You will partner closely with office leadership, bridging administrative efficiency with high-level operational execution. The ideal candidate has experience working in C-suite offices, possesses a deep understanding of Anduril's mission, and is eager to expand their knowledge within the defence technology sector.

Key responsibilities include:

Providing comprehensive executive assistant support to Chief Business Officer ensuring efficient management of his calendar, including coordinating meetings, events, and travel arrangements.

Serving as the primary scheduling liaison for internal and external stakeholders.

Monitoring and recording progress among several strategic projects, communications, and engagements, ensuring alignment with CBO's goals and objectives.

Proactively identifying, prioritising, and resolving potential scheduling or logistical conflicts before they arise.

Developing efficient, organised processes that streamline the prioritisation of critical objectives, and identifying gaps.

Coordinating and monitoring executive-level meetings by aligning participants, preparing materials, and optimising logistics for maximum efficiency and productivity.

Assisting with the execution of special projects, conducting research, and compiling of data.

Arranging logistics for high-level internal and external events, including budget tracking, cross-functional coordination, participation management, venue selection, and protocol for VIPs.

Cultivating strong relationships within the immediate team and across departments, becoming a trusted partner to leaders by understanding team dynamics, priorities, and stakeholders.

Handling confidential communications with discretion and professionalism, demonstrating a deep understanding of company policies and executive perspectives.

Collaborating with the executive support team to strategically deconflict and prioritise high-level engagements across multiple calendars. Providing backup support to other administrative assistants as a member of the administrative team.

Contributing to team effort by performing related management and administrative tasks as needed, demonstrating flexibility and willingness to jump into a variety of problem-solving efforts.

XML job scraping automation by YubHub