Key Responsibilities:

• Handle vendor payment processes in compliance with organisational policies and procedures;
• Prepare AP vouchers and arrange payments before the scheduled payment date;
• Prepare provision and accrual entries for month-end closing;
• Record payments for TT, Direct Debit, and Prepayment transactions;
• Perform the 3-way matching process and all checking procedures to ensure accuracy of vendor settlements;
• Participate in system enhancement projects and the User Acceptance Testing (UAT) process;
• Provide support and communicate with other team members;
• Report to the Assistant Finance Manager of the payment team;
• Conduct ad hoc assignments as directed by the supervisor.

Requirements:

• Bachelor's degree or diploma in accounting or a related discipline;
• Minimum of 3 years of relevant working experience;
• Proficiency in Excel and MS Office;
• Good command of English and Chinese;
• Good communication and interpersonal skills;
• Flexible and adaptive in a changing environment;
• Detail-oriented, responsible, and focused on data accuracy;
• Self-motivated and able to work effectively as part of a team;
• Hands-on experience in an ERP system will be an advantage.

Contract Details:

• 2-year contract, renewable;
• Starting salary commensurate with qualifications and experience;
• Fringe benefits including annual leave, medical and dental benefits;
• Gratuity payable upon successful completion of contract.

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Responsibilities include:

• Coordinating venue booking, setup and logistical arrangements for programs/events
• Providing in-class support to the teaching faculty (attendance administration and handling enquiries, etc.)
• Providing general administrative, clerical and logistic support to the general office
• Performing other duties as assigned by supervisors/management

The appointee will be required to work on shift and occasionally on weekends and public holidays. Working outside normal office hours is required.

Requirements:

• Bachelor's degree with at least 2 years of relevant experience in administration, facilities management or customer service
• Experience in managing learning facilities and student services is an advantage
• Good team player with a strong sense of responsibility and problem-solving mindset
• Good interpersonal skills and ability to manage multiple tasks, meet deadlines, and work in a fast-paced environment independently
• Proficiency in written and spoken English and Chinese
• Proficient in using Microsoft Office applications, including Word, Excel, and PowerPoint

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

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The Associate Director will report directly to the Director of Finance and play a key role in the University's finance function.

Key Responsibilities:

• Prepare the University's consolidated financial statements, covering both the University and subsidiaries, in accordance with the reporting requirements of the University Grants Committee (UGC) and Hong Kong Accounting Standards.
• Consolidate budgets of the University's operations in Hong Kong and subsidiaries in Hong Kong and the Chinese Mainland.
• Prepare monthly and quarterly financial reports.
• Oversee the financial monitoring of capital projects, ensuring accurate tracking of budgets, expenditures, and funding utilization throughout the project lifecycles.
• Play a major role in the implementation of a new ERP system.
• Drive continuous improvement through process automation and the adoption of digital tools to enhance productivity and operational effectiveness.
• Assist in the enhancement and ongoing maintenance of comprehensive financial policies and procedures, supporting their effective implementation across the University.
• Review and strengthen robust internal controls over accounts payable, ensuring compliance with University policies and regulatory requirements.
• Lead reviews of payment-related issues and recommend practical improvements to enhance efficiency and risk control.
• Perform any other duties as assigned by the Director of Finance.

Key Requirements:

• A university degree in accounting/business/finance and a professional accounting qualification.
• At least 15 years of extensive relevant managerial experience at senior level in sizable organizations, with substantial hands-on technical experience and a strong track record in financial planning and reporting, ERP system implementation, financial analysis and project management.
• Excellent leadership, management, technical, analytical, decision-making, communication, inter-personal and negotiation skills.
• Detail-minded, proactive and able to work effectively under tight timelines.
• Proficiency in spoken and written English and Chinese.

Terms of Appointment:

• Appointment to the position will be on three-year fixed-term contract basis, renewable on mutual agreement.
• Competitive remuneration and generous fringe benefits, including housing where appropriate, will be provided.
• A gratuity will be payable upon successful completion of contract.

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The appointee will lead and oversee internal audit and advisory engagements across financial, compliance, operational efficiency and governance-related areas.

