You will partner closely with office leadership, bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in C-suite offices, possesses a deep understanding of Anduril's mission, and is eager to expand their knowledge within the defence technology sector.

Key responsibilities include:

Providing comprehensive executive assistant support to Chief Business Officer ensuring efficient management of his calendar, including coordinating meetings, events, and travel arrangements.

Serving as the primary scheduling liaison for internal and external stakeholders.

Monitoring and recording progress among several strategic projects, communications, and engagements, ensuring alignment with CBO's goals and objectives.

Proactively identifying, prioritising, and resolving potential scheduling or logistical conflicts before they arise.

Developing efficient, organised processes that streamline the prioritisation of critical objectives, and identifying gaps.

Coordinating and monitoring executive-level meetings by aligning participants, preparing materials, and optimising logistics for maximum efficiency and productivity.

Assisting with the execution of special projects, conducting research, and compiling of data.

Arranging logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs.

Cultivating strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.

Handling confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.

Collaborating with the executive support team to strategically deconflict and prioritise high-level engagements across multiple calendars. Providing backup support to other administrative assistants as a member of the administrative team.

Contributing to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.

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This is a fast-paced role where you will manage multiple demands simultaneously and requires strong operational rigor, a knack for forming effective partnerships both within and outside of Anthropic, clear and concise communication, and a broad understanding of AI policy, research, and go-to-market ecosystems.

In this role, you will own the infrastructure that makes federal engagement work: tracking legislation and regulatory activity, managing lobbying compliance and LDA reporting, coordinating Hill meetings and fly-ins, maintaining stakeholder databases, and ensuring the federal affairs team has the intelligence, briefing materials, and logistical support it needs to operate at pace.

You will work closely with our federal lobbyists, policy team, and outside consultants to keep the function running smoothly across a fast-moving legislative and regulatory environment.

Successful candidates will demonstrate experience running operations for a government relations team, congressional office, trade association, or lobbying firm,with specific examples of how you have built tracking systems, managed compliance in regulated environments, and kept a high-volume engagement function organized under pressure.

Hill scheduling or operations experience is valued, as is experience managing LDA compliance or coordinating with outside lobbying firms.

The annual compensation range for this role is $230,000.

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The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality.

Key Responsibilities:

• Manage the VP of Engineering's calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare and manage documents, presentations, reports, and agendas for meetings.
• Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
• Manage and maintain office systems, including filing systems and databases. Handle confidential matters with discretion.
• Plan and coordinate both domestic and international travel arrangements.
• Act as a point of contact among executives, employees, clients, and external partners.
• Run projects in collaboration with our office manager (e.g., employee events).

Who You Are:

• Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast-paced environments. Experience supporting Tech Leadership is a strong plus.
• Excellent verbal and written communication skills: Fluent in French and English.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to maintain a high level of confidentiality and discretion.
• Strong problem-solving skills and the ability to think proactively.
• Positive mindset and solution-oriented approach.
• Flexibility to work in a fast-paced, ever-changing startup environment.

XML job scraping automation by YubHub

The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality.

Key Responsibilities:

• Manage the VP of Engineering's calendar, including scheduling meetings, appointments, and travel arrangements.
• Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
• Prepare and manage documents, presentations, reports, and agendas for meetings.
• Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
• Manage and maintain office systems, including filing systems and databases. Handle confidential matters with discretion.
• Plan and coordinate both domestic and international travel arrangements.
• Act as a point of contact among executives, employees, clients, and external partners.
• Run projects in collaboration with our office manager (e.g., employee events).

Who You Are:

• Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast-paced environments. Experience supporting Tech Leadership is a strong plus.
• Excellent verbal and written communication skills: Fluent in French and English.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to maintain a high level of confidentiality and discretion.
• Strong problem-solving skills and the ability to think proactively.
• Positive mindset and solution-oriented approach.
• Flexibility to work in a fast-paced, ever-changing startup environment.

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