In this role, you will partner with leadership and teams from across the business , from our engineering and manufacturing teams to our IT, Security, and G&A teams to our core internal operations teams , to unpack ambiguous problems and build lasting, scalable solutions.

Your work will vary from quick-turn operational fire-fighting, building and redesigning processes, to leading high-impact and specialized projects , all in the mission of growing one of our newest Business Lines at Anduril.

The Operations team for Intelligence Systems at Anduril has three primary responsibilities:

• Standing up the operational processes for our Program Execution team.

• We're expanding our footprint across 3x locations and the Operations team is the glue across cross-functional teams (Program Execution, IT, Security, Facility Operations, Engineering, Manufacturing) at Anduril to execute the expansion flawlessly and with speed.

• Special projects. We are frequently pulled into high priority problems that must be solved, but do not fall neatly into the purview of an existing person’s job description.

Much of the time, these core responsibilities go hand-in-hand.

As Portfolio Operations, you will be critical to supporting all of these responsibilities.

While the Intelligence Systems team will be your team, you will often be working across the business, working cross-functionally with leaders and teams throughout the organization to solve messy problems, set up new processes, capture data, action upon it, and enable others to do the same.

Required qualifications include:

• Currently possesses and is able to maintain an active U.S. Top Secret security clearance

• 5+ years of experience in management consulting, internal operations, or business operations role.

• Project management experience including: requirements gathering, analysis, design, testing, deployment, training, and delivery.

• Self-driven and relentlessly proactive.

• Lean into acknowledging your weaknesses and take the idea of feedback and growth seriously.

• Get energy from being a thought partner for others and it excites you to spend time translating problems into proposed solutions, and to then going and executing on them.

• Highly analytical and love solving complex, cross-functional problems in a people centric way.

• Both high ownership and low ego, approaching everything with strong outcome orientation and high humility.

• Discerning, have an aptitude for rapid learning, and assimilating new information to swiftly become proficient in unfamiliar subject areas and technologies.

• Tactical and don’t only sit at a 30,000 foot level.

• Comfortable communicating broadly and having a lot of eyes on your work.

This role can at-times require comms to large groups and senior leadership.

Preferred qualifications include:

• Business Process Analysis: Analyze and document business processes, workflows, and system requirements to support AIS objectives and compliance needs, ensuring alignment with industry best practices.

• Requirements Gathering: Gather, validate, and prioritize requirements from internal stakeholders and government clients, ensuring deliverables align with project scope and strategic goals.

• Documentation Development: Develop and maintain comprehensive process documentation, business requirements documents, and functional specifications to support project execution.

• Data Analysis: Conduct advanced data analysis to identify trends, performance metrics, and opportunities for operational improvements, providing actionable insights to stakeholders.

• Visual Communication: Create high-quality strategy and operations presentations that distill complex program data into clear, compelling visuals for leadership and client presentations.

• Stakeholder Liaison: Serve as a primary liaison between technical teams, TPMs, and AIS stakeholders to foster clear communication, alignment, and collaboration on project objectives.

• Vendor Management: Manage relationships with business partners (subcontractors, consultants, vendors) to ensure quality, timely delivery, and adherence to contractual obligations.

• Performance Monitoring: Monitor business partner performance and provide recommendations for improvement.

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The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality.

Key Responsibilities:

• Manage the VP of Engineering's calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare and manage documents, presentations, reports, and agendas for meetings.
• Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
• Manage and maintain office systems, including filing systems and databases. Handle confidential matters with discretion.
• Plan and coordinate both domestic and international travel arrangements.
• Act as a point of contact among executives, employees, clients, and external partners.
• Run projects in collaboration with our office manager (e.g., employee events).

Who You Are:

• Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast-paced environments. Experience supporting Tech Leadership is a strong plus.
• Excellent verbal and written communication skills: Fluent in French and English.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to maintain a high level of confidentiality and discretion.
• Strong problem-solving skills and the ability to think proactively.
• Positive mindset and solution-oriented approach.
• Flexibility to work in a fast-paced, ever-changing startup environment.

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The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality.

Key Responsibilities:

• Manage the VP of Engineering's calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare and manage documents, presentations, reports, and agendas for meetings.
• Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
• Manage and maintain office systems, including filing systems and databases. Handle confidential matters with discretion.
• Plan and coordinate both domestic and international travel arrangements.
• Act as a point of contact among executives, employees, clients, and external partners.
• Run projects in collaboration with our office manager (e.g., employee events).

Who You Are:

• Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast-paced environments. Experience supporting Tech Leadership is a strong plus.
• Excellent verbal and written communication skills: Fluent in French and English.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to maintain a high level of confidentiality and discretion.
• Strong problem-solving skills and the ability to think proactively.
• Positive mindset and solution-oriented approach.
• Flexibility to work in a fast-paced, ever-changing startup environment.

XML job scraping automation by YubHub