This role requires exceptional communication skills, strong prioritization, and the ability to navigate a global, fast-paced environment with professionalism and discretion. The CRO is based in the US and travels frequently to Paris and other Mistral offices, requiring tight coordination across multiple time zones.

Responsibilities:

• Manage complex and dynamic calendars across multiple time zones, scheduling meetings, travel, and internal/external engagements.
• Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings.
• Handle all incoming and outgoing communications (email, Slack, calls) with clarity, confidentiality, and strong judgment.
• Track deadlines, priorities, and key deliverables to ensure leaders stay ahead of commitments.

Operations & Coordination:

• Coordinate international and domestic travel (flights, accommodations, itineraries) for the CRO and European leaders.
• Support organization of internal and external events, client meetings, offsites, and GTM team gatherings.
• Liaise with employees, clients, partners, and vendors as a primary point of contact for the CRO’s office.
• Maintain documentation, filing systems, dashboards, and shared folders to keep GTM operations structured and up to date.

Cross-functional Support:

• Collaborate closely with the Office Manager and People & Operations teams on initiatives (e.g., revenue team events, onboarding support, quarterly reporting).
• Assist with special projects, process improvements, and operational initiatives driven by the CRO.

Confidentiality & Professionalism:

• Handle sensitive information with discretion and sound judgment.
• Represent the CRO’s office with professionalism, rigor, and a solutions-oriented mindset.

Who You Are:

• Proven experience as an Executive Assistant supporting C-level leaders (CRO/CSO/COO preferred), ideally in fast-growing tech or consulting environments.
• Exceptional communication skills in English (mandatory) and strong proficiency in French is a plus.
• Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment.
• Highly organized, detail-oriented, and able to anticipate needs before they arise.
• Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM systems) is a plus.
• Proactive problem solver with a positive, can-do attitude and strong ownership mindset.
• Thrives in a startup environment where no job is too small and impact is immediate.

What we offer:

• Competitive cash salary and equity
• Food: Daily lunch vouchers
• Sport: Monthly contribution to a Gym pass subscription
• Transportation: Monthly contribution to a mobility pass
• Health: Full health insurance for you and your family
• Parental: Generous parental leave policy

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Location

Washington, DC

Employment Type

Full time

Location Type

Hybrid

Department

Global Affairs

Compensation

• $138K – $190K • Offers Equity

The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts

• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)

• 401(k) retirement plan with employer match

• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)

• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees

• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)

• Mental health and wellness support

• Employer-paid basic life and disability coverage

• Annual learning and development stipend to fuel your professional growth

• Daily meals in our offices, and meal delivery credits as eligible

• Relocation support for eligible employees

• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

More details about our benefits are available to candidates during the hiring process.

This role is at-will and OpenAI reserves the right to modify base pay and other compensation components at any time based on individual performance, team or company results, or market conditions.

About the Team

OpenAI’s mission is to ensure that artificial general intelligence (AGI) benefits all of humanity. Achieving this goal requires more than cutting-edge research—it also demands deep, durable engagement with the policymakers, communities, institutions, and partners shaping the future of AI and the infrastructure that supports it.

The Global Affairs team leads this engagement, and the US & Canada Policy and Partnerships team focuses on our work in the US and Canada at the federal, provincial, and state levels. We build trusted relationships with public officials, regulators, community stakeholders and partners to help inform our work. By bringing external insights into OpenAI—and translating OpenAI’s priorities outward—we help advance thoughtful regulation, responsible standards, and governance frameworks that promote the safe and beneficial development and deployment of AI technologies.

About the Role

We’re looking for a highly organized, proactive, and mission-driven Program Manager to join the US & Canada Policy and Partnerships Team within Global Affairs. This role will facilitate and enable the operational effectiveness of a fast-moving portfolio spanning US federal and state policy, Canada policy, and partnerships / external affairs workstreams.

You will sit at the center of a highly cross-functional environment and support program execution across parallel policy campaigns, stakeholder engagements, briefings, convenings, and strategic partnerships. You’ll help bring structure and clarity to complex workflows, maintain integrated planning and tracking across teams, and ensure work moves forward smoothly and on schedule.

Reporting to the Head of US and Canada Policy and Partnerships, this is a hands-on role for someone who can juggle competing priorities without dropping details, and enjoys building the systems that turn strategy into consistent execution. The ideal candidate is also fluent in using and leveraging AI tools to increase organizational effectiveness, through automating routine coordination, improving situational awareness, and accelerating decision-making.

Key Responsibilities

• Manage and coordinate multiple concurrent projects, ensuring clear timelines, ownership, and deliverables across internal teams and external partners.

• Provide operational support for policymaker and stakeholder engagements in the US and Canada - including briefing materials and logistical support for external meetings, executive visits, and convenings.

• Maintain an integrated team-wide planning system (campaign calendars, engagement trackers, policy priorities, deliverable timelines).

• Build and drive operating rhythms (weekly planning, leadership updates, workflows), keeping distributed teams aligned across time zones.

• Develop and use our AI tools to strengthen team organization and effectiveness.

• Serve as the operational point person for consultants and vendors.

• Provide operational and administrative support to the Head of US and Canada Policy and Partnerships.

Qualifications

• 5+ years of experience in program management, project management, operations, or similar roles supporting multiple concurrent workstreams in fast-paced environments.

• Demonstrated ability to manage across a broad and diverse set of stakeholders (both internal cross-functional teams and external partners) with excellent judgment and discretion.

• Proficiency with AI tools and strong ability to translate AI capability into practical team workflows.

• Exceptional organizational skill and attention to detail; comfortable building systems that scale coordination across a complex portfolio.

• Strong analytical and writing skills; ability to synthesize complex policy, regulatory, or stakeholder contexts into clear, actionable outputs.

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