You will ensure that every stage of the employee lifecycle, from the moment a contract is signed through offboarding, is supported by scalable systems, clean data, and compliant processes.

Key responsibilities include:

• Systems Architecture & Data Intelligence: Lead the evaluation, implementation, and integration of the HRIS, Performance Management, and Engagement tools to ensure a seamless flow of data across the employee lifecycle.
• Data Integrity & Analytics: Act as the 'single source of truth' for all people data. Serve as the custodian of people data, building automated dashboards and audit processes that allow the People team to track workforce trends and demographics with 100% accuracy.
• Process Automation: Identify manual bottlenecks in the employee experience and implement automated workflows to increase efficiency and reduce human error.

Operational Excellence & Lifecycle Management:

• Scaling Infrastructure: Build and document scalable operational processes related to internal transfers, promotions, leaves of absence, and offboarding, that can support a rapidly growing, distributed organization within a ticketing system (e.g. Service Now, Jira, etc.).
• Onboarding Integration: Partner with IT and Hiring Managers to manage the operational side of onboarding, ensuring new hires have the tools, access, and tribal knowledge to be productive on Day 1.
• Vendor Management: Manage relationships with third-party software and service providers. Manage a distributed workforce, including international compliance, PEO/EOR management, and regional employment law.

Compliance & Risk Management:

• Compliance Administration: Manage the technical distribution, version control, and mandatory acknowledgment workflows for all company policies and the Employee Handbook.
• Regulatory Record-keeping: Build the audit frameworks that ensure people practices (e.g., I-9 verification, labor law postings, and data privacy) meet federal, state, and local requirements.
• Data Privacy: Oversee the security and privacy of employee records, ensuring compliance with data protection regulations.
• Audit Readiness: Maintain 'audit-ready' files and processes for employment eligibility (I-9s), labor posters, and mandatory training.

Culture & Experience Infrastructure:

• Feedback Loops: Administer employee engagement surveys and lifecycle touchpoints, providing the raw data and structural support for People Business Partners to drive cultural change.
• Internal Communications: Manage the 'People Portal' or Intranet, ensuring employees have easy access to the policies and resources they need.

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The role reports into the Head of Talent Acquisition.

Key Responsibilities:

Hire

Partner with our tech & business hiring managers to find world-changing talent for Mistral

Identify, attract, and ensure high-touch candidate experience to continuously deliver high-quality candidates and meet hiring goals.

Guide candidates through our hiring process and introducing them to the magic of working at Mistral

Manage

Cascade recruiting strategy among the recruiting team

Dive deep into data and root cause issues to help identify and solve recruiting problems.

Help each recruiter to thrive on this scope

Build a data-driven culture in your team

Optimise

At function level, contribute to continuous improvement and innovation in the efficiency and effectiveness of our process, recruitment stack

Push for efficiency initiatives: documentation, automation

Influence

Work on building a recruitment culture in the company

Represent Mistral AI on the talent market

About You

8+ years of experience within a corporate environment.

A self-starter who is result-oriented, resourceful, innovative, intellectually curious, and who takes initiative and risks.

Experience in complex recruiting in highly competitive talent markets

Multi-year experience in leading recruiting teams

Strong written and verbal communication

No ego and highly committed to deliver.

Able and keen to jump from strategic topics to very hands-on work

Open learning mindset and fast learner, demonstrated capacity to quickly grasp new complex topics

Capability, credibility, and consultative skills to influence senior colleagues and stakeholders without authority.

Organized, disciplined and strong at both project and people management

Target driven, detail oriented and approachable with the ability to prioritize and work well in an environment with competing demands.

Fluent in English and experience recruiting internationally

Ideally, proficiency with Lever/Ashby; Modernloop; Crosschq, Crew

Ideally, you have a track record of recruiting both in business & tech roles

Benefits

Competitive cash salary and equity

Food: Daily lunch vouchers

Sport: Monthly contribution to a Gympass subscription

Transportation: Monthly contribution to a mobility pass

Health: Full health insurance for you and your family

Parental: Generous parental leave policy

Visa sponsorship

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At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.

We are a dynamic team passionate about AI and its potential to transform society. Our diverse workforce thrives in competitive environments and is committed to driving innovation.

Role Summary:

As Talent Acquisition Lead, you will have twofold responsibilities as recruiter for some specific positions and as leader of several recruiters, to ensure a global efficiency of our recruiting strategy. The role reports into the Head of Talent Acquisition.

