As part of the Quantitative Strategies Group, this role will play a part in the smooth operation of daily activities within a fast-paced environment.

Responsibilities:

• Collaborate with the Senior EA in managing and executing various projects for the Quantitative Strategies (QS) Business.
• Provide Assistant coverage for a few members of the QS Management team which would include tasks such as meeting coordination, calendar management, call screening etc.
• Provide daily back-up coverage to the Senior EA, assisting wherever needed.
• Act as a secondary contact between the Quantitative Strategies Group and other departments.
• Assist in coordinating travel and scheduling for various team members, when needed.
• Work directly with the firm’s Business Support team.
• Prepare Academic Papers and distribution.
• Maintain and organise files and electronic documentation.
• Provide support on ad hoc projects and initiatives as needed.

Qualifications:

• Proven experience in project coordination and executive support, preferably within Financial Services or a similarly fast-paced environment.
• Exceptional organisational skills with the ability to manage multiple priorities and deadlines.
• Strong verbal and written communication skills, with the ability to interact confidently and professionally at all levels.
• Proactive problem-solving skills with the ability to anticipate needs and take initiative.
• Meticulous attention to detail and a commitment to delivering high-quality work.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to handle sensitive and confidential information with the utmost discretion.
• Basic knowledge of financial services industry practices and terminology.

The estimated base salary range for this position is $70,000 to $160,000, which is specific to New York and may change in the future.

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This is a mid-level individual contributor role. You'll be expected to independently resolve the majority of day-to-day support needs, contribute to improving IT operations, and escalate appropriately when issues require deeper specialization.

Responsibilities:

• Triage, prioritize, and resolve incoming IT support requests with a strong focus on employee experience
• Provide primary support for endpoints (macOS & Windows) and common SaaS tools (Google Workspace, Okta, Slack, Zoom, Atlassian, etc.)
• Own on-site support for the Atlanta office:
• Support conference room A/V and meeting reliability (Zoom Rooms, displays, microphones, etc.)
• Provide basic office network support (switches, access points, ISP handoff), and coordinate escalations with vendors or internal owners as needed
• Manage office IT inventory (spares, loaners, adapters, cables)
• Coordinate vendor work and building IT needs as required
• Execute employee lifecycle tasks (onboarding, offboarding, access changes) with strong attention to security and least-privilege
• Assist with hardware procurement lifecycle (ordering, imaging, deployment, repairs, returns)
• Write and maintain documentation for standard operating procedures, how-tos, and common fixes
• Identify recurring issues and propose process improvements, automation, or tooling changes to reduce ticket volume
• Partner with Security, HR, Engineering, and Executive Assistants on cross-functional projects and incident response as needed

Requirements:

• 3+ years of experience in IT Support / IT Operations (or equivalent practical experience)
• Strong working knowledge of macOS and Windows support in a corporate environment
• Experience supporting a modern SaaS stack (Google Workspace, Slack, Zoom, Atlassian, Okta, etc.)
• Ability to troubleshoot systematically across hardware, OS, network, identity, and application layers
• Comfortable providing in-person support and communicating clearly with both technical and non-technical employees
• Strong ownership mindset, good judgment, and the ability to work independently while keeping stakeholders informed
• Solid documentation habits and a desire to improve how work gets done, not just close tickets

Nice to Have:

• Experience with device management tooling (e.g., MDM, endpoint security tooling)
• Experience supporting identity and access management workflows (Okta or Entra ID)
• Conference room / A/V support experience (Zoom Rooms or similar)
• Scripting or automation experience sufficient to streamline repetitive tasks
• Experience supporting executives and high-priority stakeholders

Compensation:

• The estimated pay range for this role is $105,000 - $120,000, depending on experience and location.
• Additionally, this role is eligible to participate in Temporal's equity plan.

Benefits:

• Unlimited PTO, 12 Holidays + 2 Floating Holidays
• 100% Premiums Coverage for Medical, Dental, and Vision
• AD&D, LT & ST Disability, and Life Insurance (Standard & Supplemental Available)
• Empower 401K Plan
• Additional Perks for Learning & Development, Lifestyle Spending, In-Home Office Setup, Professional Memberships, WFH Meals, Internet Stipend and more!

