We're seeking an Internal Event Manager to support our internal event strategy and execution. In this role, you'll develop and implement a comprehensive events plan, manage our new event spaces, and collaborate with internal teams and external agencies to deliver exceptional experiences for Mistralers.
\nAs an Internal Event Manager, you will:
\nWe're looking for someone with +8 years of experience, with +5 years as an Event Manager or similar role, ideally in a corporate or tech environment. You should have strong organizational and project management skills, excellent communication and interpersonal abilities, and a network of trusted vendors and venues in Paris. Fluency in English and French is required.
\nIdeally, you'll also have knowledge of AV and technical event requirements, familiarity with CRM or event management software, and the ability to work independently with minimal supervision.
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\nAs an Internal Event Manager, you will:
\nTo succeed in this role, you'll need:
\nIt would be ideal if you also have knowledge of AV and technical event requirements, familiarity with CRM or event management software.
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\nRole Details
\nEvent Production
\nYou will support end-to-end event management, overseeing budgeting, timeline creation, venue research and communication, logistics and creative coordination, guest experience, and on-site support.
\nVendor Management
\nYou will source, contract, and manage relationships with external event production companies, photographers, florists, audio-visual teams, caterers, transportation providers, and other event-related suppliers. You will coordinate vendor deliverables and ensure quality control throughout the event planning process.
\nTeam Collaboration
\nYou will work with the Branded Events Director, sales managers, marketing teams, influencer team, graphic designers, freelancers, and production agencies to ensure seamless execution of advertiser event activations.
\nCreative Development
\nYou will collaborate with internal and external partners to brainstorm and deliver event concepts, themes, and messaging that align with both editorial and client brand identities along with specific advertising programs.
\nClient Management
\nYou will work with Branded Events Director, sales, integrated marketing, and client solutions teams to communicate with advertising clients.
\nRisk Management
\nYou will help identify potential risks and develop contingency plans to mitigate them. You will support risk assessments for venues, vendors, activities, and logistics to ensure the safety of attendees, compliance with regulations, and protection of client assets.
\nPost-Event Evaluation
\nYou will support in the gathering of event success metrics, attendee feedback, imagery, and social and editorial coverage. You will provide post-event reports, identifying areas of improvement and opportunities for future events.
\nExperience
\nWhat's in it for you
\nThe expected range for this role is $62,000 - $85,000. This is a Hybrid role from our New York Office, working three days from the office, two from home. Plus more great perks, which include; uncapped leave, a share of our profits with a bonus, refer a friend and get rewarded when they join Future, well-being support with access to our Colleague Assistant Programs, and opportunity to purchase shares in Future, with our Share Incentive Plan.
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\nThe Event Operations Director will be responsible for developing and executing comprehensive event operations plans aligning with organisational goals. They will collaborate with clients to understand and meet their event expectations operationally, set timelines and milestones for event operations preparation and execution, and create and oversee event budgets ensuring cost-effectiveness.
\nThe role also involves managing a small, highly effective operations team, plus appropriate freelance consultants and suppliers, identifying and securing suitable venues, negotiating contracts and agreements, and managing relationships with vendors, suppliers, and service providers to ensure timely delivery.
\nThe Event Operations Director will oversee all logistical facets including transportation, accommodation, and catering, ensure functionality of event infrastructure like audiovisual equipment and staging, and develop contingency plans to address potential issues.
\nThey will also ensure compliance with all relevant regulations, permits, and licenses, conduct risk assessments and implement safety protocols, coordinate security measures and emergency response plans, and design strategies to enhance attendee satisfaction.
\nThe Event Operations Director will utilise event management software and digital tools to streamline operations, implement solutions such as event apps, registration systems, and virtual platforms, and conduct evaluations to assess performance against objectives.
\nThe ideal candidate will have a minimum of 10 years of professional experience with at least 5 years in a senior event operations role within a commercial conference or exhibition organizer. They will have extensive experience in delivering large-scale events, including complex outdoor builds in the UK, and a proven track record in managing conferences and exhibitions with over 1,000 attendees, 50+ exhibitors, and multiple conference tracks.
\nThe Event Operations Director will have a strong background in procurement, supplier contract negotiations, and budget management, expertise in event design, floorplans, and maximizing attendee experience, and an excellent understanding of outdoor events infrastructure including power, waste, and temporary structures.
\nThey will also have familiarity with health & safety compliances; IOSH/NEBOSH certification preferred, a passion for climate change and sustainability, aiming to reduce carbon footprints through event planning, and strong leadership abilities with a knack for leading large onsite teams.
\nThe Event Operations Director will have outstanding communication and interpersonal skills, a flexible and solution-driven approach to challenges, and the ability to work under pressure and make sound decisions in a fast-paced environment.
\nWhat we offer:
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\nWe are looking for an events and logistics expert to lead, execute, and scale our event operations department. The ideal candidate will have experience in delivering large-scale and complex events, with a passion for world-class events that drive meaningful impact.
\nAbout the Role
\nClimate Action is a commercial business founded in 2007, working at the intersection of climate change policy, innovation, and finance. We have a global membership of 140,000 and partner with 1,000 impact partners, UN Agencies, and private sector companies. Our events include The Sustainable Investment Forum, The Climate Innovation Forum, and The Sustainable Finance Forum.
\nKey Responsibilities
\nRequirements
\nBenefits
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