Executive Assistant to VP of Engineering (Contractor) · Mistral AI

Fri, 17 Apr 2026 12:46:40 GMT
Engineering

Mistral AI · Paris · onsite
We are seeking a highly motivated, organized, and experienced Executive Assistant to support our VP of Engineering in a fast-paced scaleup environment. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality. Key Responsibilities: * Manage the VP of Engineering's calendar, including scheduling meetings, appointments, and travel arrangements. * Handle all incoming and outgoing correspondence, including emails, letters, and phone calls. * Prepare and manage documents, presentations, reports, and agendas for meetings. * Coordinate and liaise with staff, clients, and suppliers to organize meetings and events. * Manage and maintain office systems, including filing systems and databases. Handle confidential matters with discretion. * Plan and coordinate both domestic and international travel arrangements. * Act as a point of contact among executives, employees, clients, and external partners. * Run projects in collaboration with our office manager (e.g., employee events). Who You Are: * Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast-paced environments. Experience supporting Tech Leadership is a strong plus. * Excellent verbal and written communication skills: Fluent in French and English. * Strong organizational skills with the ability to multitask and manage competing priorities. * Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite. * Ability to maintain a high level of confidentiality and discretion. * Strong problem-solving skills and the ability to think proactively. * Positive mindset and solution-oriented approach. * Flexibility to work in a fast-paced, ever-changing startup environment.