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Key responsibilities include:

• Serving as the dedicated IT point of contact for Databricks C-suite and executive assistants, ensuring rapid and accurate resolution of technical issues.
• Leading executive support with a proactive mindset: anticipating needs, identifying trends, and creating solutions before problems arise.
• Taking ownership of high-priority escalations from Tier 1 helpdesk teams and driving them to resolution while also providing hands-on support for devices, A/V setups, meetings, events, and onsite conference rooms.
• Documenting best practices and solutions in our Confluence knowledge base to enable knowledge sharing and continuous improvement.
• Partnering with IT specialists and IT engineering teams to deploy tools and services that enhance executive productivity and collaboration.

Requirements include:

• 5+ years of experience in IT support, with at least 2+ years directly supporting executive leadership (C-level or VP+) in a fast-paced or high-growth environment.
• Proven Executive Support Experience: demonstrated experience providing dedicated, "white-glove" IT support to C-level executives and their direct staff, with a focus on resolving issues quickly and calmly in high-pressure, high-visibility situations.
• Advanced Okta Administration: deep experience in Identity and Access Management (IAM) beyond basic helpdesk tasks (e.g., password/MFA resets).
• Experienced Endpoint & OS Management: expertise in supporting and troubleshooting mixed-OS environments (macOS, Windows, iOS, Android).
• In-Depth Google Workspace Administration: strong administrative skills within Google Workspace, including performing email log searches, managing security policies, and building/maintaining quarantine rules and moderation groups.

Pay Range Transparency: Databricks is committed to fair and equitable compensation practices. The pay range for this role is $120,800-$166,100 USD.

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The impact you will have includes identifying and closing quick wins while managing longer, complex sales cycles, tracking all customer details including projects, purchase time frames, next steps, and forecasting in Salesforce, mapping the whitespace opportunity across your defined territory, and using methodology to identify the most viable use cases in each account to maximise Databricks impact.

To succeed in this role, you will need 3+ years of Startup/Emerging Enterprise Sales experience exceeding quotas, covering Singapore/SEA accounts or territory, experience in working in a consumption-based sales motion, strong closing experience and evidence of exceeding sales quota, ability to navigate and be successful in a fast-growing organization, sales experience within Cloud software, open source technology, or ideally Data and AI space, experience driving successful adoption of usage-based subscription services (SaaS) and co-selling with AWS, Azure, and Google Cloud teams in the GCR market, methods for co-developing business cases and gaining support from C-level Executives, familiarity with sales methodologies and processes (e.g. Territory and Account planning, MEDDPICC, and value/discovery selling), and simply articulate intricate cloud technologies.

If you are a self-starter who understands the sales process, passionate about solving business challenges, and excel at initiating and advancing conversations to value delivery using a defined methodology, then this could be the role for you.

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You will be responsible for identifying and closing quick wins while managing longer, complex sales cycles, tracking all customer details including projects, purchase time frames, next steps, and forecasting in Salesforce, and mapping the whitespace opportunity across your defined territory, and using methodology to identify the most viable use cases in each account to maximise Databricks impact.

You will also be responsible for orchestrating and working with teams to maximise the impact on your ecosystem, building value with all engagements to promote successful negotiations to close point, and being customer-focused by delivering technical and business results using the Databricks Intelligence Platform.

To succeed in this role, you will need 5+ years of enterprise sales experience exceeding quotas, covering relevant accounts and industries, strong closing experience and evidence of exceeding sales quota, sales experience within Cloud software, open source technology, or ideally Data and AI space, methods for co-developing business cases and gaining support from C-level Executives, familiarity with sales methodologies and processes, and the ability to simply articulate intricate cloud technologies.

The pay range for this role is $245,200-$337,150 USD, and the total compensation package may also include eligibility for annual performance bonus, equity, and benefits.

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This is a highly visible role that requires exceptional organisation, communication skills, and customer presence.

The CEC Coordinator will be responsible for aligning cross-functional stakeholders, managing logistics, and ensuring that each visit reflects Shield AI's professionalism, technical excellence, and mission-driven culture. This individual will work closely with Business Development, Solutions Engineering, Program Management, Operations, Security, Facilities, and Executive Leadership to execute high-impact customer engagements. This role includes opportunities to identify and implement cross-functional process improvements.

