What You'll Do

• Provide comprehensive administrative and confidential support to one or more executives
• Manage complex calendars, prioritize requests, schedule meetings, and coordinate appointments across multiple stakeholders
• Arrange and manage domestic and international travel, including itineraries and logistics
• Prepare, process, and reconcile expense reports and handle related payments
• Screen and manage emails, phone calls, and mail, using sound judgment to prioritize and route communications
• Greet and support internal and external stakeholders, handling general inquiries and escalating complex issues as needed
• Assist in preparing meeting agendas, presentations, reports, speeches, and other executive materials
• Compile, analyze, and organize information for reports and presentation materials, including charts, tables, and basic data analysis
• Organize, maintain, and improve document management systems, including SharePoint and shared drives
• Maintain confidential records, files, and tracking systems, ensuring accuracy and discretion
• Proactively identify opportunities to improve processes, workflows, and executive support
• Support change requests, follow up on action items, and ensure timely execution
• Provide backup support to other Executive Assistants when needed

Requirements

• Minimum of 4 years of experience in an administrative or executive support role, preferably in a corporate environment
• High school diploma or equivalent required
• Bachelor’s degree preferred

Skills & Competencies

• Strong organizational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment
• Proactive and solutions-oriented mindset, with the ability to anticipate needs and act with minimal direction
• Excellent communication skills and the ability to provide feedback, adjust priorities, and execute without excessive back-and-forth
• Strong judgment and discretion when handling confidential information
• Ability to work independently while collaborating effectively with internal and external stakeholders
• Customer-centric approach with a high level of professionalism

Technical & Operational Skills

• Experience managing executive calendars, travel arrangements, and expense reporting
• Proficiency in document organization and collaboration tools (e.g., SharePoint, Microsoft Office)
• Strong attention to detail and ability to manage operational and light project management tasks when needed

Benefits

This position comes with a competitive compensation and benefits package, including a comprehensive benefits package, career development and training opportunities, flexible work arrangements, and a dynamic and inclusive work culture within a globally renowned group.

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Our Administrative team plays a key role in Epic's success by providing administrative, scheduling, organisational support, and more to our senior leadership.

What You'll Do

As an Executive Assistant at Epic Games, you will provide sophisticated calendar management, be strategic and proactive in staying on top of team priorities, and actively engage in ways to help meet objectives.

In this role, you will

• Provide sophisticated calendar management
• Be strategic and proactive, by staying on top of team priorities and actively engaging in ways to help meet objectives
• Book complex domestic and international travel arrangements, including flights, hotels, trains, and taxis/car services; then submit and reconcile expense reports
• Organise and support domestic and international offsite meetings with both internal employees and external partners, including some travel to attend in person
• Provide general support to visitors, including booking conference rooms, organising catering, completing NDAs, compiling agendas, and scheduling meetings
• Maintain discretion in handling confidential information
• Be present in team meetings, as requested, and follow up on action items

What we're looking for

• Proven experience as an executive assistant
• High degree of professionalism in dealing with outside partners and senior executives
• Excellent time management skills and ability to multitask
• Exceptional organisational skills, attention to detail, and ability to prioritise
• Excellent written and verbal communication skills
• Able to meet deadlines in a fast-paced, quickly changing environment
• Proficient in Excel, Word, and calendaring software
• Experience working in gaming, entertainment, technology, or communications fields is preferred
• College degree, preferred

Benefits

Epic Games offers a comprehensive benefits package, including 100% coverage of medical, dental, and vision premiums for you and your dependents, a 401k with competitive match, and a robust mental well-being program through Modern Health.

Location

This role is open to multiple locations in North America (excluding CA, NY, & WA).

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What you'll do

• Provide sophisticated calendar management
• Be strategic and proactive
• Book complex domestic and international travel arrangements

What you need

• Proven experience as an executive assistant
• High degree of professionalism in dealing with outside partners and senior executives

XML job scraping automation by YubHub

What you'll do

• Provide sophisticated calendar management
• Be strategic and proactive
• Book complex domestic and international travel arrangements

What you need

• Proven experience as an executive assistant
• High degree of professionalism in dealing with outside partners and senior executives

XML job scraping automation by YubHub