You'll be the operational backbone for our Growth Lead and the wider Growth team - managing calendars, coordinating across time zones, handling travel, and owning the day-to-day administrative tasks.

Responsibilities:

• Manage complex, fast-moving calendars for the Growth Lead and provide scheduling and coordination support across the broader Growth team
• Support personal admin and own travel logistics end-to-end: flights, accommodation, ground transport, and itineraries across multiple time zones and geographies
• Handle sensitive and confidential matters with discretion, acting as a trusted partner to the Growth Lead in both professional and operational contexts
• Coordinate seamlessly with internal teams and external stakeholders, including senior leaders and partners.
• Build structure, processes, and systems that scale with a fast-growing AI company.
• Act as a key point of contact for the Growth team, supporting day-to-day administrative needs and helping both run smoothly
• Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping stakeholders aligned without being asked

Requirements:

• Past experience in executive assistant roles, ideally supporting a senior leader and their broader team in a fast-moving environment
• Strong organizational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests.
• High emotional intelligence and discretion - trusted with sensitive information and able to navigate complex interpersonal situations with maturity
• A proactive and forward-thinking approach, with a proven ability to anticipate needs, identify inefficiencies, and implement new processes to improve workflow in a fast-paced environment. This includes developing systems for managing operational documents, streamlining vendor contracts, and enhancing office procedures.
• Comfortable supporting not just an individual but a wider team , able to flex between high-priority senior leadership support and broader operational needs as the situation demands
• Fluency with AI tools to help improve quality and speed of work e.g. Claude or ChatGPT

Location: This role is remote-first, so it can be executed from anywhere in the world, with the ability to operate in UK or East Coast timezones. If you prefer, you can work from our offices in Bangalore, Dublin, London, New York, San Francisco, Tokyo, and Warsaw.

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