AP & Employee Expense Specialist

dd6379e8-e7a AP & Employee Expense Specialist As an AP & Employee Expense Specialist, you will be the primary owner of Mixpanel's accounts payable and employee expense programs. You will operate across Zip (AP) and Navan (T&E), bringing accuracy, timeliness, and analytical instinct to transactional work. Your responsibilities will include:

Triage and manage the AP inbox in Zip daily; assess all flagged invoices within one week with documented rationale Own the weekly payment run, wallet funding analysis, and payment readiness reviews; flag persistent vendor patterns with a proposed fix Monitor and clear the Navan flagged transaction queue daily; maintain standardized response templates and upload weekly activity to NetSuite Prepare monthly T&E flag trend analysis with MoM data, root cause hypothesis, and a concrete recommendation Manage the physical card program using the three-strikes compliance framework; draft corrective action communications for manager review Prepare AP aging reports, Navan reconciliation, T&E accruals, and international reclassifications at month-end close Attend weekly Procurement/AP and monthly Cash/AP meetings with prepared agendas; follow through on action items proactively Own the ap@mixpanel.com, expensereports@mixpanel.com, #ap-help, and #travel-and-expense-at-mixpanel channels; respond within 48 hours

We are looking for someone with 3+ years of experience in AP, expense management, or a related finance operations role. You should have working knowledge of domestic and international payment methods, currency structures, and common processing errors. Experience with procure-to-pay and T&E platforms (Zip & Navan; NetSuite a strong plus) is also required. You should have strong analytical skills and proactive communication style, and be able to manage a consistent weekly cadence independently and follow through without reminders.

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]]> full-time mid remote $115,500-$156,500 USD AP, expense management, finance operations, procure-to-pay, T&E platforms, NetSuite, GL coding, accruals, month-end close processes Finance Technology Mixpanel https://logos.yubhub.co/mixpanel.com.png Mixpanel is a digital analytics platform that helps companies understand user behavior and track company success metrics. It has over 29,000 customers, including Workday, Pinterest, LG, and Rakuten Viber. https://mixpanel.com https://job-boards.greenhouse.io/mixpanel/jobs/7848896?utm_source=yubhub.co&utm_medium=jobs_feed&utm_campaign=apply Austin, US (Remote) 2026-04-24 79bbef9f-4ff AP & Employee Expense Specialist As an AP & Employee Expense Specialist, you'll be the primary owner of Mixpanel's accounts payable and employee expense programs, operating across Zip (AP) and Navan (T&E). You'll bring accuracy, timeliness, and analytical instinct to what might look like transactional work , surfacing patterns, forming recommendations, and driving resolution without being asked.

Responsibilities:

Triage and manage the AP inbox in Zip daily; assess all flagged invoices within one week with documented rationale
Own the weekly payment run, wallet funding analysis, and payment readiness reviews; flag persistent vendor patterns with a proposed fix
Monitor and clear the Navan flagged transaction queue daily; maintain standardized response templates and upload weekly activity to NetSuite
Prepare monthly T&E flag trend analysis with MoM data, root cause hypothesis, and a concrete recommendation
Manage the physical card program using the three-strikes compliance framework; draft corrective action communications for manager review
Prepare AP aging reports, Navan reconciliation, T&E accruals, and international reclassifications at month-end close
Attend weekly Procurement/AP and monthly Cash/AP meetings with prepared agendas; follow through on action items proactively
Own the ap@mixpanel.com, expensereports@mixpanel.com, #ap-help, and #travel-and-expense-at-mixpanel channels; respond within 48 hours

We're looking for someone with 3+ years of experience in AP, expense management, or a related finance operations role. You should have working knowledge of domestic and international payment methods, currency structures, and common processing errors. Experience with procure-to-pay and T&E platforms (Zip & Navan; NetSuite a strong plus) is also required.

Bonus points for familiarity with GL coding, accruals, or month-end close processes, and experience in a high-growth or SOX-adjacent environment.

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