We are seeking a dynamic Administrative Business Partner to join our team and provide support to members of the Index Investments Leadership team as well as provide ad hoc support to other senior leaders in the team.

The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work independently as well as in a team environment. The candidate must be exceedingly well organised, flexible and enjoy the administrative challenges of supporting multiple executives.

Responsibilities

• Act as a gatekeeper; consistently demonstrates flexibility and problem-solving abilities with a solid understanding of priorities and proactively manages complex calendars across multiple time-zones while liaising with other Administrative Assistants as required

• Manage a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations and car service arrangements

• Meet and greet visitors and clients, coordinate conference rooms and meal arrangements

• Ability to professionally interact with senior leaders and anticipate their needs

• Build and manage relationships across the Index Investments team and our partners

• Assist with creation of PowerPoint presentations, content development, research/background information

• Responsible for administrating executive management meetings on behalf of manager; maintain agenda, schedule meetings, take minutes and track follow-up items when necessary

• Plan, coordinate and lead special projects including coordinating organisational activities and large-scale events such as town halls, leadership offsites or social events

• Build and maintain good business relationships with executives and administrative staff across the organisations to ensure cross-region collaboration and support

• Complete ad hoc administrative requests in a timely and thorough manner

• Coordinate travel arrangements and efficiently process monthly expense reports using Concur

• Plan networking and team-building events to promote team culture and morale

Qualifications

• Ability to perform in a fast-paced environment, multitask and interact with senior management in a professional and positive manner under highly demanding conditions

• Ability to leverage technology to drive better processes through effective adoption and utilisation

• Excellent analytical, interpersonal, communication (written and verbal) and organisational skills

• 5+ years of administrative experience, preferably at a large global organisation in the financial services industry.

• Desire and ability to provide outstanding service to internal and external clients.

• Maintains focus with sense of urgency, while upholding respect for others.

• Adapts well to changing plans and priorities; deals comfortably with ambiguity

• Proven track record to managing competing priorities and meeting tight deadlines.

• Strong time management skills: ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high-pressure environment

• Strong analytical, interpersonal, excellent communication skills (written and verbal).

• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).

• A high level of attention to detail.

• Discretion in handling confidential information in all aspects of work.

• Bachelor’s degree is strongly preferred.

Our benefits

To help you stay energised, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

XML job scraping automation by YubHub

The right candidate will be a good communicator, an adaptive learner, and able to lead cross-functional project teams across Engineering, Product Management and Marketing. You will be part of a team of enthusiastic project managers, within a dynamic company committed to growth and continuous innovation in sound recording and music production equipment.

Key responsibilities include:

• Collaborate with Programme, Engineering and Product Management leadership to produce product development strategies that can deliver on Business Case and product roadmap objectives.
• Apply and leverage our internal project management framework to deliver successful project outcomes, generating and executing project delivery plans and detailed stage plans with deliverables and review gates.
• Work closely with the cross functional delivery teams, Technical Programme Leads, and Programme Manager to manage priorities, resolve workload conflicts, and drive the project delivery plan to move from product concept realisation through to mass production. Project ownership will be for the entire development process, end-to-end.
• Take ownership of project risk management, exposing, documenting, and ensuring mitigation plans are implemented as part of your projects to reduce the risk profile.
• Work with support from Programme Manager to estimate and track project costs and project performance measures (schedule/cost/quality) to ensure Business Case targets are met.
• Build and nurture strong relationships with internal project teams and contract manufacturing partners to ensure successful delivery and foster a culture of continuous improvement.
• Apply problem-solving techniques to overcome delivery challenges and remove blockers.

Skills and experience required:

• Experience delivering multiple projects simultaneously.
• Experience of providing leadership to cross-functional project teams working towards a shared goal.
• Experience with structured project management environments and digital planning tools.
• Demonstrate excellent spoken and written English.
• Possess strong analytical and interpersonal skills.
• Demonstrate a continuous improvement mindset, seeking to refine processes, tools and ways of working.

The Ideal candidates will:

• Have experience with new product development (NPD) lifecycles and project managing the development of hardware products.
• Have knowledge and an understanding of Agile principles and methodologies.

Benefits include flexible/hybrid working, company pension, life insurance, private healthcare, Health Cash Plan, enhanced Maternity and Paternity pay, employee purchase scheme, group bonus scheme, company music events, offsite company parties and free lunch in the canteen. We arrange company training sessions and encourage personal development.

XML job scraping automation by YubHub