Key responsibilities include:

• Leading Procurement data analytics, reporting and system administration for various procurement tools
• Reviewing Corporate Services and Marketing & Events contracts in close collaboration with Legal, Cross-functional Team and Sourcing teams
• Creating RFP/RFI, Vendor negotiations across a range of Non Technology services
• Reviewing, summarizing, and analyzing data and presenting findings in a concise and structured manner
• Supporting sourcing strategy and procurement optimization processes by providing data insights and recommendations

Requirements include:

• Bachelor's or master's degree experience in business or finance/accounting or equivalent
• 3 to 5 years work experience in purchasing or finance data analysis
• Strong ability to collect and interpret data, identify and communicate potential opportunities and risks
• Strong data analytics and report building skills through tools such as MS Excel & Google G-Suite
• Experience with procurement tools such as Workday Strategic Sourcing (ScoutRFP), ServiceNow, Monday.com, Netsuite, and Confluence Wiki

Additional requirements include:

• Project management (including change management) experience and skills
• Strong communication, influencing, negotiation and conflict resolution skills
• Possess high integrity combined with good judgement, with the ability to identify, recommend and select the best overall solution
• Proficiency to develop and manage relationships with key business partners and suppliers
• Be a self-starter with a positive, can-do attitude. Willing to work on one's own initiative and focused on achieving goals.

Work hours are EMEA shift (1pm to 10pm IST) aligning with North America time zones overlap including flexibility in work times to support all other global time zones when needed.

XML job scraping automation by YubHub

The vendors and partners you'll manage span verification, threat intelligence, process outsourcing, capability evaluation, civil society consultation, and research collaboration. You'll build repeatable processes where they're needed while staying nimble enough to handle novel partnership structures, like research collaborations, civil society consultations, and model red-teaming engagements that don't fit neatly into standard procurement workflows.

You'll work closely with legal, procurement, finance, and engineering teams, and you'll be the person who knows where every Safeguards contract stands, what we're spending, and where we should consider a change.

This is a role for someone who's comfortable operating across commercial, legal, and technical contexts in a fast-moving environment , someone who can negotiate contract terms, work with legal teams to redline contracts, set up model access for a research partner, and handle a vendor performance issue in one day.

*Important context for this role: In this position you may be exposed to and engage with explicit content spanning a range of topics, including those of a sexual, violent, or psychologically disturbing nature.

Responsibilities:

• Vendor Selection & Onboarding: Understand the broad vendor landscape for Safeguards and drive vendor selection processes with expert input, factoring in tradeoffs between capability, price, and internal resources across categories including verification, threat intelligence, process outsourcing, and capability evaluation
• Conduct vendor due diligence and coordinate security and data governance reviews for vendors handling sensitive model access or content
• Forecast future partnership needs and proactively research vendors and partners that could meet emerging Safeguards requirements
• Contract & Budget Management: Manage contracts across the Safeguards vendor and partner portfolio, working with legal and procurement teams on contract redlining, negotiation, and execution
• Work with legal teams and potential research partners to develop novel agreements for research collaboration, civil society consultation, and model red-teaming
• Handle invoicing, payment, and renewal processes with partners
• Own Safeguards vendor budget tracking and planning in partnership with finance teams, maintaining a clear picture of current spend and forecasting future needs
• Ongoing Vendor & Partner Management: Manage vendor and researcher access to models and products during testing phases and trials
• Oversee and monitor vendor performance and usage, flagging issues and resolving concerns and disputes as they arise
• Report on vendor performance, spend, and contract status to Safeguards leadership

Requirements:

• 5+ years in vendor management, procurement, or contract operations, ideally in risk, fraud, compliance, or trust & safety contexts at a technology company
• Demonstrated experience reviewing and negotiating contracts, including comfort with redlining and working alongside legal counsel
• Track record managing vendor budgets, including forecasting, tracking spend, and making tradeoff recommendations
• Understanding of AI safety, account abuse, or platform integrity issues , you know what verification vendors, threat intelligence providers, and content screening tools actually do
• Experience onboarding vendors and standing up new vendor relationships from scratch, not just managing existing ones
• Strong cross-functional collaboration skills, particularly with legal, procurement, finance, and engineering teams
• Comfort with ambiguity and fast-moving environments , you've built or significantly improved vendor management processes, not just inherited them

Nice to have:

• Experience in AI safety or AI-adjacent vendor ecosystems
• Familiarity with procurement tools such as Ironclad or Zip

Logistics:

• Minimum education: Bachelor’s degree or an equivalent combination of education, training, and/or experience
• Required field of study: A field relevant to the role as demonstrated through coursework, training, or professional experience
• Minimum years of experience: Years of experience required will correlate with the internal job level requirements for the position
• Location-based hybrid policy: Currently, we expect all staff to be in one of our offices at least 25% of the time. However, some roles may require more time in our offices.
• Visa sponsorship: We do sponsor visas! However, we aren't able to successfully sponsor visas for every role and every candidate. But if we make you an offer, we will make every reasonable effort to get you a visa, and we retain an immigration lawyer to help with this.

XML job scraping automation by YubHub