The Executive Assistant provides high-level administrative support to the Managing Director, ensuring efficient operation and effective communication within AVL Korea Co., Ltd.

This role requires a proactive, detail-oriented individual with excellent organisational and multitasking skills.

Your Responsibilities:

• Administrative Support: Manage the executive's calendar, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, reports, and presentations.

• Communication: Serve as the primary point of contact between the executive and internal/external stakeholders. Handle incoming calls, emails, and other communications with professionalism and discretion.

• Meeting Coordination: Organise and prepare for meetings, including drafting agendas, taking minutes, and following up on action items. Ensure all necessary materials are available and distributed in advance.

• Project Management: Assist with special projects, research, and data analysis as needed. Track project progress and ensure deadlines are met.

• Office Management: Oversee office supplies and equipment, ensuring the executive's workspace is well-organised and functional. Coordinate with other departments to address any office-related issues.

• Event Planning: Plan and execute company events, conferences, and other functions. Handle logistics, vendor coordination, and attendee communication.

• Expense Management: Monitor and reconcile the executive's expenses, ensuring compliance with company policies. Prepare expense reports and manage budget tracking.

• Invitation Letter Issuance: Responsible for handling the process of issuing invitation letter under the company’s name for short-term visits to South Korea by employees from the headquarters or affiliates, after receiving the necessary information for the visa request.

• Decision proximity: Experience supporting and preparing management decisions

• Confidentiality: Maintain the highest level of confidentiality regarding sensitive information and business matters.

Your Profile:

• Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.

• Experience: Minimum of 3-5 years of experience in an executive support role, preferably in a corporate environment.

• Skills:

1. Excellent written and verbal communication skills.

1. Strong organisational and time management abilities.

1. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

1. Ability to work independently and handle multiple tasks simultaneously.

1. High level of professionalism and discretion.

1. Strong problem-solving skills and attention to detail.

• Personal Attributes:

1. Proactive: Takes initiative and anticipates the needs of the executive.

1. Adaptable: Able to adjust to changing priorities and work under pressure.

1. Team Player: Works well with others and contributes to a positive work environment.

1. Reliable: Dependable and trustworthy, with a strong work ethic.

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Responsibilities:

• Coordinate and steer onsite activities, executed either from AVL staff or by contractors.
• Monitor progress and report both internally and to the customer.
• Initiate onsite meetings.
• Ensure compliance with safety standards and brief onsite personnel (both AVL staff and contractors).
• Interface with the customer, supplier, safety team, and AVL team in safety-related issues.
• Clarify customer requirements.
• Provide deviations and exclusions to the RFQ.
• Prepare information for commissioning.
• Participate in engineering and customer meetings.
• Coordinate commissioning personnel, onsite personnel, assembly workers, subcontractors, and customer.
• Lead technical installation activities.
• Provide feedback and information for continuous improvement.
• Meet milestones and ensure the fulfillment of safety and security-related requirements according to customer-specific demands and region-specific regulations.

Requirements:

• Driver's license
• Basic English communication skills preferable
• Practical experience in installation work
• Rich knowledge and experience with mechanical and electrical assembly and installation process, tooling as well as quality control methods;
• Candidates with an Industrial Safety Engineer certification or above are preferred

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Responsibilities:

• Lead month-end and year-end closings, including inventory and sales reconciliation for accurate financial records.
• Proactively identify and resolve accounting issues.
• Perform balance sheet reconciliations to ensure completeness and accuracy of financial data and follow up any open items.
• Continuously validate data to identify and correct discrepancies in costs, revenues, and internal orders.
• Lead the VAT reporting and filing process in accordance with local regulatory requirements.
• Support preparation of documentation for corporate income tax filings and coordinate with external tax advisors.
• Coordinate audit processes by preparing audit schedules and required documentation.
• Contribute to audit completeness through improved understanding of revenue recognition, inventory flow, and accounting practices.
• Ensure compliance with relevant accounting and tax regulations while supporting accuracy in financial reporting and collaborating with other teams on process improvements.
• Help improve the accuracy of cash forecasting through AR tracking and consistent cross-functional collaboration.
• Communicate with internal stakeholders to ensure forecast inputs are timely and reliable.
• Prepare and support monthly closing reports to HQ.
• Support efficiency improvements in financial operations.

Profile:

• Bachelor’s degree in Accounting, Finance, or a related field.
• At least 5 years of progressive finance experience is preferred.
• Solid understanding of accounting standards and practices for both K-GAAP and IFRS.
• Strong Excel skills for financial analysis.
• SAP migration experience is a plus.
• English proficiency with strong written skills and the ability to communicate effectively in business contexts.
• Strong attention to detail with the ability to prioritize tasks and manage time effectively.
• Capable of working independently and collaboratively with cross-functional teams.
• Continuous improvement mindset

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Ensure achievement of project targets (technical, cost, quality, time) and customer satisfaction. Support and enable cross line organization cooperation for maximum synergies. Review and approve the offer prior to submission during the offer phase. Manage project initialization and planning with special attention to cross location project organization. Deliver effective communication with the customer during project execution. Manage project team and control project execution according to the project process. Report to POM regarding project management issues and project progress. Manage overall budget control. Form project team jointly with STLs according to required project resources. Provide instructions to PJM-P(s) and direct reporting project team members. Align with STL regarding the overall technical direction in the assigned project(s). Authority and responsibility to request and follow escalation procedures according to the project process. Execute project wrap up to get customer feedback and assess project execution performance. Co-responsible for effective hand-over from KAM.

What you need

*This position is for for candidates who reside in Korea and have korean proficiency appropriate for Korean business

• Educational Background: Mechanical, electrical, or automotive engineering graduate from a university of technology or university of applied sciences.
• Engineering Knowledge: Basic knowledgy of internal combustion engines & calibration
• Project Management Experience: 3 to 5 years of experience in project management, including managing SOP projects.
• English Proficiency: Business proficiency especially in writing and oral
• Sense of Responsibility: Capable of working independently as well as a part of large and small teams

Why this matters

This role keeps a world-championship-winning F1 team running. When equipment fails, races can be lost, so your work directly impacts performance. You'll develop deep expertise in high-spec facilities and have clear progression into senior facilities management roles. The F1 environment means you'll work with cutting-edge building systems and learn from the best in the industry.

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