You will help our team stay focused and organised, managing personal logistics and any tasks that might fall through the cracks. You'll also be the operational lead for our NYC office , coordinating with other locations, planning team events, and managing travel and schedules.

Key responsibilities include:

• Managing calendars, scheduling meetings, and coordinating travel for 3-4 technical leaders
• Serving as the primary point of contact between your supported leaders and the rest of the company
• Owning NYC office operations: coordinating with SF, managing local logistics including swag and supplies, planning team events and offsites
• Supporting recruiting coordination efforts
• Tracking projects and commitments so nothing falls through the cracks

This role entails real autonomy in making decisions without tight supervision. As the senior operations person in NYC, you will have the opportunity to make a significant impact on the team's success.

We offer a competitive salary range of $200,000 - $250,000 USD per year, depending on background, skills, and experience. We also provide generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.

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Key Responsibilities:

• Office & Facilities Operations

Serve as the primary point of contact for all workplace-related needs in our Austin offices. Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep. Oversee workplace email and Slack channels, responding promptly to employee requests and prioritizing effectively.

• Vendor & Partner Management

Coordinate with external vendors (e.g., food service, office supplies, maintenance) and ensure timely deliveries in support with the Workplace Manager. Maintain strong vendor relationships and monitor service levels. Manage swag vendors and logistics, including employee orders, limited releases, and event-related requests.

• Employee Support & Engagement

Provide support to employees across departments to ensure smooth daily operations. Assist with planning and executing company-wide events, team offsites, and meetings. Contribute to culture-building initiatives that create a positive and connected workplace environment.

• Operational Support

Track and manage small office projects and special requests. Ensure Austin offices are well-maintained, safe, and aligned with company standards.

Qualifications:

• 3-5 years of experience in workplace operations, office management, or facilities coordination. Strong organizational and time-management skills with the ability to multitask and prioritize effectively. Excellent communication and interpersonal skills. Comfortable working independently in a fast-paced, startup environment. Proficiency with Microsoft Suite, Slack, and workplace management tools (e.g., Monday, Confluence). Experience in event coordination, vendor management, and/or administrative support. Ability to adapt to changing needs and handle tasks on short notice.

Physical Demands: The role requires a high level of physical endurance, strength, and mobility. Candidates must be able to consistently meet the following physical demands, often for extended periods of time,up to 12 hours per day: Manual Handling: Regularly lift, push, and carry materials and equipment weighing up to 55 lbs, including the ability to safely transport these loads up and down staircases. Outdoor Work: Perform job duties in outdoor environments under varying weather conditions for extended periods. Mobility and Endurance:Maintain the ability to stand, walk, and traverse uneven or varied terrain continuously throughout a 12-hour shift. Body Mechanics: Frequently stoop, lay, bend, reach, squat, kneel, crouch, twist, and crawl, often in confined or awkward spaces, with the ability to sustain these positions as needed for the duration of the workday. Elevated Work: Safely climb ladders, scaffolding, or other elevated structures and maintain balance while working at heights. Protective Gear: Consistently wear and properly utilize Personal Protective Equipment (PPE), which may include but is not limited to: safety glasses, steel-toe footwear, hearing protection, gloves, hard hats, and high-visibility clothing.

Additional Information: Benefits: Medical Insurance: Comprehensive health insurance plans covering a range of services Saronic pays 100% of the premium for employees and 80% for dependents Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents Time Off: Generous PTO and Holidays Parental Leave: Paid maternity and paternity leave to support new parents Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses Retirement Plan: 401(k) plan with company match Stock Options: Equity options to give employees a stake in the company’s success Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office

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What You'll Do

• Provide comprehensive administrative and confidential support to one or more executives
• Manage complex calendars, prioritize requests, schedule meetings, and coordinate appointments across multiple stakeholders
• Arrange and manage domestic and international travel, including itineraries and logistics
• Prepare, process, and reconcile expense reports and handle related payments
• Screen and manage emails, phone calls, and mail, using sound judgment to prioritize and route communications
• Greet and support internal and external stakeholders, handling general inquiries and escalating complex issues as needed
• Assist in preparing meeting agendas, presentations, reports, speeches, and other executive materials
• Compile, analyze, and organize information for reports and presentation materials, including charts, tables, and basic data analysis
• Organize, maintain, and improve document management systems, including SharePoint and shared drives
• Maintain confidential records, files, and tracking systems, ensuring accuracy and discretion
• Proactively identify opportunities to improve processes, workflows, and executive support
• Support change requests, follow up on action items, and ensure timely execution
• Provide backup support to other Executive Assistants when needed

Requirements

• Minimum of 4 years of experience in an administrative or executive support role, preferably in a corporate environment
• High school diploma or equivalent required
• Bachelor’s degree preferred

Skills & Competencies

• Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment
• Proactive and solutions-oriented mindset, with the ability to anticipate needs and act with minimal direction
• Excellent communication skills and the ability to provide feedback, adjust priorities, and execute without excessive back-and-forth
• Strong judgment and discretion when handling confidential information
• Ability to work independently while collaborating effectively with internal and external stakeholders
• Customer-centric approach with a high level of professionalism

Technical & Operational Skills

• Experience managing executive calendars, travel arrangements, and expense reporting
• Proficiency in document organization and collaboration tools (e.g., SharePoint, Microsoft Office)
• Strong attention to detail and ability to manage operational and light project management tasks when needed

Benefits

This position comes with a competitive compensation and benefits package, including a comprehensive benefits package, career development and training opportunities, flexible work arrangements, and a dynamic and inclusive work culture within a globally renowned group.

