{"version":"0.1","company":{"name":"YubHub","url":"https://yubhub.co","jobsUrl":"https://yubhub.co/jobs/skill/cafm-systems"},"x-facet":{"type":"skill","slug":"cafm-systems","display":"Cafm Systems","count":2},"x-feed-size-limit":100,"x-feed-sort":"enriched_at desc","x-feed-notice":"This feed contains at most 100 jobs (the most recently enriched). For the full corpus, use the paginated /stats/by-facet endpoint or /search.","x-generator":"yubhub-xml-generator","x-rights":"Free to redistribute with attribution: \"Data by YubHub (https://yubhub.co)\"","x-schema":"Each entry in `jobs` follows https://schema.org/JobPosting. YubHub-native raw fields carry `x-` prefix.","jobs":[{"@context":"https://schema.org","@type":"JobPosting","identifier":{"@type":"PropertyValue","name":"YubHub","value":"job_39f66893-a74"},"title":"Administrator - Contract Support","description":"<p><strong>Administrator - Contract Support</strong></p>\n<p><strong>Role Overview and Purpose</strong></p>\n<p>The Administrator will provide dedicated administrative support across Amazon sites, ensuring consistent delivery of site-based processes including quotation preparation, purchase order handling, contractor liaison, compliance support, and reporting.</p>\n<p><strong>Key Responsibilities</strong></p>\n<p>Key duties and accountabilities include:</p>\n<ul>\n<li>Preparing and submitting quotations, referencing supporting supplier quotes to ensure transparency and alignment with ABM&#39;s agreed mark-up structure.</li>\n<li>Raising and receipting purchase orders accurately using IBMS (or relevant CAFM systems), ensuring all documentation is filed appropriately.</li>\n<li>Maintaining and updating all administrative trackers – including quotes, purchase orders, and compliance trackers – in IBMS and Microsoft SharePoint/ Teams.</li>\n<li>Supporting the scheduling and closure of approved quotes, working closely with contract managers and site managers to ensure work is allocated and delivered.</li>\n<li>Uploading documentation (e.g. supplier quotes, completion evidence, subcontractor job sheets) to DMS and ensuring records are maintained for billing and audit purposes.</li>\n<li>Assisting in the management of maintenance schedules, ensuring visibility of key PPM dates and site-specific requirements.</li>\n<li>Liaising with subcontractors and internal stakeholders to coordinate additional works, consumables, and reactive requests, ensuring these are correctly separated from core PPM activities in line with contractual boundaries.</li>\n<li>Managing and updating compliance systems such as Avetta, ensuring supplier documentation is up to date and verified.</li>\n<li>Assisting with quote authorisation processes, tracking client approvals (e.g. PO or written instruction) and preparing documentation for submission to the client.</li>\n<li>Contributing to weekly and monthly reporting by updating trackers, submitting quote status updates, monitoring outstanding approvals or POs, and supporting the collation of data for contract performance and financial reporting.</li>\n<li>Providing general administrative support to site and contract managers to help deliver operational efficiency.</li>\n</ul>\n<p><strong>Required Skills and Experience</strong></p>\n<ul>\n<li>Strong organisational skills with the ability to manage multiple priorities.</li>\n<li>High attention to detail in document preparation, tracking, and record-keeping.</li>\n<li>Excellent written and verbal communication skills.</li>\n<li>Proficient in Microsoft Office (especially Excel, Word, Teams).</li>\n<li>Experience working with CAFM systems (e.g. IBMS) and digital filing systems (e.g. DMS).</li>\n<li>Confident in liaising with suppliers, contractors, and clients in a professional and clear manner.</li>\n<li>Capable of working independently across multiple sites and adapting to varying operational needs.</li>\n<li>Able to maintain a high level of discretion and professionalism in a fast-paced commercial environment.</li>\n</ul>\n<p><strong>Benefits</strong></p>\n<p>We&#39;re proud to offer a great range of benefits including:</p>\n<ul>\n<li>24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home</li>\n<li>Mental Health support and Life Event Counseling</li>\n<li>Get Fit Programme</li>\n<li>Financial and legal support</li>\n<li>Cycle to work scheme</li>\n<li>Access Perks at Work, our innovative employee app where you can find:</li>\n</ul>\n<ul>\n<li>Perks: discounts, gift cards, cashback, and exclusive offers</li>\n<li>Life: Search for resources and tools on topics ranging from family and life to health, money and work</li>\n<li>Support: Online chat or telephone service for urgent support in a crisis</li>\n</ul>\n<p style=\"margin-top:24px;font-size:13px;color:#666;\">XML job scraping automation by <a href=\"https://yubhub.co\">YubHub</a></p>","url":"https://yubhub.co/jobs/job_39f66893-a74","directApply":true,"hiringOrganization":{"@type":"Organization","name":"ABM