We are seeking an experienced administrative professional to join our Executive Operations team at Stripe. As an Administrative Business Partner, you will provide highly integrated support to our Executive leaders, helping to optimize their teams and direct reports.

Responsibilities:

• Provide highly integrated support for your Executive and help to optimize their teams and direct reports
• Strategically calendar and make recommendations for your Executive with regard to their time management, prioritization, delegation, and organization
• Manage your Executive's email, including responding on your Executive's behalf
• Serve as a conduit between your Executive, the larger team and cross-functionally throughout the organization. Increase alignment and speed of execution by providing feedback and insights to both sides
• Track, manage and complete critical aspects of deliverables with a hands-on approach in order to facilitate the Executives ability to focus on top priorities
• Contribute to team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items
• Partner with your Executive to track key project milestones as well as progress against personal, team, and company goals/targets. Jump in to project manage as needed
• Identify opportunities for process optimization throughout team and company processes. Establish new,and improve existing,administrative systems and processes
• Own and manage ad hoc projects, events and travel arrangements as needed

Requirements:

• 7+ years of administrative experience and/or operational experience at a quickly-scaling or large company
• Excellent communication, project management, and organizational skills
• Ability to work effectively in a fast-paced, changing environment
• Strong attention to detail and ability to execute
• Experience with time management and prioritization
• Ability to handle sensitive information and situations with care and confidence
• Emotional intelligence and ability to establish strong and trusting relationships
• Ability to anticipate and respond to the needs of others before they arise
• Meticulous, patient, hardworking, reliable, tenacious, and a self-starter
• Extreme growth mindset, driven by intense curiosity
• Accessibility to work outside of regular business hours

Preferred Qualifications:

• Experience in a high-growth technology startup or quickly-scaling company

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Job Description

BlackRock has a long history of service as a trusted, expert resource to governments and policymakers around the world. Since the Government Affairs & Public Policy team was created in 2009, it has steadily grown, transformed, and established BlackRock as a respected advocate for investors and the millions of retirees we serve. In recent years, that work has extended to long-term challenges such as the retirement crisis, energy security, and investment in critical infrastructure.

This role is for an Administrative Business Partner supporting the Co-Head of EMEA Government Affairs & Public Policy based in London, and members of the team. We are looking for a great teammate with a positive, proactive attitude who is deeply motivated and able to thrive in a busy working environment with senior leaders and partnering with other administrative professionals.

Key Responsibilities:

Demonstrate thoughtful management of team members' time against priorities and ensuring that they are prepared for meetings, including anticipating conflicts and making recommendations regarding diary prioritisation, delegation, and organisation.

Arrange and oversee travel (flights, hotels, cars, etc.) using Concur and anticipate any necessary background materials needed in advance of their meetings, i.e., detailed travel itinerary, directions and verified meeting/contact details

Take ownership of key deliverables and structuring work to achieve goals, seeing the big picture and prioritising accordingly

Reception and administrative coordination for senior leaders, including serving as the point of contact and greeter for external visitors to our office, coordinating meetings and video calls with multiple participants across EMEA time zones and calendar management for multiple team members

Ability to handle sensitive matters with a high level of confidentiality and discretion

Partner closely with our executive business manager and COO team to organise and handle logistics for internal/external meetings, team events, strategy sessions, and town halls

Ability to demonstrate flexibility and problem-solving skills to adjust and prioritise schedules based on last-minute changes

Use Microsoft Word, Excel, PowerPoint, Co-Pilot and Adobe to produce presentations and regular reporting

Process gifts & entertainment records and expenses using Concur and the G&E System

Build and maintain good business relationships with executives and administrative staff across the organisation

Provide additional ad-hoc reception and coordinator duties as needed

Qualifications:

Minimum 2 years of professional / corporate or administrative experience preferred

Experience in a dynamic corporate environment and corporate affairs or finance is a plus

Enthusiastic, hardworking, confident and has a positive attitude

Dedicated colleague deeply motivated, well organised, and responsive

Communicates with a can-do attitude, while remaining agile and flexible to understanding priorities and demonstrating the ability to stay composed under pressure

Excellent communication skills (written and verbal) and a high-level of emotional intelligence

The ability to be forward thinking: identify what needs to be done and take action before being asked

A proactive mindset, capable of identifying operational efficiency and implementing new procedures, approaches, and technology to make improvements across the team

Absolute discretion and appropriate handling of highly sensitive and confidential information alongside demonstrating the highest standard of conduct, performance, and business ethics

Proficiency working with automated expense tracking and online travel; experience using Concur preferred

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock's hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children's educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It's why we're dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

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Location

San Francisco

Employment Type

Full time

Location Type

Hybrid

Department

Executive Operations

Compensation

• $62.98 – $69.71 per hour • Offers Equity

The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.

Benefits

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts

• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)

• 401(k) retirement plan with employer match

• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)

• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees

• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)

• Mental health and wellness support

• Employer-paid basic life and disability coverage

• Annual learning and development stipend to fuel your professional growth

• Daily meals in our offices, and meal delivery credits as eligible

• Relocation support for eligible employees

• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

About the Team

Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.

About the Role:

This role is part of a shared hiring pathway for ABPs at OpenAI. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest.

We seek a proactive, friendly, and meticulous Administrative Business Partners to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.

In this role, you will:

• Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.

• Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.

• Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.

• Process and manage expense reports, ensuring timely submission and adherence to company policies.

• Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.

• Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.

You might thrive in this role if you:

• 3-5 years of administrative experience in a fast-paced environment.

• Proven track record of managing internal meetings, scheduling, and conflict resolution.

• Experience in managing travel arrangements, including flight/transportation and lodging.

• Proficient in Google Suite for calendaring and communication.

• Exceptional organizational skills and attention to detail.

• Strong communication and interpersonal skills.

Workplace and Location:

This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. We are not able to consider remote applicants at this time.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we are committed to researching and developing AI in a responsible way.

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Location

San Francisco

Employment Type

Full time

Location Type

Hybrid

Department

Executive Operations

Compensation

• $62.98 – $69.71 per hour • Offers Equity

The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts

• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)

• 401(k) retirement plan with employer match

• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)

• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees

• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)

• Mental health and wellness support

• Employer-paid basic life and disability coverage

• Annual learning and development stipend to fuel your professional growth

• Daily meals in our offices, and meal delivery credits as eligible

• Relocation support for eligible employees

• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

More details about our benefits are available to candidates during the hiring process.

About the Team

Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.

Our leadership team reflects OpenAI’s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.

About the Role:

This role is part of a shared hiring pathway for ABPs at OpenAI. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest.

We seek a proactive, friendly, and meticulous Administrative Business Partners to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.

This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. We are not able to consider remote applicants at this time.

In this role, you will:

• Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.

• Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.

• Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.

• Process and manage expense reports, ensuring timely submission and adherence to company policies.

• Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.

• Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.

You might thrive in this role if you:

• 3-5 years of administrative experience in a fast-paced environment.

• Proven track record of managing internal meetings, scheduling, and conflict resolution.

• Experience in managing travel arrangements, including flight/transportation and lodging.

• Proficient in Google Suite for calendaring and communication.

• Exceptional organizational skills and attention to detail.

• Strong communication and interpersonal skills.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value diverse perspectives, experiences, and expertise.

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