We're the GeminiApp team at Google DeepMind, on a mission to build the most helpful and personal AI assistant, giving everyone direct access to Google’s latest and most capable AI models. We are at an exciting inflection point, transforming how people collaborate with generative AI to enhance their productivity, spark creativity, and satisfy their curiosity.

Working as an Administrative Business Partner on the GeminiApp team offers a distinct opportunity to operate at the epicenter of AI development at Google. You'll partner with brilliant minds and directly influence the trajectory of GeminiApp. Here, you’ll be encouraged to think beyond the immediate task, proactively finding creative solutions and taking ownership to make things happen.

This Administrative Business Partner role will provide dedicated support for up to three leaders. This position is based in Mountain View (MTV) with a hybrid model of 3 days in-office per week.

Key responsibilities:

• Providing proactive, strategic administrative partnership to your Directors, masterfully managing complex calendars, global travel, and expenses.
• Collaborating closely with your executives and their teams, ensuring strategic projects launch successfully by anticipating roadblocks, driving timelines, and facilitating communication.
• Spearheading the creation and execution of impactful internal and external meetings, offsites, and events that drive project milestones, foster team cohesion, and align with strategic objectives.
• Tackling complex challenges and ambiguous situations with initiative, creativity, and minimal guidance, delivering innovative and effective solutions.
• Serving as a trusted thought partner to your executives, anticipating needs, providing insightful recommendations, and proactively optimizing team operations and workflows.
• Championing operational excellence by identifying opportunities for improvement and developing/implementing scalable processes to enhance team efficiency and effectiveness.

In order to set you up for success as a Administrative Business Partner at Google DeepMind, we look for the following skills and experience:

• BA/BS degree or equivalent practical experience.
• 3+ years of administrative experience in a high-tech or international environment, excelling at core tasks (e.g., travel management, expense reports, calendar management, facilities coordination).
• 3 years of direct executive support experience, supporting VP or Director-level executives, or highly transferable experience.

A natural ability to quickly master new tools and technologies, with a passion for leveraging them to boost efficiency and productivity.

Deep understanding and practical application of project, program, and process management principles to solve operational challenges.

Impeccable discretion and confidentiality on all business matters.

Exceptional ability to communicate, collaborate effectively, and build strong relationships with a diverse range of people, job functions, and leadership levels.

Demonstrated ability to thrive in ambiguous situations, manage competing priorities, and adapt swiftly to changing circumstances with composure and good judgment.

A strong desire for continuous learning, a willingness to step beyond your comfort zone, and the initiative to take on new challenges.

Outstanding written and verbal communication skills – clear, concise, engaging, and professional.

A track record of thriving in ambiguous, complex, and rapidly evolving work environments.

A genuine passion for technology, user experience, AI, and the future we're building at Google.

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Key responsibilities:

• Providing proactive, strategic administrative partnership to your Directors, masterfully managing complex calendars, global travel, and expenses.

• Collaborating closely with your executives and their teams, ensuring strategic projects launch successfully by anticipating roadblocks, driving timelines, and facilitating communication.

• Spearheading the creation and execution of impactful internal and external meetings, offsites, and events that drive project milestones, foster team cohesion, and align with strategic objectives.

• Tackling complex challenges and ambiguous situations with initiative, creativity, and minimal guidance, delivering innovative and effective solutions.

• Serving as a trusted thought partner to your executives, anticipating needs, providing insightful recommendations, and proactively optimizing team operations and workflows.

• Championing operational excellence by identifying opportunities for improvement and developing/implementing scalable processes to enhance team efficiency and effectiveness.

About You:

In order to set you up for success as a Administrative Business Partner at Google DeepMind, we look for the following skills and experience:

Your ability to be incredibly flexible, adaptable, and proactive will be paramount. A rapid learning curve, an enthusiastic embrace of new challenges, and the drive to find solutions independently in a dynamic setting are what will make you soar as a GeminiApp Executive Business Partner.

Minimum qualifications:

• BA/BS degree or equivalent practical experience.

• 3+ years of administrative experience in a high-tech or international environment, excelling at core tasks (e.g., travel management, expense reports, calendar management, facilities coordination).

• 3 years of direct executive support experience, supporting VP or Director-level executives, or highly transferable experience.

In addition, the following would be an advantage:

• Proven track record of providing administrative experience supporting senior executives in a dynamic, fast-paced corporate or start-up setting.

• Demonstrated success in leading and managing mid-size projects and events from concept to flawless execution.

• Experience supporting leaders with intricate global organizations, adeptly navigating diverse cultures and time zones.

• Prior ABP (Administrative Business Partner) experience at Google.

• A natural ability to quickly master new tools and technologies, with a passion for leveraging them to boost efficiency and productivity.

• Deep understanding and practical application of project, program, and process management principles to solve operational challenges.

• Impeccable discretion and confidentiality on all business matters.

• Exceptional ability to communicate, collaborate effectively, and build strong relationships with a diverse range of people, job functions, and leadership levels.

• Demonstrated ability to thrive in ambiguous situations, manage competing priorities, and adapt swiftly to changing circumstances with composure and good judgment.

• A strong desire for continuous learning, a willingness to step beyond your comfort zone, and the initiative to take on new challenges.

• Outstanding written and verbal communication skills – clear, concise, engaging, and professional.

• A track record of thriving in ambiguous, complex, and rapidly evolving work environments.

• A genuine passion for technology, user experience, AI, and the future we're building at Google.

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What you'll do

This role provides administrative support to paralegals and attorneys within the legal team.

• Perform administrative assistance to paralegal(s) and attorneys:
• Produce and distribute correspondence (typing, filing, data entry)
• Set up litigation, warranty, subpoena, and transactional matters in the matter management system
• Process settlement checks, auction proceeds, and sales tax checks
• Organize and schedule meetings and appointments
• Book travel arrangements
• Submit and reconcile expense reports, payment requests, and check requisitions
• Prepare presentations and reports

What you need

• AA degree preferred but not required
• Minimum of 5 years of administrative assistant experience and/or at least 2 years of experience working in a law office or corporate law department

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