This position also supports day-to-day office operations and facilities coordination, helping maintain workplace functionality, address routine issues, and ensure continuity of operations in a high-visibility, professional setting.

Responsibilities:

• Manage front-facing responsibilities with professionalism, including greeting visitors, handling inquiries, and maintaining a positive organisational image.
• Organise and coordinate schedules, appointments, and multiple priorities simultaneously.
• Develop excellent written and verbal communication skills, interacting effectively across teams and with external stakeholders.
• Track, manage, and follow up on tasks, projects, and administrative processes.
• Support operational workflows, including data entry, documentation, and cross-functional coordination.
• Proficient in workplace tools and systems, including Slack, Microsoft Teams, Envoy, Confluence, and Microsoft Excel.
• Familiarity with submitting and managing facilities requests and handling basic IT support requests or ticketing systems.
• Ability to work independently while also collaborating effectively in a team environment.
• Strong problem-solving skills and adaptability in fast-paced or dynamic settings.
• Customer-service mindset with a focus on responsiveness, professionalism, and efficiency.

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer.
• Occasional standing and walking within the office.
• Manual dexterity to operate a computer keyboard, mouse, and other office equipment.
• Visual acuity to read screens, documents, and reports.
• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies.
• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages).

Additional Information:

• Benefits: Medical Insurance, Dental and Vision Insurance, Time Off, Parental Leave, Competitive Salary, Retirement Plan, Stock Options, Life and Disability Insurance, Pet Insurance.
• Free lunch benefit and unlimited free drinks and snacks in the office.

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Responsibilities:

• Serve as the first friendly point of contact; greet visitors and manage check-in processes to ensure a professional, warm and welcoming experience
• Maintain office readiness, including cleanliness, organization, and overall presentation
• Coordinate visitor management processes, including pre-registration and compliance with security protocols
• Partner with Security to manage access, visitor flow, and adherence to onsite policies
• Support day-to-day office operations, including office supplies, mail distribution, F&B re-stock and general administrative coordination
• Coordinate and oversee facilities needs, including minor repairs, preventative upkeep, and vendor engagement for routine services
• Monitor, track, and escalate operational and facilities-related issues to appropriate stakeholders, ensuring timely resolution
• Assist with onboarding and offboarding by ensuring workspace readiness and supporting basic setup and orientation logistics
• Support meetings and events through coordination of room setup, catering, and space readiness
• Track recurring issues and provide feedback to Workplace and Facilities to improve office operations
• Perform a range of administrative tasks to support overall office efficiency and day-to-day operations

Qualifications:

• Proven ability to manage front-facing responsibilities with professionalism, including greeting visitors, handling inquiries, and maintaining a positive organisational image
• Strong organisational and coordination skills, with experience managing schedules, appointments, and multiple priorities simultaneously
• Excellent written and verbal communication skills, with the ability to interact effectively across teams and with external stakeholders
• Detail-oriented with the ability to track, manage, and follow up on tasks, projects, and administrative processes
• Experience supporting operational workflows, including data entry, documentation, and cross-functional coordination
• Proficiency in workplace tools and systems, including Slack, Microsoft Teams, Envoy, Confluence, and Microsoft Excel
• Familiarity with submitting and managing facilities requests and handling basic IT support requests or ticketing systems
• Ability to work independently while also collaborating effectively in a team environment
• Strong problem-solving skills and adaptability in fast-paced or dynamic settings
• Customer-service mindset with a focus on responsiveness, professionalism, and efficiency
• Prior experience in administrative, coordination, or specialist-type roles preferred

Physical Demands:

• Prolonged periods of sitting at a desk and working on a computer
• Occasional standing and walking within the office
• Manual dexterity to operate a computer keyboard, mouse, and other office equipment
• Visual acuity to read screens, documents, and reports
• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies
• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)

Additional Information:

• Benefits: Medical Insurance, Dental and Vision Insurance, Time Off, Parental Leave, Competitive Salary, Retirement Plan, Stock Options, Life and Disability Insurance, Pet Insurance
• Saronic CCPA Notice for Candidates and California Employees: This role requires access to export-controlled information or items that require “U.S. Person” status.

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Responsibilities: Serve as the first friendly point of contact; greet visitors and manage check-in processes to ensure a professional, warm and welcoming experience Maintain office readiness, including cleanliness, organization, and overall presentation Coordinate visitor management processes, including pre-registration and compliance with security protocols Partner with Security to manage access, visitor flow, and adherence to onsite policies Support day-to-day office operations, including office supplies, mail distribution, F&B re-stock and general administrative coordination Coordinate and oversee facilities needs, including minor repairs, preventative upkeep, and vendor engagement for routine services Monitor, track, and escalate operational and facilities-related issues to appropriate stakeholders, ensuring timely resolution Assist with onboarding and offboarding by ensuring workspace readiness and supporting basic setup and orientation logistics Support meetings and events through coordination of room setup, catering, and space readiness Track recurring issues and provide feedback to Workplace and Facilities to improve office operations Perform a range of administrative tasks to support overall office efficiency and day-to-day operations

Qualifications: Proven ability to manage front-facing responsibilities with professionalism, including greeting visitors, handling inquiries, and maintaining a positive organisational image Strong organisational and coordination skills, with experience managing schedules, appointments, and multiple priorities simultaneously Excellent written and verbal communication skills, with the ability to interact effectively across teams and with external stakeholders Detail-oriented with the ability to track, manage, and follow up on tasks, projects, and administrative processes Experience supporting operational workflows, including data entry, documentation, and cross-functional coordination Proficiency in workplace tools and systems, including Slack, Microsoft Teams, Envoy, Confluence, and Microsoft Excel Familiarity with submitting and managing facilities requests and handling basic IT support requests or ticketing systems Ability to work independently while also collaborating effectively in a team environment Strong problem-solving skills and adaptability in fast-paced or dynamic settings Customer-service mindset with a focus on responsiveness, professionalism, and efficiency Prior experience in administrative, coordination, or specialist-type roles preferred

Physical Demands: Prolonged periods of sitting at a desk and working on a computer Occasional standing and walking within the office Manual dexterity to operate a computer keyboard, mouse, and other office equipment Visual acuity to read screens, documents, and reports Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)

Additional Information: Benefits: Medical Insurance: Comprehensive health insurance plans covering a range of services Saronic pays 100% of the premium for employees and 80% for dependents Dental and Vision Insurance: Coverage for routine dental check-ups, orthodontics, and vision care Saronic pays 100% of the premium under the basic plan for employees and 80% for dependents Time Off: Generous PTO and Holidays Parental Leave: Paid maternity and paternity leave to support new parents Competitive Salary: Industry-standard salaries with opportunities for performance-based bonuses Retirement Plan: 401(k) plan with company match Stock Options: Equity options to give employees a stake in the company’s success Life and Disability Insurance: Basic life insurance and short- and long-term disability coverage Pet Insurance: Discounted pet insurance options including 24/7 Telehealth helpline Additional Perks: Free lunch benefit and unlimited free drinks and snacks in the office

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