The Proposal Coordinator will report into Databricks' Legal Operations Leadership and will be an important part of the team responsible for providing legal support for Databricks' revenue-generation activities.

Specific responsibilities include responding to a variety of international and U.S. customer questionnaires, RFQs, RFIs, registration, supplier, and onboarding forms, and the like – for new and current customers.

The successful candidate will also manage a queue for the questionnaires and other requests, including pulling in subject matter experts.

There might also be an opportunity to work with the Global Proposal Program Manager on RFPs, via an intake program/process.

The ideal candidate will be an expert at coordinating with cross-functional teams and subject matter experts worldwide to ensure timely and compelling responses that align with Databricks’ global strategy, compliance requirements, and internal policies.

We are also looking for someone with commercial GenAI-driven automated strategic response management experience, including automation for streamlining the answer process; creating and/or maintaining a knowledge base of questions and answers; and creating enablement focused on educating internal customers (e.g., field sales) on the program/process.

As the Global RFx program evolves, so will the role and responsibilities.

Responsibilities:

• Coordinate with customer questionnaire teams, collaborate closely with internal and external stakeholders, and deliver high-quality content and compelling responses.

• Help track questionnaires and proposals (e.g., downselection rate for RFx, revenue impact, on-time/SLA completion rate, questionnaire types, revenue impact), identify areas for improvement, and refine future response strategies.

• Demonstrate excellent project management, and an ability to coordinate efforts across multiple stakeholders, teams, and regions.

• Manage multiple assignments simultaneously while maintaining a high standard of quality and meeting tight deadlines.

• Routinely identify and recommend opportunities to change and improve ways of working.

• Be a bar raiser, constantly looking to improve standards within the team, such as by creating and implementing new approaches in standardizing proposal/customer questionnaire response formats and updating guidelines to streamline process and quality across different regions.

Requirements:

• Outstanding interpersonal and communication skills

• Three or more years of experience working as the primary proposal management resource for RFx, due diligence questionnaires, and vendor onboarding questionnaires.

• Experience with pre-sales, sales operations, and/or deal desk; experience within a commercial team is a plus.

• Bachelor's degree or equivalent.

• Demonstrable experience with supporting RFx programs, including knowledge of public sector programs.

• Familiarity with analyzing RFx and questionnaire requests to create tailored, compelling responses.

• Strong understanding of the tools used by in-house commercial legal teams to facilitate the contracting process for revenue, including tools used for contract generation and routing (e.g., SFDC, CPQ, and CLM), and signatures (e.g., DocuSign).

• Strong project management skills.

• Excellent written and verbal communication.

• Ability to work effectively with cross-functional teams across diverse cultures.

• Strategic thinking and problem-solving abilities.

• Familiarity with relevant industry regulations and compliance requirements.

• Proficiency with proposal management software.

Pay Range Transparency:

Databricks is committed to fair and equitable compensation practices. The pay range(s) for this role is listed below and represents the expected salary range for non-commissionable roles or on-target earnings for commissionable roles.

Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, relevant certifications and training, and specific work location.

Based on the factors above, Databricks anticipates utilizing the full width of the range.

The total compensation package for this position may also include eligibility for annual performance bonus, equity, and the benefits listed above.

For more information regarding which range your location is in visit our page here.

Zone 2 Pay Range $92,200-$126,700 USD

Zone 3 Pay Range $87,000-$119,700 USD

XML job scraping automation by YubHub

The position requires deep technical expertise in NetSuite development, strong ERP process knowledge, and the ability to design scalable, compliant, and well-governed enterprise solutions.

You will work closely with Finance, Supply Chain, Manufacturing, and Enterprise Technology stakeholders to translate complex operational requirements into robust system designs. This role emphasizes architectural discipline, integration design, internal controls, and long-term platform scalability within structured and compliance-driven environments.

Responsibilities:

• Architect, design, and maintain scalable NetSuite solutions using SuiteScript, SuiteFlow, SuiteTalk, and SuiteBuilder.

• Translate complex Finance, Accounting, and Manufacturing requirements into robust, supportable system configurations.

• Lead ERP–MES integration design, ensuring reliable and secure data flow between manufacturing systems and NetSuite.

• Support advanced manufacturing operations including BOMs, routings, WIP, inventory, demand planning, and cost accounting.

• Design and optimize Procure-to-Pay processes, including PO lifecycle governance, approval workflows, and transaction state controls.

• Simplify and automate vendor onboarding processes with proper validations, compliance checks, and approval controls.

• Establish CI/CD practices and structured deployment governance, including version control of scripts and configuration metadata across environments.

• Ensure strong internal controls, segregation of duties, audit readiness, and system integrity within regulated or defense-focused environments.

• Optimize system performance, scalability, and long-term platform stability while minimizing unnecessary customization.

