read more about this in this public Notion page

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What you'll do

• You will provide high-quality support that anticipates the needs of the executives you support.
• You will assume full ownership of Executive schedules: Confirm meeting agendas, spaces, relevant attendees, and ensure Executives are well prepared for each meeting.

What you need

• A successful track record supporting Senior leadership, preferred VPs, or above for 5+ years: Executive level experience.

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What you'll do

• Provide sophisticated calendar management
• Be strategic and proactive
• Book complex domestic and international travel arrangements

What you need

• Proven experience as an executive assistant
• High degree of professionalism in dealing with outside partners and senior executives

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What you'll do

• Provide sophisticated calendar management
• Be strategic and proactive
• Book complex domestic and international travel arrangements

What you need

• Proven experience as an executive assistant
• High degree of professionalism in dealing with outside partners and senior executives

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