The Executive Business Partner will be a high-impact contributor to the Chief Business Officer. This role involves managing complex scheduling, optimising multiple workflows, and requires the ability to drive results in an ambiguous environment.
\nYou will partner closely with office leadership, bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in C-suite offices, possesses a deep understanding of Anduril's mission, and is eager to expand their knowledge within the defence technology sector.
\nKey responsibilities include:
\nProviding comprehensive executive assistant support to Chief Business Officer ensuring efficient management of his calendar, including coordinating meetings, events, and travel arrangements.
\nServing as the primary scheduling liaison for internal and external stakeholders.
\nMonitoring and recording progress among several strategic projects, communications, and engagements, ensuring alignment with CBO's goals and objectives.
\nProactively identifying, prioritising, and resolving potential scheduling or logistical conflicts before they arise.
\nDeveloping efficient, organised processes that streamline the prioritisation of critical objectives, and identifying gaps.
\nCoordinating and monitoring executive-level meetings by aligning participants, preparing materials, and optimising logistics for maximum efficiency and productivity.
\nAssisting with the execution of special projects, conducting research, and compiling of data.
\nArranging logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs.
\nCultivating strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.
\nHandling confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.
\nCollaborating with the executive support team to strategically deconflict and prioritise high-level engagements across multiple calendars. Providing backup support to other administrative assistants as a member of the administrative team.
\nContributing to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.
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\nThis is not a role for someone who primarily keeps calendars tidy,it's for someone who can manage competing priorities, take initiative on complex multi-stakeholder workflows, and represent the company's values with every interaction.
\nYou'll be embedded in a fast-moving, Slack-first culture where things change quickly and attention to detail is the difference between smooth and chaotic. You'll be trusted with sensitive information, high-visibility communications, and a recurring program that touches every employee at KoBold.
\nResponsibilities:
\nOwn complex, frequently shifting calendars for two C-level executives
\nCoordinate meetings across time zones; manage last-minute changes without losing composure
\nArrange domestic and international travel,flights, hotels, ground transport,and handle changes quickly
\nPrepare agendas and briefing materials so executives walk into every meeting ready
\nTake notes and track follow-ups when requested
\nHandle expense reports, approvals, and administrative tasks with speed and accuracy
\nTriage inbound requests and route communications through Slack and other tools
\nPartner with internal stakeholders to identify and develop timely Ethics Share topics aligned to KoBold's company pillars
\nManage a multi-step review and approval process involving presenters, leadership, and founders
\nCoordinate scheduling, slide preparation, and content review across multiple stakeholders
\nEnsure final presentations are polished, approved, and ready for company-wide all-hands delivery
\nQualifications:
\nYou're the kind of person who builds the system before anyone asks you to. You read a process and immediately start thinking about how to track it, who needs a reminder, and what could go wrong at step three.
\nYou communicate with precision,short, clear, no fluff,because you know everyone around you is busy.
\nYou're a natural relationship-builder who earns trust quickly and protects it fiercely.
\nYou treat sensitive information like it was your own.
\nYou bring positive energy to every collaboration and have a natural ability to motivate and enthuse the people around you, even when the work is demanding or the timeline is tight.
\nYou have a sunny disposition that's genuinely yours,you bring good energy because that's just who you are, not because everything is always perfect.
\nYou understand that you're often the messenger in the middle, and you don't take a curt Slack reply personally,you know it's not about you.
\nBased in the Eastern Time Zone
\n7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment
\nExceptional organizational and project management skills,you've owned multi-step workflows with multiple stakeholders before
\nFlawless attention to detail; you're the person who catches the typo in the deck title
\nComfortable in real-time communication tools (Slack preferred) and quick to learn new systems
\nAlready experimenting with AI, or excited to learn
\nProfessional, discreet, and unflappable under pressure
\nAvailable evenings and weekends when the situation calls for it
\nTeam player who will pitch in beyond your immediate scope when needed
\nExperience in a high-growth startup or technology company
\nFamiliarity with coordinating company-wide programs or all-hands events
\nComfort working across time zones with global teams
\nKoBold Metals is an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunities for people of any race, color, ancestry, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, disability, or veteran status.
\nThis position is Full-Time
\nThe US base salary range for this full-time exempt position is $120,000-$140,000, plus equity and benefits including 401k matching.
\nLocation: Remote, but must be East Coast-based
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\nRequirements
\nSkills & Competencies
\nTechnical & Operational Skills
\nBenefits
\nThis position comes with a competitive compensation and benefits package, including a comprehensive benefits package, career development and training opportunities, flexible work arrangements, and a dynamic and inclusive work culture within a globally renowned group.
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\nAt Epic Games, we're seeking an Executive Assistant to support our leadership team. As an Executive Assistant, you will provide sophisticated calendar management, be strategic and proactive in meeting objectives, and handle complex domestic and international travel arrangements.
\nKey Responsibilities
\nRequirements
\nBenefits
\nOur intent is to cover all things that are medically necessary and improve the quality of life. We pay 100% of the premiums for both you and your dependents. Our coverage includes Medical, Dental, a Vision HRA, Long Term Disability, Life Insurance & a 401k with competitive match. We also offer a robust mental well-being program through Modern Health, which provides free therapy and coaching for employees & dependents. Throughout the year we celebrate our employees with events and company-wide paid breaks. We offer unlimited PTO and sick time and recognize individuals for 7 years of employment with a paid sabbatical.
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\nLocation
\nSan Francisco
\nEmployment Type
\nFull time
\nLocation Type
\nHybrid
\nDepartment
\nExecutive Operations
\nCompensation
\nThe base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.
\nBenefits
\nAbout the Team
\nOur Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.
\nAbout the Role:
\nThis role is part of a shared hiring pathway for ABPs at OpenAI. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest.
\nWe seek a proactive, friendly, and meticulous Administrative Business Partners to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.
\nIn this role, you will:
\nYou might thrive in this role if you:
\nWorkplace and Location:
\nThis role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. We are not able to consider remote applicants at this time.
\nAbout OpenAI
\nOpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we are committed to researching and developing AI in a responsible way.
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\nLocation
\nSan Francisco
\nEmployment Type
\nFull time
\nLocation Type
\nHybrid
\nDepartment
\nExecutive Operations
\nCompensation
\nThe base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.
\nMore details about our benefits are available to candidates during the hiring process.
\nAbout the Team
\nOur Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.
\nOur leadership team reflects OpenAI’s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.
\nAbout the Role:
\nThis role is part of a shared hiring pathway for ABPs at OpenAI. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest.
\nWe seek a proactive, friendly, and meticulous Administrative Business Partners to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.
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\nYou might thrive in this role if you:
\nAbout OpenAI
\nOpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value diverse perspectives, experiences, and expertise.
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