To succeed in this role, you will need 7+ years of experience in event coordination, program management, operations, executive support, customer engagement, or similar roles. You will also need demonstrated ability to manage multiple concurrent projects with competing priorities, evidence of process development and improvement, strong written and verbal communication skills, and experience working cross-functionally in fast-paced environments.

Experience supporting customer engagements in defence, aerospace, or high-technology environments is preferred, as well as background in project management or event operations, experience working with executive stakeholders, familiarity with secure facilities or government customer visit protocols, and experience developing process documentation or playbooks.

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This is not a role for someone who primarily keeps calendars tidy,it's for someone who can manage competing priorities, take initiative on complex multi-stakeholder workflows, and represent the company's values with every interaction.

You'll be embedded in a fast-moving, Slack-first culture where things change quickly and attention to detail is the difference between smooth and chaotic. You'll be trusted with sensitive information, high-visibility communications, and a recurring program that touches every employee at KoBold.

Responsibilities:

• Own complex, frequently shifting calendars for two C-level executives

• Coordinate meetings across time zones; manage last-minute changes without losing composure

• Arrange domestic and international travel,flights, hotels, ground transport,and handle changes quickly

• Prepare agendas and briefing materials so executives walk into every meeting ready

• Take notes and track follow-ups when requested

• Handle expense reports, approvals, and administrative tasks with speed and accuracy

• Triage inbound requests and route communications through Slack and other tools

• Partner with internal stakeholders to identify and develop timely Ethics Share topics aligned to KoBold's company pillars

• Manage a multi-step review and approval process involving presenters, leadership, and founders

• Coordinate scheduling, slide preparation, and content review across multiple stakeholders

• Ensure final presentations are polished, approved, and ready for company-wide all-hands delivery

Qualifications:

• You're the kind of person who builds the system before anyone asks you to. You read a process and immediately start thinking about how to track it, who needs a reminder, and what could go wrong at step three.

• You communicate with precision,short, clear, no fluff,because you know everyone around you is busy.

• You're a natural relationship-builder who earns trust quickly and protects it fiercely.

• You treat sensitive information like it was your own.

• You bring positive energy to every collaboration and have a natural ability to motivate and enthuse the people around you, even when the work is demanding or the timeline is tight.

• You have a sunny disposition that's genuinely yours,you bring good energy because that's just who you are, not because everything is always perfect.

• You understand that you're often the messenger in the middle, and you don't take a curt Slack reply personally,you know it's not about you.

• Based in the Eastern Time Zone

• 7+ years supporting senior executives, ideally two or more simultaneously, in a fast-moving environment

• Exceptional organizational and project management skills,you've owned multi-step workflows with multiple stakeholders before

• Flawless attention to detail; you're the person who catches the typo in the deck title

• Comfortable in real-time communication tools (Slack preferred) and quick to learn new systems

• Already experimenting with AI, or excited to learn

• Professional, discreet, and unflappable under pressure

• Available evenings and weekends when the situation calls for it

• Team player who will pitch in beyond your immediate scope when needed

• Experience in a high-growth startup or technology company

• Familiarity with coordinating company-wide programs or all-hands events

• Comfort working across time zones with global teams

KoBold Metals is an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunities for people of any race, color, ancestry, religion, sex, gender identity, sexual orientation, marital status, national origin, age, citizenship, disability, or veteran status.

This position is Full-Time

The US base salary range for this full-time exempt position is $120,000-$140,000, plus equity and benefits including 401k matching.

