We're looking for a dynamic and proactive Executive Assistant and Office Manager to assist our CEO and leadership team as an executive assistant, as well as manage key office operations. The ideal candidate is detail-oriented, proactive, and comfortable wearing multiple hats. They should thrive in a fast-paced startup environment where priorities can shift quickly.
\nKey Responsibilities:
\nExecutive Assistant: Proactively manage scheduling for executive leadership, anticipating conflicts and proposing solutions Coordinate complex calendars across internal and external stakeholders Handle travel planning end-to-end (flights, hotels) Conduct research and synthesize information into clear recommendations Serve as a trusted point of contact for sensitive or time-critical matters Maintain high discretion when handling sensitive scheduling, people topics, vendor issues, and internal information
\nOffice Manager: Own day-to-day operations of the Los Angeles office, ensuring it runs smoothly without oversight Manage office food, supplies, and services; proactively restock and resolve issues Plan and execute office events (weekly lunches, happy hours, onsite meetings) Coordinate gifts and recognition (birthdays, anniversaries, holidays) with attention to detail and timing Manage incoming mail and deliveries, including weekly mail pickup in Beverly Hills Support office expansions, moves, or build-outs as needed Maintain basic office SOPs Communicate decisions, status updates, and tradeoffs clearly
\nWhat We’re Looking For: 2+ years experience as an Executive Assistant, Office Manager, or similar operations role Exceptionally strong attention to detail Proven ability to work independently and problem-solve without step-by-step instructions Excellent written and verbal communication Comfortable tracking and reporting monthly office spend, managing invoices/receipts, and keeping things organized for finance Strong judgment and comfort making decisions Ability to manage multiple priorities simultaneously Los Angeles-based and available for regular in-office work
\nNice to Have: 1+ years experience in hospitality or event coordination/planning Computer troubleshooting skills (Wi-Fi resets, AV systems, basic tech support) Familiarity with AI applications (ChatGPT, Gemini, Claude)
\nCompensation: We’re committed to an inclusive, consistent, and equitable approach to compensation and anticipate that this position will earn between $62,500 to $65,000 annually. The exact salary will depend on the amount of relevant and transferable experience you bring to the role.
\nBenefits: Comprehensive health, dental, and vision insurance 12 weeks of paid parental leave after 1 year of employment (6 weeks of paid parental leave otherwise) Company-sponsored life insurance Unlimited PTO 401(K) after 6 months of employment Monthly fitness stipend One-time stipend for home office setup
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\nSupport Partnership: Provide executive and administrative support to 3-4 Product and Engineering leaders/teams\nCalendar Management: Efficiently manage and own complex calendars, scheduling, and logistics for leaders\nRelationship Development: Partner closely with leaders and team both internally and externally, with composure and discretion\nMeeting Coordination: Coordinate internal meetings and ensure agendas are tracked and action items are circulated and followed up on\nProject Management: Execute cross-functional projects, including drafting team-wide communications and managing logistics for All Hands and internal events\nTravel Planning: Manage complex travel arrangements and coordination\nTeam Connection Logistics: Own end-to-end planning, vendor management, and execution of onsites and team events.\nFinancial Administration: Provide budget oversight and manage expenses across teams
\nRequirements:\n1-3 years of experience providing administrative or project support, preferably in a fast-paced technology or high-growth environment\nExperience directly supporting Directors, Senior Managers, or similar high-level team leads\nSomeone who is highly organized, detail-oriented, and exhibits a strong sense of ownership\nA motivated and resourceful self-starter who can fearlessly execute and navigate through ambiguity and think on their feet\nAgility and flexibility to quickly respond to changing priorities and proactivity in anticipating the needs of others\nA high degree of emotional intelligence coupled with excellent communication skills (both verbal and written)\nProven ability to build strong partnerships and provide reliable, consistent support to colleagues and partners across the organization.
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