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YubHub-native raw fields carry `x-` prefix.","jobs":[{"@context":"https://schema.org","@type":"JobPosting","identifier":{"@type":"PropertyValue","name":"YubHub","value":"job_4679d5b2-2bd"},"title":"Coordinator","description":"<p>As a Coordinator, you will play a vital role in supporting the broader legal and administrative teams with essential day-to-day operations.</p>\n<p>This position combines office-based tasks with in-person administrative support at government authorities as well as assisting Consultants and wider case team members by managing documentation, preparing application materials, and liaising with foreign nationals and government offices.</p>\n<p>Success in this role requires strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced, client-focused environment.</p>\n<p><strong>Responsibilities:</strong></p>\n<ul>\n<li>Providing administrative and logistical support to Consultants, Senior Consultants, and Managers in the preparation and submission of immigration applications.</li>\n<li>Accepting hard-copy documentation at the office, scan and upload materials accurately to internal systems.</li>\n<li>Preparing application binders, initiate case files, and maintain accurate records of each matter.</li>\n<li>Assisting foreign nationals during in-person office appointments, ensuring a professional and welcoming experience.</li>\n<li>Submitting applications and supporting documentation to immigration offices and upload confirmation of submissions to shared systems.</li>\n<li>Collaborating with Case Worker and other team members to ensure efficient delivery of operational processes.</li>\n<li>Contributing to process improvements, operational documentation, and knowledge-sharing initiatives.</li>\n<li>Participating in special projects and carrying out additional operational and administrative tasks as required by the business.</li>\n<li>Collect documentation from clients and organize necessary legal certifications with internal legal advisors or attorneys.</li>\n<li>Coordinate the ordering of couriers for document dispatch and tracking.</li>\n<li>Prepare draft letters and immigration forms as requested by Consultants.</li>\n<li>Support with simple immigration matters, such as civil registry document procurement or EU registrations, including communication with clients.</li>\n<li>Assist in booking appointments at immigration offices and other relevant government institutions.</li>\n<li>Manage postage, prepare outgoing mail, and ensure document delivery deadlines are met.</li>\n<li>Take on additional ad hoc duties and administrative tasks to support the wider team and ensure smooth office operations.</li>\n<li>Arranging payment of government fees through on-line banking as required, and managing record keeping.</li>\n<li>Keeping internal case management system updated as required.</li>\n</ul>\n<p><strong>Additional responsibilities:</strong></p>\n<ul>\n<li>Managing dropboxes: answering queries from the client, assignees, and case workers.</li>\n<li>Special Projects: take on additional projects as required with tight deadlines.</li>\n<li>Support / training: Once experienced - training of new employees, which could include producing and/or delivering training packages.</li>\n<li>Ad hoc duties: assist with ad hoc administrative functions, as needed</li>\n</ul>\n<p><strong>Requirements:</strong></p>\n<ul>\n<li>Strong administrative and data entry skills, this can be taken from either previous work experience or educational background.</li>\n<li>Attention to detail, time management and strong communication skills will be key to the role.</li>\n<li>Good command of Polish language</li>\n</ul>\n<p><strong>What we offer:</strong></p>\n<ul>\n<li>Competitive Salary</li>\n<li>Health and Wellness: Private Medical Insurance</li>\n<li>Protection and Security: Pension scheme</li>\n<li>Professional Development: Access to our e-learning platform</li>\n</ul>\n<p style=\"margin-top:24px;font-size:13px;color:#666;\">Job Data by <a href=\"https://yubhub.co\">YubHub</a>.</p>","url":"https://fragomen.wd115.myworkdayjobs.com/en-US/FragomenCareers/job/PL-Gdansk/Immigration-Coordinator_REQ-027788","directApply":true,"hiringOrganization":{"@type":"Organization","name":"Fragomen","sameAs":"https://www.fragomen.com","logo":"https://logos.yubhub.co/fragomen.com.png"},"x-apply-url":"https://fragomen.wd115.myworkdayjobs.com/en-US/FragomenCareers/job/PL-Gdansk/Immigration-Coordinator_REQ-027788","x-work-arrangement":"onsite","x-experience-level":null,"x-job-type":"full-time","x-salary-range":null,"x-skills-required":["administrative skills","data entry skills","Polish"],"x-skills-preferred":["ability to work flexibly","excellent communication skills","exceptional planning and time management skills","proactive attitude","willingness to take on new responsibilities"],"x-benefits":["pension","health_insurance"],"x-licences":[],"x-visa-sponsorship":"unknown","x-visa-sponsorship-text":null,"x-work-authorisation":"unknown","x-work-authorisation-text":null,"datePosted":"2026-09-30T00:00:00.000Z","jobLocation":{"@type":"Place","address":{"@type":"PostalAddress","addressLocality":"PL-Gdansk"}},"employmentType":"FULL_TIME","occupationalCategory":"Legal","industry":"Consulting","skills":"administrative skills, data entry skills, Polish, ability to work flexibly, excellent communication skills, exceptional planning and time management skills, proactive attitude, willingness to take on new responsibilities"}]}