You will partner closely with office leadership, bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in C-suite offices, possesses a deep understanding of Anduril's mission, and is eager to expand their knowledge within the defence technology sector.

Key responsibilities include:

Providing comprehensive executive assistant support to Chief Business Officer ensuring efficient management of his calendar, including coordinating meetings, events, and travel arrangements.

Serving as the primary scheduling liaison for internal and external stakeholders.

Monitoring and recording progress among several strategic projects, communications, and engagements, ensuring alignment with CBO's goals and objectives.

Proactively identifying, prioritising, and resolving potential scheduling or logistical conflicts before they arise.

Developing efficient, organised processes that streamline the prioritisation of critical objectives, and identifying gaps.

Coordinating and monitoring executive-level meetings by aligning participants, preparing materials, and optimising logistics for maximum efficiency and productivity.

Assisting with the execution of special projects, conducting research, and compiling of data.

Arranging logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs.

Cultivating strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.

Handling confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.

Collaborating with the executive support team to strategically deconflict and prioritise high-level engagements across multiple calendars. Providing backup support to other administrative assistants as a member of the administrative team.

Contributing to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.

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Key Responsibilities:

Executive Assistant: Proactively manage scheduling for executive leadership, anticipating conflicts and proposing solutions Coordinate complex calendars across internal and external stakeholders Handle travel planning end-to-end (flights, hotels) Conduct research and synthesize information into clear recommendations Serve as a trusted point of contact for sensitive or time-critical matters Maintain high discretion when handling sensitive scheduling, people topics, vendor issues, and internal information

Office Manager: Own day-to-day operations of the Los Angeles office, ensuring it runs smoothly without oversight Manage office food, supplies, and services; proactively restock and resolve issues Plan and execute office events (weekly lunches, happy hours, onsite meetings) Coordinate gifts and recognition (birthdays, anniversaries, holidays) with attention to detail and timing Manage incoming mail and deliveries, including weekly mail pickup in Beverly Hills Support office expansions, moves, or build-outs as needed Maintain basic office SOPs Communicate decisions, status updates, and tradeoffs clearly

What We’re Looking For: 2+ years experience as an Executive Assistant, Office Manager, or similar operations role Exceptionally strong attention to detail Proven ability to work independently and problem-solve without step-by-step instructions Excellent written and verbal communication Comfortable tracking and reporting monthly office spend, managing invoices/receipts, and keeping things organized for finance Strong judgment and comfort making decisions Ability to manage multiple priorities simultaneously Los Angeles-based and available for regular in-office work

Nice to Have: 1+ years experience in hospitality or event coordination/planning Computer troubleshooting skills (Wi-Fi resets, AV systems, basic tech support) Familiarity with AI applications (ChatGPT, Gemini, Claude)

Compensation: We’re committed to an inclusive, consistent, and equitable approach to compensation and anticipate that this position will earn between $62,500 to $65,000 annually. The exact salary will depend on the amount of relevant and transferable experience you bring to the role.

Benefits: Comprehensive health, dental, and vision insurance 12 weeks of paid parental leave after 1 year of employment (6 weeks of paid parental leave otherwise) Company-sponsored life insurance Unlimited PTO 401(K) after 6 months of employment Monthly fitness stipend One-time stipend for home office setup

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The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality.

Key responsibilities include managing the Head of Engineering's calendars, handling correspondence, preparing documents, coordinating meetings and events, and managing office systems.

The successful candidate will also act as a point of contact among executives, employees, clients, and other external partners, and handle confidential matters with discretion.

The position is based in Paris and requires fluency in French and English.

We offer a competitive cash salary and equity, as well as a range of benefits including food vouchers, a gym membership, transportation contributions, and full health insurance.

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Location

London

Employment Type

Full time

Location Type

Hybrid

Department

OperationsPeople

Synthesia is the world's leading AI video platform for business, used by over 90% of the Fortune 100. Founded in 2017, the company is headquartered in London, with offices and teams across Europe and the US.

As AI continues to shape the way we live and work, Synthesia develops products to enhance visual communication and enterprise skill development, helping people work better and stay at the centre of successful organisations.

Following our recent Series E funding round, where we raised $200 million, our valuation stands at $4 billion. Our total funding exceeds $530 million from premier investors including Accel, NVentures (Nvidia's VC arm), Kleiner Perkins, GV, and Evantic Capital, alongside the founders and operators of Stripe, Datadog, Miro, and Webflow.

The Role

We're looking for a world-class Executive Assistant who can serve as a true partner to our Cofounders, Steffen and Victor. This person will be the go-to for keeping things moving, anticipating needs before they arise, and making sure priorities are executed seamlessly. The scope will be broad and varied—from managing complex calendars and coordinating travel, to supporting off-sites, events, personal matters, and contributing to strategic projects. This is a high-impact role with exposure to both operational and strategic challenges. If you're flexible, thrive under pressure, and love being the person who just gets things done, this could be the role for you. You'll join a dynamic, ambitious, and supportive team that values ownership and initiative.

What you'll do:

• Act as the right hand to our Cofounders, managing schedules, communications, and priorities.

• Anticipate needs and proactively resolve issues before they become problems.

• Organise and execute leadership meetings and special events.

• Coordinate complex travel logistics across time zones.

• Support personal and professional tasks that keep the Cofounders focused on their most important work.

• Contribute to strategic and operational projects—bringing structure, follow-through, and creative problem-solving.

You'll need to be:

• Experienced: You've worked as an EA (ideally supporting founders, C-suite, or executives in fast-growth environments). Experience in Private equity or investing would be highly valuable.

• Resilient: You thrive in intense, ever-changing environments and stay calm under pressure.

• Resourceful: You are a natural problem solver with a 'no job too big or small' mindset.

• Organised: You balance multiple priorities seamlessly, with strong attention to detail.

• Flexible: You can pivot quickly and handle both strategic projects and tactical tasks with equal energy.

• Confidential: You handle sensitive information with the highest discretion and professionalism.

• People-first: You build trust quickly and communicate with clarity and warmth.

• This is an onsite role in our London HQ

At Synthesia, we expect everyone to...

• Put the Customer First

• Own it & Go Direct

• Be Fast & Experimental

• Make the Journey Fun

You can read more about this in this public Notion page

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What you'll do

• Provide sophisticated calendar management
• Be strategic and proactive
• Book complex domestic and international travel arrangements

What you need

• Proven experience as an executive assistant
• High degree of professionalism in dealing with outside partners and senior executives

XML job scraping automation by YubHub

What you'll do

• Provide sophisticated calendar management
• Be strategic and proactive
• Book complex domestic and international travel arrangements

What you need

• Proven experience as an executive assistant
• High degree of professionalism in dealing with outside partners and senior executives

XML job scraping automation by YubHub