You will work as an Administration Assistant in a fast-paced depot environment, providing efficient and professional administrative support to ensure the smooth day-to-day operation of the depot and wider business. The role requires strong organisational skills, attention to detail, discretion, and the ability to manage multiple tasks.
\nKey responsibilities include:
\nReceiving, managing, and responding to high volumes of internal and external communication, including emails, telephone calls, and written correspondence.\nActing as a professional first point of contact for visitors, contractors, and colleagues, providing general support and assistance as required.\nCarrying out a full range of administrative duties including data entry, filing (electronic and paper-based), copying, scanning, and document management.\nAccurately inputting and maintaining payroll data and holiday/absence requests using Dayforce, ensuring a high level of accuracy and minimal errors.\nOrganising, coordinating, and scheduling regular depot tasks and appointments.\nCoordinating repairs and maintenance of office equipment, liaising with suppliers and contractors as required.\nTaking accurate minutes during meetings and distributing actions and notes within agreed timescales.\nMonitoring and maintaining office stock levels, placing orders as requested via D365, and supporting with expense submission and reconciliation to assist with financial oversight.\nMaintaining accurate records, logs, and spreadsheets to support operational and reporting requirements.\nSupporting compliance with internal processes and procedures, ensuring documentation is completed and stored correctly.
\nEssential criteria include:
\nGCSE Mathematics and English Language at Grade C or above (or equivalent).\nPrevious experience in an administrative role.\nExperience using HR or payroll systems (e.g. Dayforce) and business systems such as D365 would be desirable.
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