We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our VP Legal in optimizing time, protecting bandwidth, and ensuring seamless operations.
\nThis role requires exceptional communication, discretion, and the ability to anticipate needs in a fast-paced, global environment. The VP Legal operates across multiple time zones and engages with internal/external stakeholders, requiring meticulous coordination and strategic support.
\nResponsibilities:\nTime Optimization & Focus Protection\n• Filter, prioritize, and prepare materials to protect the VP Legal’s focus on high-value tasks and strategic initiatives.\n• Act as a gatekeeper for meetings, ensuring relevance and alignment with priorities.\n• Optimize schedules to balance execution, planning, and reflection time.\nDecision-Making Support\n• Clarify urgent matters, highlight key decisions, and ensure the VP Legal is briefed and ready to act.\n• Prepare concise briefings, agendas, and follow-ups for meetings to drive efficiency.\nMeeting & Preparation Support\n• Ensure meeting agendas are clear, relevant, and action-oriented.\n• Confirm the VP Legal’s participation is essential and content is decision-ready.\n• Structure “work alone” sessions to maximize productivity and strategic thinking.\nTeam & Governance Coordination\n• Define and implement governance frameworks for the legal team.\n• Prepare and lead team meetings, all-hands, and offsites, ensuring alignment and cohesion.\n• Establish rituals to maintain information flow and team collaboration, especially as the team scales.\nConfidentiality & Professionalism\n• Handle sensitive legal and business information with the utmost discretion.\n• Represent the VP Legal’s office with professionalism, rigor, and a solutions-driven mindset.
\nWho You Are\n• Proven experience as an Executive Assistant supporting legal, compliance, or C-suite leaders (VP Legal/General Counsel preferred).\n• Exceptional communication skills in English (mandatory); proficiency in French is a plus.\n• Highly organized, detail-oriented, and able to anticipate needs in a dynamic environment.\n• Comfortable managing shifting priorities and navigating ambiguity with grace.\n• Strong mastery of Google Suite/Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus.\n• Proactive problem solver with a positive, can-do attitude and a focus on ownership.\n• Thrives in a startup culture where adaptability and impact are key.
\nWhat we offer\n• Competitive cash salary and equity\n• Food: Daily lunch vouchers\n• Sport: Monthly contribution to a Gym pass subscription\n• Transportation: Monthly contribution to a mobility pass\n• Health: Full health insurance for you and your family\n• Parental: Generous parental leave policy
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\nWe are looking for a detail-oriented and highly analytical FP&A Financial Analyst. Reporting to the Finance Director, the analyst will be responsible for contributing to financial forecasts, budget preparation, and analysis to support strategic decision-making across the organisation.
\nD-BOX, an international company based in Quebec, is recognised as a leader in motion technology. We work daily to create immersive experiences with unparalleled realism. Are you driven by challenges and enjoy collaborative work? D-BOX has a place for you!
\nYour mission
\nContinuously improve financial processes and systems to enhance efficiency and accuracy.
\nYour DNA
\nPerks
\nD-BOX is committed to making our team a better reflection of society and values diversity of all forms. We encourage applications from women, from those who identify as Indigenous, as a Person of Colour, as a member of the LGBTQ2S+ community, as a person with a disability and from other cultural, racial or ethnic minorities.
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