You will manage the day-to-day operations of their executive offices, ensuring seamless communication, strong cross-functional alignment, and operational rigor across GTM and external partnership initiatives. You will act as a trusted partner, optimizing their time through expert calendar management and seamless coordination of travel and key projects. In addition to core administrative excellence, you will support strategic external partnerships, Brand/PR coordination, and cross-functional initiatives tied to revenue growth and ecosystem expansion.

This role requires strong business judgment, exceptional organizational skills, and the ability to manage multiple work streams with discretion and professionalism.

Responsibilities:

• Manage and prioritize the CRO's and CBO's calendars across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel.
• Partner closely with other Executive Assistants to support critical company rhythms, including weekly, monthly, and quarterly internal meetings.
• Ensure the CRO and CBO are strategically prepared for meetings, speaking engagements, and pipeline discussions by coordinating agendas, presentations, materials, and follow-ups.
• Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution.
• Plan and execute team events, offsites, SKOs, All Hands meetings, and customer meetings - owning logistics, agenda preparation, and event coordination.
• Support execution and tracking of key embedded and ecosystem partnerships, as well as external brand/PR activities, investor relations, and channel/referral program operations.
• Partner with Recruiting to schedule and facilitate executive interview loops.
• Serve as the on-site point of contact for external partners and candidates, maintaining the highest level of confidentiality and discretion when handling sensitive business and partnership information.
• Maintain high responsiveness and professionalism across all communications, supporting internal and external correspondence with clarity and accuracy.
• Partner closely with other Executive Assistants and cross-functional partners to support company-wide initiatives while modeling operational excellence and strong cultural leadership.

Requirements:

• 4+ years of administrative experience in a fast-paced environment, 2+ of those years supporting at the Executive level, specifically in Sales / GTM
• Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail
• Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities
• Excellent problem-solving, time-management, and prioritization skills
• Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)
• High degree of discretion and integrity, especially when taking care of confidential information

Bonus:

• Familiar with AI tools like Chat GPT, Claude, Granola, etc

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We are seeking an experienced administrative professional to join our Executive Operations team at Stripe. As an Administrative Business Partner, you will provide highly integrated support to our Executive leaders, helping to optimize their teams and direct reports.

Responsibilities:

• Provide highly integrated support for your Executive and help to optimize their teams and direct reports
• Strategically calendar and make recommendations for your Executive with regard to their time management, prioritization, delegation, and organization
• Manage your Executive's email, including responding on your Executive's behalf
• Serve as a conduit between your Executive, the larger team and cross-functionally throughout the organization. Increase alignment and speed of execution by providing feedback and insights to both sides
• Track, manage and complete critical aspects of deliverables with a hands-on approach in order to facilitate the Executives ability to focus on top priorities
• Contribute to team meetings and offsites by assisting with the production of materials and pre-reads, taking notes, and tracking action items
• Partner with your Executive to track key project milestones as well as progress against personal, team, and company goals/targets. Jump in to project manage as needed
• Identify opportunities for process optimization throughout team and company processes. Establish new,and improve existing,administrative systems and processes
• Own and manage ad hoc projects, events and travel arrangements as needed

Requirements:

• 7+ years of administrative experience and/or operational experience at a quickly-scaling or large company
• Excellent communication, project management, and organizational skills
• Ability to work effectively in a fast-paced, changing environment
• Strong attention to detail and ability to execute
• Experience with time management and prioritization
• Ability to handle sensitive information and situations with care and confidence
• Emotional intelligence and ability to establish strong and trusting relationships
• Ability to anticipate and respond to the needs of others before they arise
• Meticulous, patient, hardworking, reliable, tenacious, and a self-starter
• Extreme growth mindset, driven by intense curiosity
• Accessibility to work outside of regular business hours

Preferred Qualifications:

• Experience in a high-growth technology startup or quickly-scaling company

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We are seeking a dynamic Administrative Business Partner to join our team and provide support to members of the Index Investments Leadership team as well as provide ad hoc support to other senior leaders in the team.

The ideal candidate will be experienced in handling a wide range of administrative tasks and will be able to work independently as well as in a team environment. The candidate must be exceedingly well organised, flexible and enjoy the administrative challenges of supporting multiple executives.

Responsibilities

• Act as a gatekeeper; consistently demonstrates flexibility and problem-solving abilities with a solid understanding of priorities and proactively manages complex calendars across multiple time-zones while liaising with other Administrative Assistants as required

• Manage a large volume of travel planning including airline reservations, hotel accommodations, car rental reservations and car service arrangements

• Meet and greet visitors and clients, coordinate conference rooms and meal arrangements

• Ability to professionally interact with senior leaders and anticipate their needs

• Build and manage relationships across the Index Investments team and our partners

• Assist with creation of PowerPoint presentations, content development, research/background information

• Responsible for administrating executive management meetings on behalf of manager; maintain agenda, schedule meetings, take minutes and track follow-up items when necessary

• Plan, coordinate and lead special projects including coordinating organisational activities and large-scale events such as town halls, leadership offsites or social events

• Build and maintain good business relationships with executives and administrative staff across the organisations to ensure cross-region collaboration and support

• Complete ad hoc administrative requests in a timely and thorough manner

• Coordinate travel arrangements and efficiently process monthly expense reports using Concur

• Plan networking and team-building events to promote team culture and morale

Qualifications

• Ability to perform in a fast-paced environment, multitask and interact with senior management in a professional and positive manner under highly demanding conditions

• Ability to leverage technology to drive better processes through effective adoption and utilisation

• Excellent analytical, interpersonal, communication (written and verbal) and organisational skills

• 5+ years of administrative experience, preferably at a large global organisation in the financial services industry.