Location: Remote, but must be East Coast-based

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What You'll Do

• Provide comprehensive administrative and confidential support to one or more executives
• Manage complex calendars, prioritize requests, schedule meetings, and coordinate appointments across multiple stakeholders
• Arrange and manage domestic and international travel, including itineraries and logistics
• Prepare, process, and reconcile expense reports and handle related payments
• Screen and manage emails, phone calls, and mail, using sound judgment to prioritize and route communications
• Greet and support internal and external stakeholders, handling general inquiries and escalating complex issues as needed
• Assist in preparing meeting agendas, presentations, reports, speeches, and other executive materials
• Compile, analyze, and organize information for reports and presentation materials, including charts, tables, and basic data analysis
• Organize, maintain, and improve document management systems, including SharePoint and shared drives
• Maintain confidential records, files, and tracking systems, ensuring accuracy and discretion
• Proactively identify opportunities to improve processes, workflows, and executive support
• Support change requests, follow up on action items, and ensure timely execution
• Provide backup support to other Executive Assistants when needed

Requirements

• Minimum of 4 years of experience in an administrative or executive support role, preferably in a corporate environment
• High school diploma or equivalent required
• Bachelor’s degree preferred

Skills & Competencies

• Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment
• Proactive and solutions-oriented mindset, with the ability to anticipate needs and act with minimal direction
• Excellent communication skills and the ability to provide feedback, adjust priorities, and execute without excessive back-and-forth
• Strong judgment and discretion when handling confidential information
• Ability to work independently while collaborating effectively with internal and external stakeholders
• Customer-centric approach with a high level of professionalism

Technical & Operational Skills

• Experience managing executive calendars, travel arrangements, and expense reporting
• Proficiency in document organization and collaboration tools (e.g., SharePoint, Microsoft Office)
• Strong attention to detail and ability to manage operational and light project management tasks when needed

Benefits

This position comes with a competitive compensation and benefits package, including a comprehensive benefits package, career development and training opportunities, flexible work arrangements, and a dynamic and inclusive work culture within a globally renowned group.

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Location

San Francisco

Employment Type

Full time

Location Type

Hybrid

Department

Executive Operations

Compensation

• $69.71 per hour • Offers Equity

The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts

• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)

• 401(k) retirement plan with employer match

• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)

• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees

• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)

• Mental health and wellness support

• Employer-paid basic life and disability coverage

• Annual learning and development stipend to fuel your professional growth

• Daily meals in our offices, and meal delivery credits as eligible

• Relocation support for eligible employees

• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

More details about our benefits are available to candidates during the hiring process.

This role is at-will and OpenAI reserves the right to modify base pay and other compensation components at any time based on individual performance, team or company results, or market conditions.

About the Global Affairs Team

Global Affairs (GA) leads OpenAI’s engagement with governments, policymakers, civil society, and international institutions around the world. The team works to ensure OpenAI’s technologies are developed and deployed responsibly—aligned with global norms and informed by real-world policy, regulatory, and geopolitical considerations.

GA spans government relations, public policy, international strategy, and external partnerships, serving as a bridge between OpenAI’s technical work and the external environment in which it operates. The org helps anticipate regulatory trends, shape thoughtful policy outcomes, and support leadership in navigating complex global issues as AI adoption scales worldwide.

Our leadership team reflects OpenAI’s culture and core values and is deeply mission-driven, kind, and thoughtful. We take pride in fostering a collaborative environment grounded in open communication and authenticity, making OpenAI an exceptional place for highly accomplished professionals to do their best work.

We’re looking for an Executive Business Partner to provide high-trust operational and strategic support to two executives within Global Affairs, enabling leaders to stay focused on external engagement, policy priorities, and cross-functional coordination across OpenAI.

About the Role

The Executive Business Partner will be a proactive and adaptable partner to executives, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of OpenAI’s mission to foster AGI that benefits humanity. The ideal candidate is comfortable with ambiguity, rapidly-evolving business priorities, and can drive best practices to help scale exec and team operations.

This role is based in San Francisco, CA or Washington, DC. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.

In this role, you will:

• Build strong connections within the immediate team and across other departments, becoming a trusted partner to leaders. This includes an understanding of team dynamics, priorities, and stakeholders, facilitating seamless coordination on high-stakes projects.

• Excel in sharing information clearly and efficiently, adapting communication styles for a broad range of audiences.

• Balance the calendars and priorities of multiple leaders, demonstrating prioritization skills and agility in adapting to shifts in priorities, while maintaining accuracy and meeting deadlines.

• Operate with discretion and independence, proactively optimizing processes and flagging risks, while ensuring sensitive information is handled with care.

