Responsibilities:

• Provide administrative and front-desk support, serving as the primary point of contact for visitors, vendors, and contractors.
• Manage vendor relationships, documentation, service records, and coordination with internal teams
• Process, code, track, and submit vendor invoices; review Accounts Payable reports and support month-end activities.
• Schedule vendor visits, verify credentials and safety requirements, and enforce site access procedures.
• Support payroll, benefits administration, time-off tracking, onboarding, and employee records.
• Maintain attendance and employee point systems and track productivity and performance data.
• Support safety programs, incident reporting, compliance documentation, and audits.
• Prepare reports, maintain spreadsheets, and assist with data entry for leadership and operations.
• Assist with customer service calls and general operational support as needed.
• Support other operational and administrative tasks as required

Qualifications:

• High School degree required and/or equivalent work experience
• 5+ years advanced level administrative experience in a professional environment
• Previous experience in a manufacturing/operations/logistics related role is preferred

Skills:

• Advanced level proficiency with MS Office Suite (Word, PowerPoint and Excel)
• Exposure to ADT or similar security system experience
• Working knowledge of ADP or similar time keeping product
• Experience with SAP accounting/warehouse system is preferred
• Ability to work independently with limited direct Supervision
• Exceptional interpersonal skills for both internal and external clients at all levels
• Ability to analyze and build custom reports and presentations

Competencies:

• Attention to Detail
• Communication (both verbal and written)
• Customer Focus
• Planning and Organization
• Multi-Task
• Flexibility
• Stress-Resistant
• Initiative

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What you'll do

• Provide general administrative support to a department.
• Schedule meetings for executives and staff, managing conflicts and reminders.

What you need

• Knowledge of office management systems and procedures.
• High degree of professionalism in dealing with outside partners and senior executives.

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