• Desire and ability to provide outstanding service to internal and external clients.

• Maintains focus with sense of urgency, while upholding respect for others.

• Adapts well to changing plans and priorities; deals comfortably with ambiguity

• Proven track record to managing competing priorities and meeting tight deadlines.

• Strong time management skills: ability to handle multiple concurrent assignments, with a high degree of accuracy, and meet deadlines in a high-pressure environment

• Strong analytical, interpersonal, excellent communication skills (written and verbal).

• Strong computer skills (MS Word, Excel, PowerPoint, Outlook).

• A high level of attention to detail.

• Discretion in handling confidential information in all aspects of work.

• Bachelor’s degree is strongly preferred.

Our benefits

To help you stay energised, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

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Location

San Francisco

Employment Type

Full time

Location Type

Hybrid

Department

Executive Operations

Compensation

• $62.98 – $69.71 per hour • Offers Equity

The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.

Benefits

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts

• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)

• 401(k) retirement plan with employer match

• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)

• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees

• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)

• Mental health and wellness support

• Employer-paid basic life and disability coverage

• Annual learning and development stipend to fuel your professional growth

• Daily meals in our offices, and meal delivery credits as eligible

• Relocation support for eligible employees

• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

About the Team

Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.

About the Role:

This role is part of a shared hiring pathway for ABPs at OpenAI. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest.

We seek a proactive, friendly, and meticulous Administrative Business Partners to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.

In this role, you will:

• Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.

• Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.

• Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.

• Process and manage expense reports, ensuring timely submission and adherence to company policies.

• Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.

• Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.

You might thrive in this role if you:

• 3-5 years of administrative experience in a fast-paced environment.

• Proven track record of managing internal meetings, scheduling, and conflict resolution.

• Experience in managing travel arrangements, including flight/transportation and lodging.

• Proficient in Google Suite for calendaring and communication.

• Exceptional organizational skills and attention to detail.

• Strong communication and interpersonal skills.

Workplace and Location:

This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. We are not able to consider remote applicants at this time.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we are committed to researching and developing AI in a responsible way.

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Location

San Francisco

Employment Type

Full time

Location Type

Hybrid

Department

Executive Operations

Compensation

• $62.98 – $69.71 per hour • Offers Equity

The base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. If the role is non-exempt, overtime pay will be provided consistent with applicable laws. In addition to the salary range listed above, total compensation also includes generous equity, performance-related bonus(es) for eligible employees, and the following benefits.

• Medical, dental, and vision insurance for you and your family, with employer contributions to Health Savings Accounts

• Pre-tax accounts for Health FSA, Dependent Care FSA, and commuter expenses (parking and transit)

• 401(k) retirement plan with employer match

• Paid parental leave (up to 24 weeks for birth parents and 20 weeks for non-birthing parents), plus paid medical and caregiver leave (up to 8 weeks)

• Paid time off: flexible PTO for exempt employees and up to 15 days annually for non-exempt employees

• 13+ paid company holidays, and multiple paid coordinated company office closures throughout the year for focus and recharge, plus paid sick or safe time (1 hour per 30 hours worked, or more, as required by applicable state or local law)

• Mental health and wellness support

• Employer-paid basic life and disability coverage

• Annual learning and development stipend to fuel your professional growth

• Daily meals in our offices, and meal delivery credits as eligible

• Relocation support for eligible employees

• Additional taxable fringe benefits, such as charitable donation matching and wellness stipends, may also be provided.

More details about our benefits are available to candidates during the hiring process.

About the Team

Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.

Our leadership team reflects OpenAI’s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.

About the Role:

This role is part of a shared hiring pathway for ABPs at OpenAI. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest.

We seek a proactive, friendly, and meticulous Administrative Business Partners to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.

This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. We are not able to consider remote applicants at this time.

In this role, you will:

• Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.

• Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.

• Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.

• Process and manage expense reports, ensuring timely submission and adherence to company policies.

• Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.

• Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.

You might thrive in this role if you:

• 3-5 years of administrative experience in a fast-paced environment.

• Proven track record of managing internal meetings, scheduling, and conflict resolution.

• Experience in managing travel arrangements, including flight/transportation and lodging.

• Proficient in Google Suite for calendaring and communication.

• Exceptional organizational skills and attention to detail.

• Strong communication and interpersonal skills.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value diverse perspectives, experiences, and expertise.

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