Responsibilities:

• Provide excellent written and verbal communication skills

• Strong organisational and time-management abilities

• Attention to detail and accuracy

• Proficiency with office software (e.g., Microsoft Office Suite: Word, Excel, Outlook, PowerPoint)

• Ability to handle confidential information with discretion

• Problem-solving and multitasking skills

• Greet internal and external customers; handle general inquiries; refer more complex inquiries to appropriate department or individual

• Use good judgment and operate with a customer-centric approach to problem solving

• Organise executive's calendars and prioritise requests as needed

• Schedule and coordinate meetings, appointments and other activities

• Contact individuals to communicate schedule changes

• Assist in compiling meeting agendas and speeches, etc

• Compile and analyse basic information for inclusion in reports or presentation materials, at the direction of executive

• Help to prepare charts, graphs, tables, as necessary

• Use discretion in answering and screening telephone calls and emails as appropriate

• Receive and assign incoming mail to appropriate individual

• Retrieve files and materials needed to address action items in mail/emails

• Maintain records, confidential files, and hold/diary system

• Do follow-up work as needed. May requisition, distribute and maintain supplies

• Prepare expense reports and handle payments for expense items

• May back up other Executive Assistants as needed

Requirements:

• Total Work Experience: 1-3 years (Preferred: 4-6 years)
• English Proficiency: Fluent
• Required Education: High school diploma or equivalent required (Preferred: Bachelor)
• Other Critical Skills: Outlook - Intermediate, Typing - Intermediate
• Software / Tool Skills: Office Suite - Advanced

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Key Responsibilities:

• Provide administrative support to company executives, including preparing correspondence, receiving visitors and phone calls, and managing calendars.
• Use discretion and initiative to determine the action necessary to manage both routine and unusual situations.
• Greet internal and external customers, handle general inquiries, and refer more complex inquiries to appropriate departments or individuals.
• Organize executive's calendars and prioritize requests as needed.
• Schedule and coordinate meetings, appointments, and other activities.
• Assist in compiling meeting agendas and speeches, etc.
• Compile and analyze basic information for inclusion in reports or presentation materials, at the direction of executive.
• Use discretion in answering and screening telephone calls and emails as appropriate.
• Receive and assign incoming mail to appropriate individuals.
• Retrieve files and materials needed to address action items in mail/emails.
• Maintain records, confidential files, and hold/diary system.
• Perform follow-up work as needed.
• May requisition, distribute, and maintain supplies.
• Prepare expense reports and handle payments for expense items.
• May back up other Executive Assistants as needed.

Requirements:

• Total Work Experience: 1-3 years (4-6 years preferred)
• English Proficiency: Fluent
• Required Education: High school diploma or equivalent required (Bachelor preferred)
• Other Critical Skills: Outlook - Intermediate, Typing - Intermediate
• Software / Tool Skills: Office Suite - Advanced

Benefits:

• Competitive salary and performance-based bonuses
• Comprehensive benefits package
• Career development and training opportunities
• Flexible work arrangements (remote)
• Dynamic and inclusive work culture within a globally renowned group
• Private Health and Dental Insurance
• Pension Plan
• Meals tickets
• Life Insurance

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