Responsibilities:

Hire

Partner with our tech & business hiring managers to find world-changing talent for Mistral Identify, attract, and ensure high-touch candidate experience to continuously deliver high-quality candidates and meet hiring goals. Guide candidates through our hiring process and introducing them to the magic of working at Mistral

Manage

Cascade recruiting strategy among the recruiting team Dive deep into data and root cause issues to help identify and solve recruiting problems. Help each recruiter to thrive on this scope Build a data-driven culture in your team

Optimise

Contribute to continuous improvement and innovation in the efficiency and effectiveness of our process, recruitment stack Push for efficiency initiatives: documentation, automation

Influence

Work on building a recruitment culture in the company Represent Mistral AI on the talent market

About You

8+ years of experience within a corporate environment. A self-starter who is result-oriented, resourceful, innovative, intellectually curious, and who takes initiative and risks. Experience in complex recruiting in highly competitive talent markets Multi-year experience in leading recruiting teams Strong written and verbal communication No ego and highly committed to deliver. Able and keen to jump from strategic topics to very hands-on work Open learning mindset and fast learner, demonstrated capacity to quickly grasp new complex topics Capability, credibility, and consultative skills to influence senior colleagues and stakeholders without authority. Organized, disciplined and strong at both project and people management Target driven, detail oriented and approachable with the ability to prioritize and work well in an environment with competing demands. Fluent in English and experience recruiting internationally Ideally, proficiency with Lever/Ashby; Modernloop; Crosschq, Crew Ideally, you have a track record of recruiting both in business & tech roles

Benefits

Competitive cash salary and equity Food: Daily lunch vouchers Sport: Monthly contribution to a Gympass subscription Transportation: Monthly contribution to a mobility pass Health: Full health insurance for you and your family Parental: Generous parental leave policy Visa sponsorship

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San Francisco

Employment Type

Full time

Department

People

Compensation

• San Francisco$216K – $240K • Offers Equity

The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts

• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)

• 401(k) retirement plan with employer match

• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)

• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees

• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)

• Mental health and wellness support

• Employer-paid basic life and disability coverage

• Annual learning and development stipend to fuel your professional growth

• Daily meals in our offices, and meal delivery credits as eligible

• Relocation support for eligible employees

• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

More details about our benefits are available to candidates during the hiring process.

This role is at-will and OpenAI reserves the right to modify base pay and other compensation components at any time based on individual performance, team or company results, or market conditions.

About the Team

OpenAI’s mission is to build safe artificial general intelligence (AGI) which benefits all of humanity. This long-term undertaking brings the world’s best scientists, engineers, and business professionals into one lab together to accomplish this.

In pursuit of this mission, our Recruiting team is responsible for finding, assessing, and hiring exceptional talent across various fields and specialties. The team acts as consultative partners to our leaders across the organization, from technical managers up to our CEO, Sam Altman. We’re an established, collaborative team with a balance of structure, process, and ambitious problems to solve for.

About the Role

We are seeking a dynamic and experienced Candidate Experience Manager to lead our global coordination team. This individual will be responsible for overseeing the coordination of candidate interviews, ensuring a seamless and exceptional candidate experience, and scaling our coordination processes to meet the demands of a high-volume recruiting environment.

This role is based in our San Francisco HQ office and not currently open to fully remote work.

In this role, you will:

• Manage and lead our ever growing coordination team, providing guidance, support, and development opportunities.

• Oversee the coordination processes of all candidate interviews, including scheduling, communication, and logistics for both virtual and in-office interviews.

• Develop and implement scalable coordination processes to improve efficiency and consistency across the team.

• Influence and enhance candidate experience programs, ensuring every candidate receives a positive and professional experience throughout the recruitment process.

• Oversee high-volume recruiting activities, ensuring timely and accurate scheduling and coordination of interviews and candidate interactions.

• Develop, implement, and audit job posting and interview plan processes to ensure consistency and effectiveness.

• Collaborate with recruiters, hiring managers, and other stakeholders to ensure alignment and support throughout the recruitment lifecycle.

• Continuously assess and improve coordination practices, leveraging feedback and data to drive process improvements.

Qualifications:

• A good understanding of load balancing for coordinators

• Familiarity with Ashby ATS is a plus

• Proven experience in managing a global recruiting coordination team.

• Strong familiarity with in-office interviewing processes and best practices.

• Demonstrated background in building and scaling coordination processes within a high-volume recruiting environment.

• History of managing and influencing candidate experience programs, with a focus on delivering exceptional service.

• Excellent organizational and multitasking skills, with a strong attention to detail.

• Outstanding communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.

• Well versed in Project Management Practices

• At least 5 years of people management experience.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.

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