Your responsibilities will include bringing in fresh perspectives and proposing innovative ideas to improve project outcomes, encouraging a culture of creativity and continuous learning. You will also run small, independent sub-projects or pilot initiatives under guidance, taking ownership of planning, execution, and reporting to build hands-on project management experience.

Additionally, you will prepare project status reports, presentations, and documentation, ensuring accurate progress tracking and clear stakeholder communication. You will coordinate effectively with project management agencies and consultants to ensure smooth project execution and alignment with business objectives.

To succeed in this role, you will apply AI-driven tools and analytical skills to support project implementation, enhance decision-making, and drive innovation within project workflows. You will contribute to the identification of process improvements, leveraging best practices and innovative solutions to enhance productivity.

This is a full-time internship requiring availability five days a week. Applicants must be enrolled in a university throughout the internship period.

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This position also supports day-to-day office operations and facilities coordination, helping maintain workplace functionality, address routine issues, and ensure continuity of operations in a high-visibility, professional setting.

Responsibilities:

• Manage front-facing responsibilities with professionalism, including greeting visitors, handling inquiries, and maintaining a positive organisational image.
• Organise and coordinate schedules, appointments, and multiple priorities simultaneously.
• Develop excellent written and verbal communication skills, interacting effectively across teams and with external stakeholders.
• Track, manage, and follow up on tasks, projects, and administrative processes.
• Support operational workflows, including data entry, documentation, and cross-functional coordination.
• Proficient in workplace tools and systems, including Slack, Microsoft Teams, Envoy, Confluence, and Microsoft Excel.
• Familiarity with submitting and managing facilities requests and handling basic IT support requests or ticketing systems.
• Ability to work independently while also collaborating effectively in a team environment.
• Strong problem-solving skills and adaptability in fast-paced or dynamic settings.
• Customer-service mindset with a focus on responsiveness, professionalism, and efficiency.

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional standing and walking within the office.
• Manual dexterity to operate a computer keyboard, mouse, and other office equipment.
• Visual acuity to read screens, documents, and reports.
• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies.
• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages).

Additional Information:

• Benefits: Medical Insurance, Dental and Vision Insurance, Time Off, Parental Leave, Competitive Salary, Retirement Plan, Stock Options, Life and Disability Insurance, Pet Insurance.
• Free lunch benefit and unlimited free drinks and snacks in the office.

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Key Responsibilities and Activities

• Develop detailed project plans, including timelines, budgets, resources, and risk assessments.
• Serve as the primary point of contact for stakeholders, providing updates, addressing concerns, and ensuring alignment with project goals.
• Identify potential risks early in the project, develop mitigation strategies, and adjust plans as needed.
• Monitor project expenses and ensure that the project remains within budget.
• Ensure deliverables meet the required quality standards and expectations of stakeholders.
• Prevent scope creep by ensuring that any changes are documented, approved, and well-managed.
• Review and approve contracts, cost estimates, and purchase orders, ensuring alignment with business objectives.
• Ensure the project is completed on time, meets the desired objectives, and is within budget.

Qualifications and Educational Requirements

• Bachelor's degree in business administration, finance, or related field; finance degree preferred.
• PMI or PMP certification preferred.
• 7-10 years of experience in program management, business administration, or related field, preferably on AI Projects
• Excellent verbal and written communication skills, with the ability to articulate complex ideas clearly and persuasively.
• Strong problem-solving skills, attention to detail, and interpersonal skills to navigate complex business environments.
• Ability to work independently, manage time effectively, and prioritize tasks to meet deadlines.
• Knowledge of production processes, quality control, costs, and distribution techniques to maximize efficiency.
• Familiarity with business and management principles involved in strategic planning, resource allocation, and production methods.
• Proficiency in computer software, including MS Office Suite, MS Project, Visio, CRM systems, Microsoft Teams, and Power BI

Benefits

• Cab Facility within Hiring Zones
• Medical Insurance, Term Insurance and Accidental Insurance
• Lunch / Dinner provided at subsidized rates
• Rotational Shifts

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We are seeking a highly organised and detail-focused Shipping and Logistics Coordinator to join our team. The successful candidate will be responsible for coordinating supplier deliveries into the business and managing shipments out to our global customer base.

Responsibilities

• Timely ordering, expediting, communicating and negotiating with logistics and freight forwarding companies to ensure the needs of the business are met.
• Work with external logistic couriers to ensure an excellent relationship is maintained and work together to eradicate any problem areas.
• Prepare all relevant documentation required by HM Customs, EU, UK and destination country regulations.
• Work closely with internal teams to ensure that incoming and out-going deliveries are made on time.
• Keep up to date with ever changing legislations on International Shipments and the paperwork required when shipping outside the UK.
• Review our delivery performance, following up corrective measures to make improvements.
• Provide various daily reports extracted from internal and external computer systems.
• Input and manage data using both MRP systems and Excel spreadsheets as required.
• Provide shipping quotations, calculate duties and taxes as applicable.
• Approval of couriers' invoices, ensuring there are no charge discrepancies.
• Manage logistics tracking data on a day-to-day basis for a range of logistic suppliers.

Ideal Candidate

• To be successful in this role, you should be well-organised, detail focused, and a good communicator both written and on the telephone.
• Ability to multi-task and remain calm under pressure.
• Can work as part of a team or on own initiative without supervision.
• High attention to detail and the ability to handle multiple projects.
• Reliable, punctual, professional, highly driven and motivated.
• Proficient in Microsoft Packages (Excel, Word, Microsoft Teams).
• Knowledge of Supply chain management, Logistics or relevant field would be useful.

Hours

Monday to Thursday: 08:30 – 17:00 Friday: 08:30 – 16:00

Rewards and Benefits

• Competitive Salary
• 25 Days Annual Leave Plus Bank Holidays
• Pension Contribution
• Life Insurance
• Eye Care Assistance
• Cycle to Work Scheme
• Company Events
• Wellbeing Incentives
• Enhanced Maternity and Paternity Pay
• Online GP Service
• Employee Assistance Package
• Christmas Gifts

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