Safety & Security:

• Oversee regional safety and security matters
• Implement and maintain all office safety and security documentation
• Organize all-staff safety and security meetings at office or program site
• Ensure that a minimum of one emergency evacuation is exercised at office or program site level per year and other appropriate trainings informed by Security Risk Assessment findings
• Cascade HQ and/or office security warnings and advisories to staff, interns, and volunteers as needed
• Report all safety and security incidents involving covered persons in accordance with established protocols
• Coordinate immediate incident management including filing police reports
• Build and maintain strong relationships with other safety and security actors or stakeholders
• Assist in the development of office-specific safety and security onboarding materials

Supply Chain:

• Serve as the region's primary focal point for procurement, asset and inventory management, in-kind donations tracking and reporting, vehicle fleet management and transportation, and warehousing
• Lead the bidding process, including request for quotation process, request for proposal process, tender evaluation, and facilitating procurement committee functioning
• Manage relationships with suppliers and vendors
• Maintain up-to-date supplier and service provider records
• Maintain asset register and inventory lists of purchased and donated items
• Establish and manage inventory control for office supplies, stationery, and other consumables
• Support program teams in meeting their match goals
• Ensure policy compliance for the fleet of IRC-owned vehicles and oversee their maintenance and usage

Facilities Management:

• Manage the region's office and equipment leases, coordinate repairs and improvements with property managers, and lead the procurement of office equipment
• Coordinate the allocation of workspaces and support related employee lifecycle needs such as building access
• Support smooth functioning of office infrastructure including communications equipment and services
• Assist with planning and coordinating office events and meetings
• Responsible for coordinating on- and off-site storage needs

Information Technology:

• Oversee grouping IT and communications infrastructure, hardware and software matters
• Educate staff about IT support resources, including appropriate channels for incident reporting
• Work with regional and HQ IT team to address any internet or telecommunications service disruptions
• Escalate any unresolved incidents or larger-scale IT projects as needed
• Ensure compliance with IT protocols, policies, and procedures

Other Duties:

• Provide mentorship and supervision to Operations staff
• Approve Integra vendor creations and invoice journals
• Coordinate with the Finance Director to manage administrative expenses and reports
• Other duties as assigned

Requirements:

• Undergraduate degree in business, non-profit management, public administration, or others related field preferred
• At least five years of related professional experience; preferably with refugee services and in a non-profit or social service environment
• Experience supervising staff preferred
• Demonstrated ability to work with deadlines and lead multiple priorities in a fast-paced environment
• Good interpersonal communication skills and ability to effectively work in a multi-cultural work environment
• Knowledge of state and federal donor compliance regulations is a strong plus
• Fluency in English, written and spoken

Job Data by YubHub.