Key Responsibilities:

• Lead and oversee internal audit and advisory engagements, applying appropriate methodologies and delivering practical, independent and value-added recommendations that support sustainable improvements across the University.
• Support the DIA in shaping audit scopes, audit approaches and review priorities, ensuring the audit work is risk-based, proportionate and aligned with University priorities.
• Review and challenge audit work, observations and draft reports to ensure conclusions are well-substantiated, balanced, evidenced-based and clearly articulated.
• Prepare, review high-quality audit report, management papers and Audit Committee materials, ensuring audit deliverables are completed to an appropriate professional standard and within agreed timelines.
• Engage constructively with senior management and stakeholders on audit findings, risk implications and improvement opportunities, providing objective and independent advice while maintaining appropriate professional independence.
• Contribute to the enhancement of audit methodologies, reporting practices, data analytics capabilities and other initiatives supporting the continuous improvement of the Internal Audit Office.
• Supervise, mentor, coach and support the development of audit team members in a collaborative leadership style, providing timely and constructive feedback to support their professional development.
• Assist the DIA in co-ordinating co-sourced audit assignments, including working with external audit firms, where appropriate.
• Support and, where appropriate, lead sensitive reviews, whistleblowing-related assignments, special projects and other ad hoc matters as directed by the DIA.
• Develop a strong understanding of University operations, governance arrangements and emerging risks through proactive engagement with stakeholders across HKUST.

Desired Competencies and Attributes:

• Strong professional judgement, independence and integrity, with the ability to assess complex issues objectively and in line with internal audit professional standards.
• Proven ability to lead complex audit and advisory engagements, including scoping, stakeholder engagement, fieldwork oversight, report review and management action follow-up.
• Strong analytical skills, with the ability to synthesise fragmented information from multiple sources to formulate well‑substantiated audit observations and advisory insights without omitting critical details.
• Excellent oral and written communication skills in English, with ability to produce clear, concise and balanced audit reports and committee-level materials.
• Confidence, maturity and resilience in handling audit challenges and sensitive issues, with the ability to deliver independent advice and achieve constructive, win‑win outcomes.
• Strong stakeholder management and influencing skills, with the ability to engage credibly with senior management and facilitate constructive discussions on governance, risk and control matters.
• Ability to exercise sound judgement in complex or ambiguous situations and operate effectively as a trusted deputy to the DIA.
• Strong interpersonal and stakeholder engagement skills, with the ability to build effective working relationships across the University and develop a strong understanding of diverse operations and risks.
• Demonstrated ability to manage multiple audits or assignments concurrently, including reviews at different stages of the engagement.
• Interest and capability in improving internal audit practices, including methodology, reporting, data analytics, technology-enabled audits and management information.
• Strong technology literacy, including effective use of Microsoft Office applications, data analytics and other tools to support audit delivery and reporting.

Qualifications and Experience:

• Applicants should hold a recognised degree, preferably in business, accounting, finance, or information systems management, with at least 12+ years of relevant internal audit experience.
• Professional qualifications such as Certified Internal Auditor (CIA), Chartered Accountant (CA), Certified Public Accountant (CPA), or equivalent are preferred.
• Technology related credentials such as Certified Information Systems Auditor (CISA) or practical experience in information systems auditing, data analytics or technology enabled audit approaches, would be advantageous.

The position provides a strong development platform for candidates seeking progression toward broader internal audit leadership roles.

This is a 2-year contract, renewable. Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

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Duties include:

• Setting up venue and equipment for courses
• Providing on-site support for classes and events
• Providing general administrative, clerical and logistic support to the general office
• Handling and delivering mail/parcels
• Responding to inquiries from faculty, guests, and students
• Performing other duties as assigned by supervisors/management

The appointee will need to work on shift and occasionally on weekends and public holidays. Working outside normal office hours is required.

Applicants should have completed secondary school education or above, preferably with at least two years of relevant work experience. Experience in the education sector or customer service would be an advantage.

The ideal candidate should have:

• A service-oriented mindset
• A strong sense of responsibility
• Good communication skills
• Good computer skills (e.g. Word, Excel, and Chinese typing)
• Knowledge and/or experience in using basic AV equipment
• Fluency in Cantonese with good spoken English and Putonghua

Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract.

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