You might thrive in this role if you have / are:

• 5+ years of experience in an Executive Business Partner, Chief of Staff, or senior executive support role, ideally in a fast-paced, high-growth environment.

• Proven experience supporting multiple senior leaders with complex, highly cross-functional portfolios, including significant external engagement.

• Comfortable operating at the intersection of policy, government affairs, international strategy, legal, and communications, and partnering closely with internal stakeholders across these functions.

• Expert at managing and optimizing extremely high-volume, high-stakes calendars, including external meetings with global partners, policymakers, and senior executives.

• Exceptional attention to detail—not as a personality trait, but as an exercised functional skill (e.g., mastery of project-based tools, tracking near- and long-term deliverables, anticipating dependencies and risks).

• Excellent written and verbal communication skills, with the judgment to tailor messaging appropriately across audiences—from external partners and policymakers to internal stakeholders and executives.

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Location

San Francisco

Employment Type

Full time

Department

Executive Operations

Compensation

• $99.52 – $110.58 per hour • Offers Equity

The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts

• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)

• 401(k) retirement plan with employer match

• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)

• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees

• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)

• Mental health and wellness support

• Employer-paid basic life and disability coverage

• Annual learning and development stipend to fuel your professional growth

• Daily meals in our offices, and meal delivery credits as eligible

• Relocation support for eligible employees

• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

More details about our benefits are available to candidates during the hiring process.

This role is at-will and OpenAI reserves the right to modify base pay and other compensation components at any time based on individual performance, team or company results, or market conditions.

About the Team

Our Executive Business Partners serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We play a pivotal role in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.

Our leadership team reflects OpenAI’s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.

About the Role:

The Executive Business Partner will be a proactive and adaptable partner to executives, managing complex scheduling, coordinating projects, and optimizing workflows. This role requires independence, task-level ownership, and a deep understanding of OpenAI’s mission to foster AGI that benefits humanity. The ideal candidate is comfortable with ambiguity, rapidly-evolving business priorities, and can drive best practices to help scale exec and team operations.

This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.

In this role, you will:

• Build strong connections within the immediate team and across other departments, becoming a trusted partner to leaders. This includes an understanding of team dynamics, priorities, and stakeholders, facilitating seamless coordination on high-stakes projects

• Excel in sharing information clearly and efficiently, adapting communication styles for a broad range of audiences

• Balance the calendars and priorities of multiple leaders, demonstrating prioritization skills and agility in adapting to shifts in priorities, while maintaining accuracy and meeting deadlines

• Operate with discretion and independence, proactively optimizing processes and flagging risks, while ensuring sensitive information is handled with care

You might thrive in this role if you:

• You have 9+ years of experience in an executive support role or similar support function.

• You have experience supporting VP-level senior technology leaders.

• Worked directly with technical teams (Engineering, Product, and/or Design) in a high-growth startup, or similar environment

• Supported multiple leaders with complex and highly cross-functional teams

• Managed and optimized extremely busy calendars

• Extreme attention to detail - it’s not a personality trait but an exercised functional skill e.g. mastery of project-based tools; tracking near-/long-term deliverables

• Exceptional communication skills - being able to tailor a message appropriate to a specific audience (writing an email to a customer vs. an exec)

• Professionalism and discretion - you understand the balance between transparency and confidentiality

• Independent task level operator

• One-team mindset - Partnership and collaboration is a cornerstone in how you operate

• Extremely fluent in Slack, Google Calendar, Docs, Sheets, Gmail, etc. and other modern productivity software, and are excited to learn and use new tools.

• Genuine interest in the technology we’re building and the transformative potential of AI

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What you'll do

Act as a trusted partner to the General Counsel, enabling focus on high-leverage legal and strategic work.

• Handle sensitive legal, commercial, and people-related matters with exceptional discretion.

What you need

• Demonstrated mastery in providing executive support, including skillfully managing a leader's dynamic calendar, coordinating complex international and domestic travel, and processing expense reports.

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What you'll do

• Ensure advanced and rigorous calendar management
• Adopt a strategic and proactive approach to stay on top of team priorities and contribute to achieving objectives

What you need

• Experience as an Executive Assistant
• High level of professionalism in interactions with external partners and senior executives

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