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The Office & Facilities Coordinator ensures the efficient operation of the Garching office by managing day-to-day facilities activities, supporting employee lifecycle processes, and providing administrative assistance to internal stakeholders.

This role acts as a key point of contact for employees, visitors, and vendors, ensuring a well-organized, safe, and compliant work environment.

Key Responsibilities

Office & Facility Management

• Oversee daily office administration, including reception duties, mail handling, and office supplies management.
• Manage visitor reception and registration processes.
• Distribute and track parking lot cards, office access keys, and related documentation.
• Coordinate meeting room catering and onsite service arrangements.
• Monitor general office conditions and coordinate regular maintenance and repair work with external vendors.
• Maintain facility-related processes, records, and documentation.
• Support during internal and external audits in the Facilities area, ensuring accurate documentation and compliance with company guidelines.

Employee Lifecycle Support

• Provide administrative support during the onboarding process, including preparation of access, materials, and documentation.
• Support the leaver process by coordinating return of equipment, access deactivation, and required paperwork.
• Process internal requests for corporate credit cards.
• Process internal requests for long-term rental cars, ensuring adherence to relevant policies.

Health & Safety Administration

• Distribute health check-up documentation to employees and maintain associated trackers.
• Support ongoing Health & Safety tasks in collaboration with the responsible team, ensuring compliance with company requirements and legal standards.

Additional Administrative Support

• Provide coverage for the Subcon Manager DE, including handling associated administrative tasks during absences.
• Offer general ad hoc administrative support to BEF and other internal stakeholders as needed.
• Support tasks related to the employee leasing licence, including maintaining accurate documentation and compliance with regulatory requirements.

Requirements

• Full-time onsite presence (5 days/week) in the Garching office.
• Strong organisational skills with high attention to detail and the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Reliability, discretion, and a proactive, service-oriented attitude.
• Previous experience in office management, facilities coordination, or administrative support is an advantage.
• Fluency in both German and English (written and verbal).

About Infosys Consulting

Be part of a globally renowned management consulting firm on the front-line of industry disruption and at the cutting edge of technology. We work with market leading brands across sectors. Our culture is inclusive and entrepreneurial. Being a mid-size consultancy within the scale of Infosys gives us the global reach to partner with our clients throughout their transformation journey.

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Responsibilities

• Support the team's operations to ensure the delivery of projects and tasks
• Collaborate with other teams to identify and implement process improvements
• Analyse data to inform business decisions
• Develop and maintain reports to track key performance indicators
• Provide administrative support to the team

Benefits

• Opportunity to work with a dynamic team
• Professional development and growth opportunities
• Collaborative and supportive work environment
• Access to the latest technology and tools
• Flexible working arrangements
• Recognition and reward for outstanding performance
• Access to a range of employee benefits, including health insurance, retirement plan, and paid time off

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Responsibilities include:

• Assisting the team with daily project coordination and development tasks.
• Using Unreal to create and validate game data.
• Performing QA tasks to test and evaluate features.
• Coordinating build submissions and playtests.
• Helping monitor project tasks and escalating them to Producers as needed.

Requirements include:

• Experience contributing to a game development team in a production-focused role.
• Hands-on experience with Unreal Engine 5, including working with Blueprint systems.
• Background in QA testing for console game titles.
• Strong organizational and communication skills with great attention to detail.
• Ability to multitask in a demanding environment and manage shifting priorities.
• An initiative-taking mindset with the ability to anticipate needs and solve problems quickly.

Preferred qualifications include:

• Previous experience in production, coordination, or administrative support roles in gaming, entertainment, or software development.
• Familiarity with game console development workflows (Xbox, PlayStation).
• Experience managing assets, documentation, or pipelines.
• Interest in Racing.
• Bachelor’s Degree.

In addition to competitive pay and benefits, we offer the opportunity to be part of a talented team building high-quality, immersive games for players worldwide.

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Role & Responsibilities Support the Sales Executives and Channel Marketing Team on implementation of all sales programs. Work to maximize key co-operative marketing programs and contractual marketing funds to support specific sales promotion cycles. Coordinate with Indoor Sales and Channel Marketing, activities to effectively roll out all channel marketing programs.

Operational Experience/Academic Qualification. Educated to middle-level vocational education or equivalent (MBO/HBO-level) At least 1 - 2 years experience in a support role in a sales/marketing environment. Outgoing person who is capable of working with cross functional teams. Fluency in English is required. Knowledge of German language is considered a plus.

Personal Characteristics Responds quickly to customer/client requests and needs as a priority. Anticipates changing customer needs and seeks to create value for the customer. Proactively supports colleagues and collaborates with them to help achieve targets. Seeks out and acts on both internal and external customer/client feedback. Enthusiastic personality, with attention to detail and strong organisational skills who is used to work in a fast pace environment.

What we offer to the right candidate Cooler Master offers a comprehensive salary and incentive package for its employees. We offer a no-nonsense open business culture with informal direct lines of contact. We offer to the right employee, good career opportunities and advancement possibilities ensuring both personal growth and development to grow with the company.

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