Qualifications:

• 5+ years of progressive NetSuite development experience in complex enterprise environments.

• Proven experience supporting multi-subsidiary or multi-legal-entity NetSuite deployments.

• Deep functional understanding of core ERP processes including Procure-to-Pay, Order-to-Cash, Record-to-Report, and Inventory Management.

• Experience working in advanced manufacturing environments.

• Strong understanding of ERP–MES integration concepts, data mapping strategies, and transactional integrity controls.

• Proficiency in SuiteScript 2.x and structured scripting patterns with focus on governance limits and maintainable design.

• Experience implementing version control and structured release management methodologies.

• Strong knowledge of NetSuite Saved Searches, reporting architecture, and data extraction strategies.

• Experience operating in regulated or defense-related environments preferred.

• Strong analytical and architectural problem-solving capabilities.

• Bachelor’s degree in Computer Science, Engineering, Information Systems, or equivalent work experience.

Key to Success in This Role:

• Strong architectural mindset with the ability to balance business needs, system integrity, and long-term scalability.

• High ownership mentality with disciplined execution and attention to detail.

• Ability to challenge requirements constructively and recommend optimal ERP design approaches.

• Comfortable operating in structured, compliance-driven, and audit-sensitive environments.

• Strong collaboration and communication skills across technical and functional stakeholders.

• Ability to prioritize effectively in fast-paced, high-growth manufacturing environments.

• Proactive in identifying process gaps, inefficiencies, and automation opportunities.

• Commitment to maintaining clean system design and avoiding unnecessary customization.

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer.

• Occasional standing and walking within the office.

• Manual dexterity to operate a computer keyboard, mouse, and other office equipment.

• Visual acuity to read screens, documents, and reports.

• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies.

• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages).

Additional Information:

Benefits:

• Medical Insurance: Comprehensive health insurance plans covering a range of services

• Saronic pays 100% of the premium for employees and 80% for dependents

• Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care

• Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents

• Time Off: Generous PTO and Holidays

• Parental Leave: Paid maternity and paternity leave to support new parents

• Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses

• Retirement Plan: 401(k) plan with company match

• Stock Options: Equity options to give employees a stake in the company’s success

• Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage

• Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline

Additional Perks:

• Free lunch benefit and unlimited free drinks and snacks in the office

XML job scraping automation by YubHub

You will work closely with finance leadership and cross-functional partners to ensure our books are clean, processes are scalable, and financial reporting is reliable as the organization grows. This is a force-multiplier role with visibility across the business and the opportunity to grow into broader responsibilities over time.

Responsibilities

• Execute and continuously improve the monthly, quarterly, and annual close processes, ensuring accuracy, timeliness, and audit readiness.
• Maintain the general ledger in NetSuite, including journal entries, accruals, prepaids, and intercompany activity.
• Reconcile bank accounts, corporate cards, payroll, and other balance sheet accounts.

Day-to-Day Accounting & Systems

• Own accounts payable and receivable workflows, including vendor onboarding, invoice processing, and payment runs using tools like Ramp.
• Partner with payroll providers (e.g., ADP) to ensure accurate payroll, benefits, bonus, and equity-related accounting.
• Maintain clean subledgers and supporting schedules that tie directly to the GL.

Crypto-Native Accounting & Complexity

• Account for token activity, including transfers, incentives, and related expense recognition, ensuring alignment between on-chain activity and the general ledger.
• Support crypto-specific accounting workflows and reconciliations as the business evolves.
• Partner with external specialists as needed on digital asset accounting considerations.

Tax, Audit & Compliance Support

• Support corporate tax filings (U.S. and international) by preparing schedules, documentation, and reconciliations.
• Work with external tax, audit, and advisory firms to support annual audits, reviews, and special projects.
• Ensure accounting policies and procedures align with US GAAP and scale with the business.

Build for Scale

• Document accounting processes and controls, creating clarity and repeatability as the team grows.
• Identify gaps, inefficiencies, and risks , and proactively design better workflows and controls.
• Act as a trusted accounting partner to finance leadership and cross-functional teams.

Requirements

• 5–8+ years of experience in accounting, ideally with a mix of public accounting and in-house experience.
• Strong working knowledge of NetSuite and month-end close in a multi-entity environment.
• Hands-on experience with modern finance tools such as Ramp (or similar) and ADP (or similar payroll providers).
• Solid understanding of US GAAP, balance sheet accounting, and close best practices (CPA preferred, not required).
• Comfortable operating in high-growth, ambiguous environments where processes are built, not inherited.
• Detail-oriented, highly organized, and obsessed with accuracy , you close loops and don’t let issues linger.
• Clear communicator who can explain accounting concepts to non-finance stakeholders.

XML job scraping automation by YubHub