UK","sameAs":"https://jobs.workable.com","logo":"https://logos.yubhub.co/view.com.png"},"x-apply-url":"https://jobs.workable.com/view/sB6TXJdjTUZJnaEMjoAukd/administrator---contract-support-in-northampton-at-abm-uk","x-work-arrangement":"onsite","x-experience-level":"entry","x-job-type":"full-time","x-salary-range":"£30,000 per year","x-skills-required":["Organisational skills","Attention to detail","Excellent written and verbal communication skills","Proficient in Microsoft Office","Experience working with CAFM systems and digital filing 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WilliamsFull-time</p>\n<p>Posted 12 days ago</p>\n<p>Share job</p>\n<p><strong>Description</strong></p>\n<p><strong>LOCATION: Hounslow</strong></p>\n<p><strong>HOURS: 40 per week</strong></p>\n<p><strong>SHIFT PATTERN: Monday to Friday</strong></p>\n<p><strong>SALARY: Competitive</strong></p>\n<p>If you require any additional support or adjustments during the recruitment process, please don&#39;t hesitate to contact our Recruitment Department at recruitment@abm.com. We&#39;re here to help!</p>\n<p>ROLE OVERVIEW AND PURPOSE</p>\n<p>The successful candidate will play a pivotal role in managing the contract support team on the London Fire Brigade contract. This includes covering staff sickness, conducting WIP reviews with contract support staff, Handling of cost referrals for works exceeding the comprehensive threshold, managing work order billing, raise purchase orders and overseeing all administration tasks.</p>\n<p>The candidate must demonstrate the ability to manage their workload effectively, resolve day-to-day financial and operational challenges, and ensure that quotes are completed within the required Key Performance Indicator (KPI) timeframes.</p>\n<p>Additional responsibilities include preparing and presenting contract data for client meetings, taking minutes during these meetings, and collaborating with In-house teams and External providers. The role requires fostering strong customer relationships, particularly with the London Fire Brigade team, and providing support as directed by the line manager.</p>\n<p><strong>Key Responsibilities</strong></p>\n<ul>\n<li>Line management of Contract Support staff.</li>\n</ul>\n<ul>\n<li>Manage Works in Progress (WIP) efficiently and coordinate with the ABM Finance team.</li>\n</ul>\n<ul>\n<li>Conduct client WIP meetings.</li>\n</ul>\n<ul>\n<li>Prepare cost referrals for billing and invoicing completed work orders.</li>\n</ul>\n<ul>\n<li>Issue purchase orders to subcontractors for remedial and reactive work orders, as well as quotations.</li>\n</ul>\n<ul>\n<li>Assign and coordinate subcontractor attendance, ensuring confirmation of site visits.</li>\n</ul>\n<ul>\n<li>Compile data and prepare presentation materials for monthly client meetings.</li>\n</ul>\n<p><strong>Benefits</strong></p>\n<p>We’re proud to offer a great range of benefits including:</p>\n<ul>\n<li>24/7 GP: Both you and your immediate family can speak to a UK-based GP from the comfort of your own home</li>\n</ul>\n<ul>\n<li>Mental Health support and Life Event Counseling</li>\n</ul>\n<ul>\n<li>Get Fit Programme</li>\n</ul>\n<ul>\n<li>Financial and legal support</li>\n</ul>\n<ul>\n<li>Cycle to work scheme</li>\n</ul>\n<ul>\n<li>Access Perks at Work, our innovative employee app where you can find:</li>\n</ul>\n<ul>\n<li>Perks: discounts, gift cards, cashback, and exclusive offers</li>\n</ul>\n<ul>\n<li>Life: Search for resources and tools on topics ranging from family and life to health, money and work</li>\n</ul>\n<ul>\n<li>Support: Online chat or telephone service for urgent support in a crisis</li>\n</ul>\n<p><strong>About ABM</strong></p>\n<p>ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.</p>\n<p>ABM serves a wide range of market sectors including commercial real estate, aviation, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.</p>\n<p>For more information, visit https://www.abm.com.</p>\n<p style=\"margin-top:24px;font-size:13px;color:#666;\">XML job scraping automation by <a href=\"https://yubhub.co\">YubHub</a></p>","url":"https://yubhub.co/jobs/job_2985c7d9-c01","directApply":true,"hiringOrganization":{"@type":"Organization","name":"ABM UK","sameAs":"https://jobs.workable.com","logo":"https://logos.yubhub.co/view.com.png"},"x-apply-url":"https://jobs.workable.com/view/uLRwvse8x1wB9CYMUCHwTc/contract-support-team-leader-in-hounslow-at-abm-uk","x-work-arrangement":"onsite","x-experience-level":"mid","x-job-type":"full-time","x-salary-range":"Competitive","x-skills-required":["Leadership skills","Advanced IT skills","Excellent communication skills"],"x-skills-preferred":["MS Office Suite (Excel, PowerPoint)","CAFM systems"],"datePosted":"2026-03-09T16:51:17.643Z","jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"Hounslow"}},"employmentType":"FULL_TIME","occupationalCategory":"Engineering","industry":"Manufacturing","skills":"Leadership skills, Advanced IT skills, Excellent communication skills, MS Office Suite (Excel, PowerPoint), CAFM systems"}]}